Project Information

Bid Title

MIAMI SPECIAL UTILITY AUTHORITY FIBER OPTIC MATERIALS

Issuing Agency

City of Miami

Location

Oklahoma

Published Date

Jan 9, 2026

Closing Date

Feb 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 25-85

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 25-85
Bid Title:	MIAMI SPECIAL UTILITY AUTHORITY FIBER OPTIC MATERIALS
Category:	Requests for Proposal - General
Status:	Open

Publication Date/Time: 1/9/2026 2:00 AM Closing Date/Time: 2/10/2026 11:00 AM Related Documents: RFB 25-85 RFB 25-85 Materials 1 RFB 25-85 Materials 2

Attachment Preview

SOLICITATION

Solicitation: RFB 25-85

Solicitation Type: Request for Formal Bid

Solicitation Issue Date: 01 / 09/ 2026

Title: MIAMI SPECIAL UTILITY AUTHORITY FIBER OPTIC MATERIALS.

Brief Description: The Miami Special Utility Authority (MSUA), located in Miami,

Oklahoma, requests Bids from qualified Bidders to provide fiber optic materials related to

the proposed Fiber to the Premises (FTTP) system. These required products and

performance conditions are set forth in this Scope of Work and are summarized below as

consisting of several parts (each individually referred to as a Component).

Response Due Date: February 10, 2026,

Issued By Purchasing Agent, Brian Brassfield

Project Manager:

Name: Derric Lollar

Phone:

(918) 541-2352

Email: dlollar@miamiokla.net

Time: 11:00 AM CST

RETURN SEALED BID TO:

Purch. Agent: Brian

Brassfield 129 5th

AVE NW

MIAMI, OK 74354

MIAMI SPECIAL UTILITY AUTHORITY

INVITATION TO BID

Sealed Bids will be received by the Miami Special Utility Authority (“MSUA” or “Owner”) Purchasing Agent, Brian

Brassfield, at 11 A.M. CST, Tuesday February 10, 2026. All Bids that have been duly received by the appropriate

date and time will be opened in the Office of the Purchasing Agent, located in the Miami City Hall, 129 5th Ave. NW,

Miami, OK. Bids will be reviewed by staff and then submitted to the Board of Trustees of MSUA to be

considered/approved at a Regularly Scheduled Meeting held in the City Council Chambers at City Hall.

BID # C25-85

MIAMI SPECIAL UTILITY

FIBER OPTIC MATERIALS

Copies of Plans, Specifications, and Contract Documents are on file with the City of Miami, 129 5th NW,

Miami, Oklahoma 74354, (918) 541-6685 and are open to public inspection. A packet may be downloaded

from the Miami web site at www.miamiokla.net. The Owner reserves the right to reject any or all Bids.

A. Bidders with questions concerning this invitation may contact Neil Shaw- Principal Uptown Services, LLC

at nshaw@uptownservices.com (“Engineer”). MSUA will only respond to written questions related

to this Request for Sealed Formal Bid submitted by the question due date. All emails should have

“Miami OK- Fiber Node Shelters – QUESTIONS” in the subject line.

. Questions must be submitted no later than 5 P.M. CST, January 19, 2026.

The bids filed with the MSUA shall be accompanied by a Bidder’s Bond for ten percent (10%) of the

total amount of the bid, payable to the MSUA. The following bonds will be required from the

Successful Bidder:

 Payment Bond for payment of all materials used in the construction of such Improvements

in the Full Amount of the Contract Price

 Two-year Maintenance Bond in the Full Amount of the Contract Price

The Bidder must supply all the information required by the bid forms.

1. Bid Sheet

2. Bidder’s Response Sheet

3. Non-collusion affidavit

4. Bid Bond for 10% of total Bid.

5. Authorization to Release Information

6. W-9

MIAMI SPECIAL UTILITY AUTHORITY

INSTRUCTIONS TO BIDDERS

EXAMINATION OF BID DOCUMENTS Each Contractor by offering its bid represents that it

has read and understands all documents comprising the Request for Formal Bids. The

Contractor shall include in its bid any and all costs that may be necessary to complete the

work in accordance with the requirements of the ContractDocuments.

INTERPRETATION OF CONTRACT DOCUMENTS Questions regarding documents,

discrepancies, omissions, or intent of the Specifications or drawings shall be submitted in

writing to the MSUA through the Engineer or purchasing agent at least seven (7) days prior

to opening of Bids to provide time for issuing and forwarding an addendum. Any

interpretation of the Contract Documents will be made only by addendum duly issued or

delivered by the MSUA to each person receiving a set of documents. The MSUA will not be

responsible for any other explanations or interpretation of the Contract Documents.

MATERIAL SUBSTITUTION Each Contractor shall base its Bid upon the materials and

equipment as described in the Request for Formal Bids. The successful Contractor will not

be allowed to make any substitutions on its own initiative, but in each instance will be

required to obtain authorization from the MSUA before making substitutions in variance

with the requirements of the Contract Documents.

LOCAL CONDITIONS AFFECTING Each Contractor shall visit the site of the work and

thoroughly and fully inform itself relative to construction hazards and procedure, labor, and

all other conditions and factors, local and otherwise, which would affect the prosecution and

completion of the Scope of Work and the cost thereof, including the arrangement and

conditions of existing structures and facilities affecting or which are affected by the Scope of

Work, access to the site, the availability and cost of labor, and available facilities for

transportation, handling and storage of materials and equipment. It is understood and

agreed that all such factors have been properly investigated and considered in the

preparation of every Bid submitted and there will be no subsequent financial adjustment to

any Contract award here under, even in the event the lack of such prior investigation affects

the cost of the Scopeof Work.

SUBSURFACE CONDITIONS The Contractor shall be completely responsible for investigating

subsurface conditions that may affect the Scope of Work and prepare its Bid accordingly.

The existence of unforeseen subsurface conditions, whether investigated or not, that

adversely affect the ScopeofWork, shall not entitle the successful Contractor to any additional

Miami Special Utility Authority, OK

MIAMI SPECIAL UTILITY AUTHORITY

compensation.

QUALIFICATIONS OF CONTRACTOR To assist in determining the best Bid in the interest of

MSUA, each Contractor must complete the attached “Qualification Statement of

Contractor” which seeks the following information: (a) address of permanent place of

business; (b) list of Contractor-owned equipment available to complete the Scope of Work

properly and expeditiously; (c) list of equipment Contractor expects to rent or lease to

complete the work properly and expeditiously; (d) financial records showing Contractor’s

ability to meet obligations incident to the Scope of Work; and (e) list of similar projects

completed. Each Bidder must complete the attached “Qualification Statement of Bidders.”

Each Contractor may be required to show that former and similar projects performedby it have

been handled in such manner that there are no just or proper claims pending against its

performance. No Contractor will be acceptable if it is engaged on any other project which

impairs its ability to finance this Contract or provide proper equipment for the proper

execution of same. Each Contractor shall demonstrate its ability by meeting all requirements

herein stipulated.

BID SECURITY. No bid will be considered unless accompanied by a cashier’s check, a certified

check or a Bidder’s bond in the amount of ten (10) percent of the bid, as a guarantee that if

the bid is accepted, the Bidder will execute the agreement and file bonds and insurance as

required by the Contract Documents within 10 days from and after the date of the

acceptance of the bid by the MSUA.

RETURN OF BID SECURITIES. The security of all unsuccessful Bidders will be returned after

the execution of the agreement with the successful Bidder and the approval of its bonds and

insurance. If all Bids are rejected, all securities will be returned at the time of rejection.

AGREEMENT, INSURANCE The attention of Contractors is specifically directed to the forms

of agreement to be executed and the type of insurance to be taken out in the event a Contract

award is made. The Contractor, to whom the Scope of Work or any portion thereof is

awarded, will be required to furnish the following.

 Liability Insurance with necessary endorsements and certificate naming the MSUA as an

Additional Insured. The insurance policy shall provide coverage in the amount of One Million

Dollars ($1,000,000) per occurrence and Five Million Dollars ($5,000,000) in the aggregate.

 Workers’ Compensation Insurance. In the absence of Workers’ Compensation insurance, a

signed affidavit for exempt status must be provided. The insurance policy shall provide

coverage in the amount of One Million Dollars ($1,000,000) per occurrence and Five Million

Dollars ($5,000,000) in the aggregate.

A letter of credit from a bank for the total amount of the Bid project may be used, if approved

by the Miami Special Utility Authority Attorney, in lieu of bonds.

Miami Special Utility Authority, OK

MIAMI SPECIAL UTILITY AUTHORITY

BID SUBMITTAL Each bid, properly signed, together with all required submittals. Submit (5)

sealed hard copies and (1) digital copy (Thumb Drive). Print Company Name, Contact, Phone

Number and RFB 25-85 Fiber Optic Materials on box or envelope.

All costs incurred by the Bidder in preparing and responding to this solicitation are the sole

responsibility of the Bidder. Any bid submitted pursuant to this solicitation is at the sole risk

and responsibility of the party submitting such bid.

WITHDRAWAL OF BID Any bid may be withdrawn at any time prior to the hour fixed in the

Request for Bid for the opening of Bids, provided that a request in writing, executed by the

Contractor, or its duly authorized representative, for the withdrawal of such bid is filed with

the MSUA prior to the time specified for opening of Bids. The withdrawal of such bid will not

prejudice the right of a Contractor to file a new bid.

PENALTY FOR COLLUSION If at any time it shall be found that the person, firm or corporation

to whom the Contract has been awarded has, in presenting any Contractor or Bids, colluded

with any other party or parties, then the Contract so awarded shall be null and void, and the

Contractor and its sureties shall be liable to the MSUA for all loss or damage which the MSUA

may suffer thereby, and the MSUA may advertise for new Bids for said awarded Scope of Work.

Contractors are required to submit a Non-collusion Affidavit with the Bid submittal.

LICENSE Each Contractor shall possess State and local licenses as are required by law and shall

furnish satisfactory proof to the MSUA upon request that the licenses are in effect during

the entire period of the Contract. All applicable laws, ordinances, rules, and regulations of

all authorities having jurisdiction over construction of the project shall apply to the Contract

throughout.

TITLE 18 COMPLIANCE Compliance with Oklahoma’s General Corporation Act and the

Limited Liability Company Act is required before a Contract will be awarded. Each Bidder

representing a corporation, limited liability company, or other formal business structure,

agrees to provide upon request a Federal Employer’s Identification Number and proof of

lawful filing with the Oklahoma Secretary of State as required by Oklahoma’s General

Corporation Act and the Limited Liability Company Act. (See 18 O.S. §§ 1000-1144, 2000-

2060).

OPENING OF BIDS Bids will be opened and recorded at the time and place indicated in the

Invitation for Bids. Contractors or their agents are invited to be present.

ADDENDUM TO BIDS: In the event it becomes necessary to amend any part of the bid, the

Contract Administrator [WHO IS THIS?] shall issue a written addendum on the specifics of

the change and post on our website with RFB 25-85Bidder should check back periodically on

our website to see if an addendum has been added. See our Website at miamiokla.net and

look in the Bid section to find RFB 25-85.

ACCEPTANCE AND REJECTION OF BIDS The MSUA reserves the right to accept the bid which,

Miami Special Utility Authority, OK

Commodity Codes

• NAICS 237130Power and Communication Line and Related Structures Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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