Project Information

Bid Title

On-Call Erosion Control Services

Issuing Agency

City of Jonesboro

Location

Arkansas

Published Date

Feb 27, 2026

Closing Date

Mar 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026:09

Original Source

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Bid Documents

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Project Description

Bid Number:	2026:09
Bid Title:	On-Call Erosion Control Services
Category:	Construction - Miscellaneous
Status:	Open
Additional Status Information:	See Download Announcement
Bid Recipient:	Paige Cook, Purchasing/Finance Specialist

Description: Provide erosion control items, labor, and equipment for the City of Jonesboro Publication Date/Time: 2/27/2026 3:00 PM Publication Information: Jonesboro Sun Closing Date/Time: 3/18/2026 2:00 PM Submittal Information: Paige Cook, Purchasing/Finance Specialist Bid Opening Information: 3rd Floor Conference Room Pre-bid Meeting: None Contact Person: Engineering Department 870-932-2438 Download Available: Yes- For Advertisement Plan & Spec Available: Jonesboro Engineering Department 300 South Church Street Jonesboro, AR 72401 870-932-2438 Business Hours: 8:00am-5:00pm Plan Holders List: None to date Related Documents: Invitation to Bid 2026 09

Attachment Preview

Purchasing Office

Bid No. _2026:09_

City of Jonesboro

Invitation to Bid - Not an Order

P.O. Box 1845

300 South Church St. Room 421 (72401)

Jonesboro, Arkansas 72403

Date __February 28, 2026__

Sealed bids, subject to the conditions on the reverse hereof, and as may be attached hereto, will be received at this office until _2:00pm Wed Mar 18, 2026___ and

then publicly opened, for furnishing the supplies, materials and/or services as described below and tabulated for presentation to the City Council on ____n/a___.

F.O.B _______On-Call Erosion Control Services ____________

Maximum Delivery or completion time after issuance of Purchase

Order or work ordered by the City __see below______________

By: Paige Cook

Purchasing/Finance Specialist

(870) 932-0820

Item #

1.

Description

SCOPE: Provide erosion control items, labor, and equipment for the City of Jonesboro. Unit prices shall be

valid from bid acceptance to March 31, 2027.

This Bid is for “On-Call” erosion control services.

Any damage made by successful bidder during work is the sole responsibility of the bidder.

The City does not obligate itself to purchase any amount of any item being bid during the time of this bid.

There are 5 (five) pages to this bid. All pages must be returned to make a complete bid.

During and after completion of each project covered by this bid, the bidder will be responsible for cleaning

and hauling any and all debris to clean the work site.

Any payments made on each job, the City will confirm figures, measurements and prices being billed to the

City before payment on the City’s regular payment schedule. (See page 4)

The City of Jonesboro reserves the right to accept or reject, split any and or all or any part of any bids

received.

Bid number (2026:09) must be annotated on the outside of the bidder’s envelope

Bid must be signed or bid will be rejected.

Any addendums to this bid will be posted on the purchasing page of the City’s web site no later than 1 week

before opening. See page 2 for web address.

Email Address: _______________________________________________________________

Fax Number: (

) _________________________________

Bid opening will be in the 3rd floor conference room if bidder is attending.

NOTE: To receive more bids like this when they become available, Vender’s can sign up by going to the

Jonesboro web site, click on Doing Business and sign up for bid notices.

Quantity

________

Unit

Unit Price

-------- $

Amount

Execution of Bid

Date ____________________________________

We, the undersigned, have read all the requirements set forth in this bid proposal including specification, instructions, conditions and pertinent information regarding

the articles being bid on, and we agree to furnish articles at the prices stated.

Arkansas Use Tax Register No. ________________________________________________________ Phone # (

) _________________________________

Bidder _________________________________________________________________________ Address ___________________________________________

By _____________________________________________________________________________City________________________________________________

(Person Authorized to Sign Bids)

(Title)

Unsigned Bids Will Be Rejected

Bids number MUST be annotated on Bidder’s Envelope.

Bids are subject to rejection unless submitted on this form.

Notice to Bidders: See reverse side for instructions and conditions.

CITY OF JONESBORO, ARKANSAS

CONDITIONS OF BIDDING

COMPLIANCE WITH THE FOLLOWING CONDITIONS IS NECESSARY FOR CONSIDERATION OF THIS BID:

1.

SIGNATURE - This bid must be signed with the firm name and by an authorized officer, employee, or agent.

2.

SALES OR USE TAX - is not to be shown in the bid price (unless otherwise stated) but is to be added by the vendor to the invoice

billing to the City. The City is not exempt from Arkansas State Sales & Use Tax. Although Use Tax is not included in this bid,

vendors are to register and pay tax direct to the Arkansas State Revenue Department.

3.

FREIGHT & OTHER DELIVERY CHARGES - to designated City facility in Jonesboro must be included in bid. Charges may not

be added after the bid is opened.

4.

DISCOUNTS - Show rate, total amount, and latest day any discounts will be allowed after receipt of article and invoice, otherwise

City will deduct allowed discount when payment is made.

5.

FIRM PRICE - All prices quoted will remain firm for at least 30 days from date of bid, unless otherwise specified by the City or

bidder. Payment(s) will be made by a pre-numbered check as per Ar Code 14-59-105.

6.

IDENTICAL BIDS - In the event of two or more identical low bids, the contract may be awarded arbitrarily or for any reason to any

of such bidders or split in any proportion between the said two or more bidders at the discretion of City.

7.

LIQUIDATED DAMAGES - Liquidated damages shall be assessed beginning on the first day following the maximum delivery or

completion time entered on this bid form and/or provided for by the plans and specifications.

8.

AMBIGUITY IN BID - Any ambiguity in any bid as the result of omission, error, lack of clarity or non-compliance by the bidder with

specifications, instructions, and all conditions of bidding shall be construed in the light most favorable to the City.

9.

CONSTRUCTION -

A. When noted, the Contractor is to supply the City with evidence of having and maintaining proper and complete insurance,

specifically Workman’s Compensation Insurance in accordance with the laws of the State of Arkansas, Public Liability and Property

Damage. All premiums and cost shall be paid by the Contractor. In no way will the City be responsible in case of accident.

B. When noted, a Certified check or bid bond in the amount of 5% of total bid shall accompany bid.

C. A performance Bond equaling the total amount of any bid exceeding $3,000.00 must be provided for any contract for the repair,

alteration or erection of any public building, public structure or public improvement (pursuant to Ark. Stat. SS51-632.SS51-565 as

amended.)

10.

The City reserves the right to reject any and all bids, to accept in whole or in part, to waive any informalities in bids received, to accept

bids on materials or equipment with variations from specifications in those cases where efficiency of operation will not be impaired,

and unless otherwise specified by the bidder, to accept any item in the bid. If unit prices and extensions thereof do not coincide, the

City may accept the bid for the lesser amount whether reflected by the extension or by the correct multiple of the unit price.

11.

Minority Business Policy - It is the policy of the City of Jonesboro that minority business enterprises shall have the maximum

opportunity to participate in the city purchasing process. Therefore, the City of Jonesboro encourages all minority businesses to

compete for, win and receive contracts for goods, services, and construction. The city also encourages all companies to subcontract

portions of any city contract to minority business enterprises.

____________________________________________________________________________________________________

INSTRUCTIONS TO BIDDERS

(PLEASE READ CAREFULLY)

1.

Submit bid on bid form on reverse side of this sheet. NO Facsimiles will be accepted.

2.

Address all bids to: Purchasing Agent. P.O. Box 1845, Jonesboro, Arkansas 72403-1845 and make certain to indicate identifying bid

number on the outside of bidder’s envelope.

3.

DO NOT include Federal Excise Tax in bid. City will furnish exemption certificate.

4.

State Manufacturer, Brand Name, Model, etc for each item bid on.

5.

Samples of items, when required, must be furnished free, and, if not called for within 30 days from date of bid opening, will be disposed

of by City

6.

Bids received after stated time will not be considered.

7.

Be sure and read all conditions and verify amounts before submitting bids. No changes or additions will be allowed after submission.

8.

Guarantees and warranties should be attached as a part of the bid as they may be a consideration in awarding a contract.

9.

Delivery or contract completion time is to be shown, as this date may, where time is of the essence, determine the contract award.

10.

Additional information may be obtained from the Purchasing Office.

11. Bidders shall be aware of Davis-Bacon wage rates and Buy America regulations if applicable.

THE CITY RESERVES THE RIGHT TO ACCEPT PART OR ALL OF ANY SPECIFIC BID OR BIDS AND TO ACCEPT

ANY BID WITH OR WITHOUT TRADE-IN. THE CITY FURTHER RESERVES THE RIGHT TO REJECT ALL BIDS,

OR PART OR ALL OF ANY SPECIFIC BID OR BIDS.

Click on Doing Business - Bids at www.jonesboro.org for any additional information.

Scope: This Bid is for “On-Call” Erosion Control Services

Item Description

Unit

Unit Cost

620 Hydroseeding (includes mulch) (<2.0 Acres)

620 Hydroseeding (includes mulch) (more than 2.0 Acres)

620 Seeding

(<2.0 Acres)

620 Seeding (more than 2.0 Acres)

620 Mulch Cover (<2.0 Acres)

620 Mulch Cover (more than 2.0 Acres)

620 Seedbed Preparation

620 Water

621 Silt Fence

624 Solid Sodding

Acre

Acre

Acre

Acre

Acre

Acre

Acre

M-Gal

LF

SY

_________

_________

_________

_________

_________

_________

_________

_________

_________

_________

Prices shall remain in effect through March 31, 2027.

Bidder shall submit a copy of their Arkansas State Contractor’s License to qualify for award of this bid.

License required.

Successful bidder will supply proof of liability insurance and workers’ comp insurance.

All work shall be performed by the contractor, or an approved subcontractor. No work shall be performed

by a subcontractor prior to approval by the City of Jonesboro. The contractor shall perform with its own

organization contract work amounting to not less than 30 percent (or a greater percentage if specified elsewhere

in the contract) of the total original contract price, excluding any specialty items designated by the contracting

agency.

The Bidder agrees to begin work within ten (10) calendar days after the issuance by the Owner of a "Work Order"

and to complete the work in a timely manner. Should the work fail to be completed within a timely manner or

begin within ten (10) calendar days, the City reserves the right to assign work to the next bidder.

It is expressly understood that the City does not obligate itself to purchase any specific quantity or to make

purchases at any specific time.

The City of Jonesboro reserves the right to accept or reject any or all of any part of any bid received.

Specifications:

All work shall be in accordance with the Arkansas State Highway and Transportation Department Standard

Specifications for Highway construction, Latest Edition, hereafter referred to as Standard Specifications,

except as noted below.

The price for the Item “Hydroseeding” shall include the mulch cover which shall consist of a Wood – Paper

Blend applied by hydroseeder. The Hydro-mulch product will be subject to City of Jonesboro approval and

applied in accordance with the manufacturer’s instructions.

The items “Seeding” and “Mulch Cover” shall be in accordance with Section 620 of the Standard

Specifications

Note: For the items “Hydroseeding”, and “Seeding” The Wildflower Mix specified in Section 620 of the

Standard Specifications will not be required. Also, seed adjustments and substitutions can be made on an

equal cost basis with prior City of Jonesboro approval.

The item “Seedbed Preparation” shall be in accordance with the Standard Specifications, and shall consists

of minor grading/leveling and or discing/harrowing as needed and directed to bring area to be seeded to a

suitable condition.

The item “Solid Sodding” shall be in accordance with Section 624 of the Standard Specifications.

The item “Water” will be measured by the M Gallon. One M Gallon equals 1,000 gallons of water. This

item will be in accordance with the Standard Specifications with the exception of the requirements for

minimum bid price, and penalties for not watering which shall not apply.

The Contractor shall be responsible for the payment of any and all sub-contractors, supplies, and

equipment. Under no circumstances shall the City be liable for these costs.

The item “Silt Fence” shall be in accordance with Section 621 of the Standard Specifications, and shall

consist of geotextile fabric with wire backing and metal post.

The Contractor shall be responsible for all utility locates before each job.

The Contractor shall be responsible for any and all damages made by the Contractor. Under no conditions

will the City be responsible once the scope of the job is given.

The item “water” will be considered a part of each work order on an as directed basis.

It will be the Contractor’s responsibility for Maintenance of Traffic in accordance with AHTD DWG TC-1, TC-2,

and TC-3. Payment for Maintenance of Traffic will be considered included in the various bid items.

Monthly payment in accordance with attached schedule.

PAYMENT TO CONTRACTORS

2026 SCHEDULE - YEARLY BIDS

Deadline for Invoice Submittal to Engineering

Monday, January 12, 2026

Friday, February 13, 2026

Friday, March 13, 2026

Monday, April 13, 2026

Tuesday, May 12, 2026

Friday, June 12, 2026

Monday, July 13, 2026

Friday, August 14, 2026

Monday, September 14, 2026

Monday, October 12, 2026

Friday, November 13, 2026

Monday, December 14, 2026

City of Jonesboro Payment Schedule

Thursday, January 22, 2026

Monday, February 23, 2026

Monday, March 23, 2026

Wednesday, April 22, 2026

Friday, May 22, 2026

Monday, June 22, 2026

Wednesday, July 22, 2026

Monday, August 24, 2026

Tuesday, September 22, 2026

Thursday, October 22, 2026

Monday, November 23, 2026

Tuesday, December 22, 2026

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238910Site Preparation Contractors
• NAICS 561710Exterminating and Pest Control Services
• NAICS 561730Landscaping Services

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