Project Information

Bid Title

Executive Search Firm

Issuing Agency

City of Galveston

Location

Texas

Published Date

Mar 10, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-12

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 26-12
Bid Title:	Executive Search Firm
Category:	Bids and RFP's
Status:	Open

Description: NOTICE: REQUEST FOR PROPOSAL RFP #26-12 The City of Galveston is accepting sealed proposals on a contract for Executive Search Firm.  Sealed proposals shall be uploaded to the Purchasing Division online portal for solicitation submittals. Solicitation submittals will be received until 10:00 a.m., Tuesday April 7, 2026 and opened immediately in that office.  Any response received after that time will not be considered. Click the link below to upload your submittal. UPLOAD YOUR SUBMITTAL HERE The Public Opening will be held via the Zoom Meeting platform.  See below for meeting information: Microsoft Teams meeting Join: https://teams.microsoft.com/meet/27960977832710?p=B1Yy1j2M7Xj3xH3hqS Meeting ID: 279 609 778 327 10 Passcode: p2pj3Td2 Need help? | System reference Dial in by phone +1 469-250-9198,,408587022# United States, Dallas Find a local number Phone conference ID: 408 587 022# For organizers: Meeting options | Reset dial-in PIN ________________________________________________________________________________ The City of Galveston encourages all Disadvantaged Business Enterprise (DBE) vendors to participate in all invitations to bid; including all HUB, women and minority owned businesses. City of Galveston Department of Finance Purchasing Division Publication Date/Time: 3/10/2026 7:00 AM Closing Date/Time: 4/7/2026 10:00 AM Related Documents: RFP 26-12 Executive Search Firm

Attachment Preview

City of Galveston

REQUEST FOR PROPOSAL

Proposal Reference Number: 26-12

Project Title: Executive Search Firm

Proposal Closing Date: 10:00 A.M.(CST), April 7, 2026

Proposals submitted after the above deadline will not be

accepted.

City of Galveston

RFP# 26-12

Page | 1

KEY EVENTS SCHEDULE

PROJECT NAME:

Executive Search Firm

ISSUANCE OF RFP

PRE-BID:

CONFERENCE

DEADLINE FOR QUESTIONS:

ADDENDA CHECKLIST:

(IF APPLICABLE)

SUBMITTAL DEADLINE:

March 10, 2026

N/A

10:00 A.M., (CST); Thursday, March 26, 2026

All questions will be answered in the form of an

addendum. All questions related to this RFP are to

be directed to the following link:

UPLOAD YOUR QUESTION(S) HERE

CHECK HERE FOR ADDENDUMS

10:00 A.M., (CST); Tuesday, April 7, 2026

SUBMITAL REQUIREMENT:

CITY OF GALVESTON

COUNCIL AWARD:

TERM OF SERVICE/PROJECT:

Electronic submittals required.

UPLOAD YOUR SUBMITTAL HERE

*The file size limit for upload is 250 mb per

document. If the proposal size exceeds the size

limit, Proposers are permitted to breakup the

proposal into several documents for upload.

A final determination will be made at a future City of

Galveston Council meeting. City of Galveston

reserves the right to reject any and all Request for

Proposals and waive any and all formalities and

conditions.

Agreement shall be effective upon execution by the

COG Council until work has been completed to the

satisfaction of the COG unless sooner terminated

under the terms set forth herein. The agreement shall

not exceed two (2) years.

City of Galveston

RFP# 26-12

Page | 2

REQUEST FOR PROPOSAL

TABLE OF CONTENTS

SECTION 1: INTRODUCTION

SECTION 2: NOTICE TO PROPOSER

SECTION 3: SCOPE OF WORK

SECTION 4: PRICING PROPOSAL

SECTION 5: APPENDICES

SECTION 6: PROPOSER’S QUESTIONAIRE

SECTION 7: REFERENCES

SECTION 8: SUBMISSION OF PROPOSER

SECTION 9: PROPOSED SAMPLE AGREEMENT

City of Galveston

RFP# 26-12

Page | 3

SECTION 1

INTRODUCTION

1.1 Description of City of Galveston

The City of Galveston (“COG”) is an island community with 32-miles of coastline and

historic architecture that more than 50,000 residents call home. We are home to a port, a

major medical complex, and two universities. The City of Galveston employs more than

800 people to provide essential services to our residents.

The City of Galveston located in Texas is a home rule city, and is governed through a

council-manager form of government.

City of Galveston’s web page is located at https://www.galvestontx.gov

1.2 Objective of this Request for Proposal

The City of Galveston (“COG”) is soliciting proposals in response to this Request for

Proposal, RFP 26-12 (this “RFP”), from qualified vendors to provide services as an

Executive Search Firm (the “Services”). The Services are more specifically described in

Section 3 (Scope of Work) of this RFP.

COG reserves the right to award multiple Agreements as a result of this RFP if

deemed in the best interest of COG. COG makes no representations of any kind

that an award will be made as a result of this RFP.

COG is soliciting competitive sealed submissions from vendors having suitable

qualifications and experience providing services in accordance with the terms, conditions

and requirements set forth in this RFP. This RFP provides sufficient information for

interested parties to prepare and provide submissions for consideration by COG.

1.3 Public Information

Proposer is hereby notified that COG strictly adheres to all statutes, court decisions

and the opinions of the Texas Attorney General with respect to disclosure of public

information.

COG strictly adheres to the Texas Public Information Act (Texas Government Code

Chapter 552.001, et seq.) and all other governing statutes, regulations, and laws regarding

the disclosure of RFP information. Proposal documents are not available for public

inspection until after the Agreement award. If the proposer has notified COG, in writing,

that the proposal document contains trade secrets or confidential information, COG will

generally take reasonable steps to prevent disclosure of such information, in accordance

with the Public Information Act. This is a statement of general policy only, and in no event

shall COG be liable for disclosure of such information by COG in response to a request,

regardless of COG’s failure to take any such reasonable steps, even if COG is negligent

in failing to do so.

The requirements of Subchapter J, Chapter 552, Government Code, may apply to this

solicitation and the company or vendor agrees that the agreement can be terminated if

the company or vendor knowingly or intentionally fails to comply with a requirement of that

City of Galveston

RFP# 26-12

Page | 4

chapter. Vendor or company acknowledges that the solicitation is part of any resulting

agreement of the solicitation.

1.4 Type of Agreement

All Proposers are hereby put on notice that if the proposer is awarded an agreement for

procurement of goods or services, COG is entering into that agreement in its governmental

capacity, and not a proprietary capacity.

An award of an agreement to a vendor(s) does not guarantee the vendor(s) that COG

shall issue any Purchase Order(s) for the proposer’s goods or services, or guarantee any

particular volume use, number, or sales.

Vendor will be required to enter into an agreement with COG in a form substantially similar

to the Proposed Sample Agreement between COG and vendor (the “Agreement”)

attached to this RFP in Section 9 and incorporated for all purposes.

Proposers should be aware that the contents of the successful proposal will become a

part of the subsequent contractual documents. Failure of the proposer to accept this

obligation may result in the cancellation of any award.

By submitting a proposal, proposer further warrants and represents that he/she has

become fully acquainted with the conditions, facts, and circumstances relating to providing

the services/products required under this RFP. The failure or omission of proposer to

acquaint himself/herself with existing conditions, facts, and circumstances, shall in no way

relieve him/her of any obligation with respect to his/her proposal and any ensuing

agreement.

Each proposer acknowledges that COG has made a reasonable attempt to provide the

proposer with relevant data. The proposer, therefore, waives any right of voidance of the

agreement based upon any expressed or implied warranty or representation that the

pricing or activity data provided discloses all requirements, risks or exposures known to

exist in the provision of the services being requested.

1.5 Clarifications and Interpretations

Proposers shall promptly notify the COG of any omissions, ambiguity, inconsistency, or

error that they may discover upon examination of this RFP. COG shall not be responsible

or liable for any errors and/or misrepresentation that result from the solicitations which are

inadvertently incomplete, ambiguous, inconsistent, or obviously erroneous.

COG may, in its sole discretion, respond in writing to written inquiries concerning this RFP.

Only COG’s responses that are made by formal written Addenda will be binding on COG.

Any verbal responses, written interpretations, or clarifications other than addenda to this

RFP will be without legal effect. All addenda issued by COG prior to the submittal deadline

will be and are hereby incorporated as a part of this RFP for all purposes.

Proposers are required to acknowledge receipt of each addendum as specified in this

section. The proposer must acknowledge all addenda by completing, signing, and

returning the Addenda Checklist. The addenda checklist must accompany the proposer’s

proposal.

City of Galveston

RFP# 26-12

Page | 5

Commodity Codes

• NAICS 541612Human Resources Consulting Services
• NAICS 561312Executive Search Services

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