Project Information

Bid Title

Landscape Maintenance

Issuing Agency

City Schools of Decatur

Location

Georgia

Published Date

Feb 5, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

ITB 26-002

Original Source

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Bid Documents

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Project Description

ITB 26-002 Landscape Maintenance

Attachment Preview

DATE:

TO:

FROM:

February 4, 2026

All Bidders

Lonita S. Broome, PhD – Chief Financial Officer

RE:

Invitation to Bid No. 26-002 Landscaping Maintenance

City Schools of Decatur (CSD) invites you to submit bids for Landscaping Maintenance.

Bids will be received subject to the attached terms specified in “Bid Conditions” at the office of the CSD

Purchasing Department, The Elizabeth Wilson Center, 125 Electric Avenue, Decatur, Georgia 30030. Bids

will be received up to 1:30 p.m. EST local time (as per the Purchasing Department’s time clock) on

Friday, March 6, 2026. Bids must be time-stamped by CSD in the manner described herein in order to

be timely.

An Optional Pre-Bid Site Visit will be conducted on February 19, 2026, from 10:00 am. All

Contractors planning to attend shall meet promptly at 10am on February 19, 2026 at the Decatur Legacy

Park, Decatur, GA 30030.

Questions regarding the bidding process should be directed in writing to the Purchasing Department at

csdpurchasing@csdecatur.net. Only questions received prior to 4:00 p.m. EST on Tuesday, February

24, 2026, will be considered.

Bids submitted through the CSD Euna Procurement Portal (Bonfire) will not be considered after 1:30 PM

March 6, 2026. Eastern Time. Please allow ample time to complete the submission through the CSD Euna

Procurement Portal. The portal does not allow late submissions. Bids not submitted through the

procurement portal must be sealed, include an electronic copy (flash drive), and received by March 6,

2026. CSD reserves the right to accept or reject any or all proposals and to waive any technicalities or

informalities.

Your interest and participation in the City Schools of Decatur solicitation process is appreciated

VISIT OUR WEBSITE www.csdecatur.net

INVITATION TO BID 26-002

FOR

LANDSCAPING MAINTENANCE

CITY SCHOOLS OF DECATUR

PURCHASING DEPARTMENT

ELIZABETH WILSON CENTER

125 ELECTRIC AVENUE

GEORGIA 30030

TABLE OF CONTENTS

FOR

INVITATION TO BID NO. 26-002

TITLE

PAGE NO.

TABLE OF CONTENTS

3

BID CONDITIONS

4

ADDITIONAL CONDITIONS

21

SCOPE OF WORK

34

SPECIFICATIONS

36

ACKNOWLEDGEMENT OF ADDENDUM

44

DETERMINATION OF RESPONSIBILITY

45

REFERENCES

46

SUBCONTRACTORS

47

BUSINESS INFORMATION

48

BID SCHEDULE

50

BIDDER’S CHECKLIST

51

ATTACHMENTS – GEORGIA IMMIGRATION AND SECURITY FORMS

52

DEBARMENT AND SUSPENSION CERTIFICATE

BID BOND

3

BID CONDITIONS

SECTION I – PREPARATION AND SUBMISSION OF BIDS

1. INTRODUCTION

a. To be entitled to consideration, sealed bids shall be made in accordance with the

following instructions:

•

CSD Procurement Portal or

•

One (1) original, one (1) copy and an electronic flash drive sealed to

the City School Decatur Purchasing Department, at 125 Electric

Avenue, Decatur, Georgia 30030, Attn: Kattina Abram

•

Submittals are due no later than Friday March 6, 2026 at 1:30 pm EST.

b. Bids received after the date and time specified will not be considered.

c. CSD reserves the right to reject any or all bids and to waive technicalities and

informalities. The judgment of CSD on such matters shall be final.

d. The terms Bidder, Vendor, Contractor and/or Offeror are synonymous in this

document and refer to the person, entity or firm that submits the bid in response to

this ITB.

2. GOVERNMENTAL ENTITY

a. The governmental entity, the owner, for whom the work will be executed is:

City Schools of Decatur (hereinafter “CSD”).

3. PREPARATION OF BIDS

a. All bids shall be printed in ink or typewritten. No erasures permitted. Errors may

be crossed out and corrections printed in ink or typewritten adjacent to the error.

The person signing the bid shall initial corrections in ink.

b. Specifications used are intended to be open and non-restrictive. Contractors are

invited to inform the Purchasing Department whenever specifications or procedures

appear not to be fair and open. Such information should be supplied as early in the

procurement process as possible. Information received after 1:30 pm Wednesday

February 24, 2026, will not be acted upon unless the CSD Purchasing Department

rules that it is in the best interest of CSD to consider.

c. Brand names and numbers when provided in solicitations are for reference to

establish a quality standard. Any reference to a brand name shall not be construed

4

BID CONDITIONS

SECTION I – PREPARATION AND SUBMISSION OF BIDS

as restricting to that manufacturer (unless “no substitutes” is stated). Bids on equal

items will be considered, provided the bid clearly describes the article offered and

it is equal or better in quality and function and fully compatible with this

requirement.

d. By submitting a bid, the Contractor warrants that any goods and services supplied

to CSD meet or exceed specifications set forth in this solicitation.

e. The CSD Finance Department will be the judge in making determination as to the

quality and the appropriateness of the goods and services proposed as well as the

responsiveness and responsibility of the Bidder. Bid on each item separately. Prices

shall be stated in units specified in the solicitation.

f. If any supplies, materials, and equipment are provided to CSD under this

solicitation, then such items shall be new and in first-class condition unless the

solicitation specifically allows offers of used, reconditioned, or remanufactured

items. If newly manufactured products are specified, such products shall be of

recent origin and not previously used. No equipment of any type is acceptable if

serial numbers or any other manufacturer’s identification labels or marks have been

removed, obliterated, or changed in any way. A Contractor delivering any such

equipment to CSD will be deemed to have breached the contract, and appropriate

action will be taken by the CSD Purchasing Department.

g. Time of delivery is a part of the solicitation and an element of the contract that is

to be awarded. If the Bidder cannot meet the required delivery date, a bid should

not be submitted. Time shall be stated in “calendar” days. Failure to deliver in

accordance with the contract could result in the Contractor being declared in

default.

h. Bids shall be signed by an authorized officer of the company.

i. Telephone or fax bids in lieu of the bid schedule will not be accepted.

5

Commodity Codes

• NAICS 561730Landscaping Services

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