Project Information

Bid Title

Pavement, Sidewalk and Traffic Sign Management Solution

Issuing Agency

Town of Merrimack

Location

New Hampshire

Published Date

Mar 4, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Pavement, Sidewalk and Traffic Sign Management Solution , due Friday March 27, 2026 at 2PM. The deadline for questions submission is Thursday, March 19, 2026 at 4:00 PM.

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Town of Merrimack,

New Hampshire

6 Baboosic Lake Rd · Merrimack, NH 03054 · www.merrimacknh.gov

Request for Proposal

PAVEMENT, SIDEWALK AND

TRAFFIC SIGN

MANAGEMENT SOLUTIONS

TOWN OF MERRIMACK, NEW HAMPSHIRE

TOWN

_________F_I_N_A_N__C_E_D__E_P_A_R_T_M__E_N__T__________________

6 Baboosic Lake Road

Tel: 603-424-7075

Merrimack, NH 03054

Fax: 603-424-0516

February 26, 2026

INVITATION FOR PROPOSAL

Proposals will be received by the Town of Merrimack New Hampshire until 2:00PM on Friday,

March 27, 2026 to provide an end-to-end pavement, sidewalk, traffic sign inspection and

management solution for collecting condition data, processing and analysis of recorded data,

visualization and management in a web-based GIS application backed by a geospatial database.

The management solutions of pavement, sidewalk and traffic sign shall contain tools that allow

the Town of Merrimack, NH to actively manage, update, and track its ongoing roadway, sidewalk

and traffic sign maintenance programs and conditions.

Bid documents may be obtained at the Finance Department, located at 6 Baboosic Lake Rd,

Merrimack, NH 03054.

The Town reserves the right to reject any or all bids, re-bid, negotiation any contracts, to waive

irregularities in the proposals, and to accept the bid which, in the Town’s sole discretion, best

serves the interest of the Town and waive any formalities in the bid process.

It is the bidder’s responsibility to confirm the bid is received by the Finance Department by the

date and time specified.

The Town of Merrimack’s Purchasing Policy is available on the Town’s website:

https://www.merrimacknh.gov/finance-department/pages/bid-opportunities; a copy may be

obtained by contacting the Purchasing Agent.

For additional information, contact Sandra Song, Purchasing Agent, at ssong@merrimacknh.gov

or (603) 424-7075.

TOWN OF MERRIMACK, NEW HAMPSHIRE

TOWN

_________F_I_N_A_N__C_E_D__E_P_A_R_T_M__E_N__T__________________

6 Baboosic Lake Road

Tel: 603-424-7075

Merrimack, NH 03054

Fax: 603-424-0516

INSTRUCTION TO BIDDERS

1. Copies of Proposal

A. The bid shall be submitted on the Bid Form furnished herewith and shall exclude state and

federal taxes not applicable to municipalities. The bid price shall be quoted F.O.B. Town of

Merrimack, DPW, 6 Baboosic Lake Road Merrimack, NH 03054.

B. Three copies of the bids shall be marked “Bid on Management Solutions of Pavement,

Sidewalk and Traffic Sign” and delivered to the Town of Merrimack, Finance Department at

located at 6 Baboosic Lake Rd, Merrimack, NH by the date and time specified above.

C. Proposals shall be organized into the following major parts:

1) Cover letter

2) Company Background - Information regarding the firm's stability, length of time in

business, history, plans, company size, organization.

3) Responses to Functional Requirements - Responses to the requirements listed in this

RFP must be provided. Notes of explanation or clarification must be included with specific

reference to the item in question.

4) Client References - Provide at least three client references that are similar in nature, size

or complexity to that described in this RFP.

5) Schedule – Include a time schedule for completion of your firm’s work, including

anticipated starting and ending dates.

6) Bid Form– The total bid price needs to reflect the technology, software as service, and

technical support and along with hosting and licensing for three years. The lump sum bid

price is based on assumed center-lane miles of 190 which include data collection, analysis,

deliverables and ongoing licensing and hosting fess for three years.

If, in the bidder’s opinion, any aspect of the below specifications doesn’t perform up to industry

standards or best practices, the bidder must submit the proposed question or concern about the

specifications and or scope of work in writing via email, to Sandra Song at

ssong@merrimacknh.gov, no later than eight (8) calendar days prior to the bid opening date. Any

and all questions and answers will be posted as an addendum on the Town’s Bid Opportunities

page https://www.merrimacknh.gov/finance-department/pages/bid-opportunities.

2. Receipt of Bids

Three copies of the proposal must be sealed and marked “Bid on Management Solutions” and be

delivered to the Town of Merrimack Finance Department, 6 Baboosic Lake Rd, Merrimack, NH

03054 by the time specified above when they will be read aloud at 6 Baboosic Lake Road East

Wing of Town Hall - Lower Level Conference Room at 2:00 PM on Friday, March 27, 2026. It is

bidder’s responsibility to confirm the bid is received by the Finance Department by the date and

time specified.

TOWN OF MERRIMACK, NEW HAMPSHIRE

TOWN

_________F_I_N_A_N__C_E_D__E_P_A_R_T_M__E_N__T__________________

6 Baboosic Lake Road

Tel: 603-424-7075

Merrimack, NH 03054

Fax: 603-424-0516

3. Tentative Project Timeline:

Deadline to submit questions: March 19, 2026 at 4:00 PM.

RFP Due: March 27, 2026 at 2:00 PM

Anticipated Contract Completion: By June 19, 2026 at 4:00 PM

Anticipated Data-Collection Completion: By September 25, 2026 at 4:00 PM

4. Interpretations and Addenda

The Finance Department of the Town of Merrimack, NH has prepared this RFP and all questions

or comments concerning either the administrative or technical requirements of this RFP to:

Sandra Song, Purchasing Agent/Accountant

Town of Merrimack, NH

6 Baboosic Lake Rd

Merrimack, NH 03054

Phone: 603-424-7075

Email: ssong@merrimacknh.gov

Questions and requests for clarification must be in writing and either emailed to the Sandra Song,

Purchasing Agent/Accountant at the specified number or address above. Responses to all questions

and requests for clarification will be in the form of an addendum to this RFP. Bidders are to

monitor website for addendums, and postings of all bid questions and answers.

5. Award

A. The Town reserves the right to reject any and all Bids, to waive any and all informalities and to

disregard all nonconforming, nonresponsive, unbalanced or conditional Bids. Also, the Town

reserves the right to reject the Bid of any Bidder if the Town believes that it would not be in the

best interest of the Project to make an award to that Bidder, whether because the Bid is not

responsive, the Bidder is unqualified or of doubtful financial ability, or Bidder fails to meet any

other pertinent standard or criteria established by The Town. Discrepancies in the multiplication

of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between

the indicated sum of any column of figures and the correct sum thereof will be resolved in favor

of the correct sum.

B. In evaluating Bids, the Town will consider the qualifications of the Bidders, whether or not the

Bids comply with the prescribed requirements, and such alternates, unit prices and other data as

may be requested in the Bid Form prior to the Notice of Award.

C. The Town may conduct such investigations the Town deems necessary to assist in the evaluation

of any Bid, and to establish the responsibility, qualifications and financial ability of Bidders, to

perform and furnish the Work in accordance with the Specifications within the prescribed time.

TOWN OF MERRIMACK, NEW HAMPSHIRE

TOWN

_________F_I_N_A_N__C_E_D__E_P_A_R_T_M__E_N__T__________________

6 Baboosic Lake Road

Tel: 603-424-7075

Merrimack, NH 03054

Fax: 603-424-0516

SPECIFICATIONS

1. Introduction

The Town of Merrimack, NH invites written proposals to provide an end-to-end pavement,

sidewalk, traffic sign inspection and management solution for collecting condition data, processing

and analysis of recorded data, visualization and management in a web-based GIS application

backed by a geospatial database. This online software shall contain tools that allow the Town of

Merrimack, NH to actively manage, update, and track its ongoing roadway, sidewalk and traffic

sign maintenance programs and conditions.

Proposals should distinctly comment on these areas:

1) The data collection procedures for developing a Municipal-wide numerical equivalent Pavement

Condition Index (PCI), where each roadway segment will receive a distinct PCI equivalent rating

2) Software as a service solution to allow the Town of Merrimack, NH to manage the overall

pavement condition database

3) The initial data collection procedures for developing a Municipal wide numerical Sidewalk

Condition Index (SCI) with a score of 0-100, where each sidewalk segment will receive an SCI

value corresponding to its state.

4) A software solution to allow the Municipality to manage the overall sidewalk condition

database, repair strategies and capital planning.

5) The initial data collection of all traffic signs to provide sign type, GPS locations and condition.

The Town of Merrimack, NH Public Works Department maintains approximately 190 center-line

miles of paved streets and highways.

2. Scope of Services

Proposals should address all labor, materials, supplies, equipment, software, training, and services

necessary to complete the project.

• Project Initiation – Selected Vendor shall meet with Town of Merrimack, NH Staff and

review data and street network segmentation provided by the Town of Merrimack, NH. They

will also review software options and integration with GIS software products.

• Road network segmentation – Selected Vendor shall confirm the quality of the GIS road

network provided by the Town of Merrimack, NH for the approximately 190 centerline miles

to be included in this project. With the Town of Merrimack, NH, vendor shall define the road

network segmentation in the most common way of intersection to intersection.

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 339950Sign Manufacturing

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