Project Information

Bid Title

Trash and Debris Removal

Issuing Agency

City of Evansville

Location

Indiana

Published Date

Mar 17, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

DEPARTMENT	DESCRIPTION	ATTACHED DOCUMENT	CLOSE DATE
Code Enforcement	Trash and Debris Removal	RFP-008-01-2026	Wednesday, April 8, 2026 @1:00 PM

Attachment Preview

REQUEST FOR PROPOSALS (RFP)

RFP-008-01-2026

CITY OF EVANSVILLE

Trash and Debris Removal

Proposal Opening Date: April 8, 2026

1 N.W. Martin Luther King Jr. Blvd.

Rm 310, Building Commission

Civic Center Complex

Evansville, IN 47708

NOTICE TO VENDORS

On behalf of the Board of Public Safety (“Board”), City of Evansville’s Code Enforcement is requesting sealed

proposals for the 2026 Trash and Debris Removal at various locations in the City of Evansville, Indiana. Sealed

proposals will be received in Room 301, Civic Center Complex, 1 N.W. Martin Luther King, Jr. Boulevard,

Evansville, Indiana 47708 at 1:00 P.M. on Wednesday, April 8, 2026.

The following information will be given at the time of opening:

- Vendor Name

Proposals to be submitted prior to the scheduled opening shall be submitted to Room 323 (Purchasing

Department) located in Civic Center Complex, 1 N.W. Martin Luther King Jr. Boulevard, Evansville, Indiana

47708. Proposals submitted to the Purchasing Department shall be submitted prior to 12:45 P.M. on

Wednesday, April 8, 2026.

Vendors are required to provide all requested information.

COST OF PREPARATION

Each vendor shall be responsible for all costs incurred in order to prepare and submit their response to this

RFP.

AWARD OF CONTRACT

The intent of this RFP is to establish a three- year contract with the ability to extend for one (1), three-year

period for trash and debris removal.

BID BOND

A. Bid Bond, Certified Check, Cashier’s Check or Bank Draft in the amount of five percent (5%) of the total

quote shall accompany each quote as a guarantee that all provisions of the specifications shall be met.

B. Bid Bonds and Checks will be returned to the unsuccessful Vendor(s) after award of purchase by the

Board and to the successful Vendor(s) after the performance bond, if required, has been received and

accepted.

C. Bid Bonds must be executed by a corporate surety licensed under the laws of Indiana to execute such

bonds. The surety must be a corporate surety authorized to do business in Indiana and Power of Attorney

must accompany the Quote Bond.

PUBLIC OPENING PROCEDURES

The purpose of a public opening is for a reading of responses received. Under normal circumstances, no

award will be made or implied at this time, unless otherwise indicated.

A. Only the following information will be given:

o

Vendor name

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B. A copy of the proposal tabulation will be available to review in the Purchasing Department upon

completion of the recommended award.

Vendors who wish to review or request copies of quotes may do so by contacting the Purchasing Department.

A copy fee will be charged for copies.

CONTACT WITH MUNICIPAL EMPLOYEES

To ensure a fair and objective evaluation of all proposals, vendors are required to submit all inquiries by email

to the Richard Dauphin at rdauphin@evansville.in.gov. Each Email should be titled: 2026 Trash and Debris

Removal

All changes in specifications shall be in writing. There shall be no verbal communication concerning this RFP

between any Vendor and City employees, and/or Board Members prior to contract award. This does not

include discussions that may occur during site visits by the evaluation team during the review process. All

questions will be answered via public addenda and posted to the City of Evansville-Vanderburgh County

Purchasing Department webpage where the RFP package was obtained. It is the sole responsibility of the

vendor to make sure that they have obtained all addenda.

The last day to submit questions will be Friday, March 27, 2026 by 3:00 PM.

RIGHT OF REJECTION

The City reserves the right to reject any one or all proposals, or any part of any proposal, to waive any

irregularities in any proposal, and to award the purchase in the best interest of the City. Furthermore, the City

reserves the right to hold the proposal of the three (3) lowest vendors for a period of sixty (60) calendar days

from the time of the due date of proposal.

PROPOSAL SUBMITTAL

A. ALL PROPOSALS MUST BE RECEIVED ON OR BEFORE THE TIME AND DATE INDICATED IN THE NOTICE TO

VENDORS. The responsibility for submitting proposals to the City is solely that of the Vendor. The City will

not be responsible for delays in mail delivery or delays caused by any other occurrence. Late proposals will

not be accepted or considered.

B. The Vendor shall submit their proposal on the attached Proposal Tabulation Page, supplying all the

required information. Failure to comply with this or any other paragraph of the Instructions to Vendors

shall be sufficient reason for invalidation of the proposal.

C. Proposals must also be submitted on the Proposal Form which must be properly signed, dated and

notarized to be accepted.

D. Vendors are required to provide all requested information. Failure to follow this instruction or any other

instruction contained in this Request for proposals may result in the rejection of your proposal.

E. Proposal modifications are not allowed.

F. All proposals must be signed by an authorized official of the firm. Proposals may be rejected if they show

any omissions, alterations of form, additions not called for, conditional proposal, or any exceptions or

irregularities of any kind.

G. The City is exempt from sales tax. An exemption certificate will be provided upon request.

PROPOSAL EVALUATION

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Contract shall be awarded to the most responsive, responsible offeror whose proposal is determined in

writing to be the most advantageous to the governmental body, taking into consideration price and the other

evaluation factors set forth in the RFP. The primary for proposal evaluation is as follows:

•

Price Proposal (22%)

•

Equipment (24%)

•

Work Force (24%)

•

Experience with similar sized/scope agreements (25%)

•

All required forms are included, fully executed(5%)

GENERAL

A. This section outlines the requirements for proper removal and legal disposal of trash and debris from

residential, commercial, or industrial parcel within the Evansville city limits.

B. It must be understood by the Vendor that all properties which may be cleaned under the contract are

in violation of the City of Evansville’s Trash and Debris Ordinance Chapter 8.10 at the time that a

cleaning work order is transmitted to the Vendor.

C. The vendor must be familiar with the ordinances and the definition of “trash and debris” as described

in the City ordinance 8.10.010.

D. “Trash,” “debris,” “garbage,” “junk,” and/or “rubbish” means any combustible and noncombustible

waste materials, discarded items, and salvaged or inoperable materials that are stored, left, or abandoned

in a manner that creates a public nuisance, including, but not limited to, the following:

(1) Organic waste, including, but not limited to, animal and vegetable matter resulting from the handling,

preparation, cooking, or consumption of food;

(2) Residue from burning any combustible materials, including, but not limited to, wood, coal, coke, paper

rags, cartons, boxes, used furniture, used automobile parts, excelsior, rubber, leather, tree branches, yard

trimmings, cans, metals, mineral matter, glass, crockery and dust and other similar materials;

(3) Rubber, including but not limited to tires;

(4) Building materials and firewood, including lumber, siding, and shingles, which are not stacked, elevated

at least eight inches off the ground, protected from rain, and free of insects or rodents;

(5) Scrap wood and yard waste, including tree debris, leaves, and weed and grass clippings, unless

incorporated into a properly managed and ongoing composting operation, as required by permit (if

applicable);

(6) Metals, such as tin, aluminum, iron, steel, or other nonferrous material, wires, and similar items;

(7) Household goods, including but not limited to: mattresses, indoor furniture, rags, paper products

including cardboard, rope, glass, plastics, containers, crockery, batteries, and other household items not

designed or intended for outdoor storage or exposure to rain or other inclement weather;

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(8) Machinery, electronics, and appliances and parts thereof, including but not limited to: refrigerators,

freezers, washing machines, dryers, stoves, dishwashers, televisions, computer monitors and parts,

furnaces, central air units;

(9) Harmful substances or chemicals that pose a threat to health, safety, or the environment;

(10) Dismantled or inoperable vehicles or vehicle parts, including hoods, fenders, doors, windows, and

other automotive components;

(11) Other salvageable materials stored in a manner inconsistent with their original intended use or

without a clear and lawful purpose; and

(12) Items that may create a fire hazard, including but not limited to flammable materials or improperly

stored combustible materials.

E. Vendor must meet all requirements stated in this RFP.

SCOPE OF WORK

All costs associated with completing the work outlined in this RFP must be included in Vendor’s cost proposal

this includes but is not limited to equipment and dump fees. No additional fees for any services outlined

herein will be paid by the City unless specified herein

Estimate Quantities

The City issues an approximated average of 1200 clean orders annually This is figure was reach by average

amount of clean orders for the past three (3) years.. No maximum or minimum quantities are guaranteed.

A. METHOD OF ISSUING CLEAN ORDERS

1. Clean orders are typically issued to the Vendor for exterior property although on occasion an

interior structure clean order may be issued for trash and debris removal.

2. Clean Orders will be paid on a per address basis. Multiple Clean Orders can be submitted on a

single invoice.

3. NOTE: No “show up fee” will be paid to the Vendor, where a clean order has been issued, yet

the violation was corrected prior to arrival of the Vendor.

B. INVOICE & DOCUMENTATION SUBMITTAL REQUIREMENTS

1. INVOICES: The vendor shall furnish Building Commission with printed invoices, each containing

the following information:

a. Vendor name (company letterhead preferred)

b. Original invoice number

c. Date of service

d. service address(es) and any itemized information required for billing purposes

e. Vendor signature

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Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 562111Solid Waste Collection
• NAICS 562119Other Waste Collection

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