Project Information

Bid Title

Proposal for Varonis SaaS Data Security Platform Implemenation and Support Services

Issuing Agency

Navajo Nation

Location

Arizona

Published Date

Nov 21, 2025

Closing Date

Dec 1, 2025

Government Level

State & Local

Status

Closed

Ref. #

BID No. 25-11-3922SB

Original Source

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Bid Documents

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Project Description

• Proposal for Varonis SaaS Data Security Platform Implemenation and Support Services.pdf (560.93 Kb)

Navajo Nation Department of Information Technology
BID No. 25-11-3922SB

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REQUEST FOR PROPOSALS

Varonis SaaS Data Security Platform Implementation and Support Services

RFP #: 25-11-3922SB

PROPOSAL DUE DATE: 3:00 p.m. MDST December 1, 2025

CONTACT PERSON:

Alex Largie, Network Manager

Phone: 928-871-6018 / 6520

Email: alexl@navajo-nsn.gov

DELIVER TO:

Department of Information Technology

P.O. Box 5970

Tribal Hill Drive, Building No. W008-076

Window Rock, AZ 86515

Attn: Alex Largie

SECTION I

A. ISSUING OFFICE: This Request for Proposal (RFP) is issued by the Navajo Nation Department

of Information Technology (NNDIT), Division of General Services, Navajo Nation, P.O. Box 5970,

Window Rock, Arizona. The contact person for this RFP is Alex Largie, Network Manager, NNDIT.

B. PURPOSE: This RFP provides prospective respondents with sufficient information to prepare

and submit proposals for consideration.

C. SCOPE: This RFP contains the instructions governing the proposal to be submitted and the

material to be included therein; mandatory requirements that must be met to be eligible for

consideration; and other requirements to be met by each proposal.

D. PROCUREMENT OF RFP: This procurement shall be conducted in accordance with all

applicable Navajo Nation laws and regulations including the Navajo Business Opportunity Act

https://www.navajoeconomy.org All applicable rules, regulations, and laws shall also be

followed. Prospective Vendors shall familiarize themselves with Navajo Nation Procurement

Rules and Regulations (BFD-192-03) prior to submitting responses to this RFP, and may

download a copy of the regulations from the Office of the Controller website at any time up to

the Deadline for Proposals from the following link: Purchasing Section (nnooc.org)

E. SCHEDULE OF ACTIVITIES:

Advertisement Date: November 17, 2025

Proposal Due Date: December 1, 2025

Inquiry Deadline: November 26, 2025

Evaluation Period: Week of November 8, 2025

F. INQUIRIES: Prospective respondents shall make written questions concerning this RFP to

obtain clarification of requirements through e-mail to Mr. Alex Largie, Network Manager, NNDIT

at alexl@navajo-nsn.gov No inquiries will be accepted after the inquiry deadline listed in section

E.

** Inquiry Deadline: Wednesday, November 26, 2025 at 12:00PM MST **

G. ADDENDUM OR SUPPLEMENT TO THIS REQUEST: In the event that it becomes necessary to

revise any part of this RFP, an addendum will be issued.

H. PROPOSAL SUBMISSION: Proposal must be received on or before 3:00 p.m., December 01,

2025 (MDST). The address is indicated on the cover sheet of the RFP e-mail proposals. Late

proposals will not be accepted. (No exceptions will be made)

I. NUMBER OF COPIES: Five sets of the proposal must be delivered. The proposal should be

clearly marked with the project name- “Varonis SaaS Data Security Platform Implementation

and Support Services BID NO. 25-11-3922SB” and the name and address of the firm submitting

the proposal. Proposals not clearly marked will not be accepted. (No exceptions will be made)

J. REJECTION OF PROPOSALS: NNDIT reserves the right to reject any and all proposals. This RFP

may be canceled at any time and all proposals may be rejected in whole or in part when the

NNDIT Department Director determines it is in the best interest of the Navajo Nation.

K. PROPRIETARY INFORMATION:

Any restriction on the use of data contained within any proposals must be clearly stated in the

proposal itself. Proprietary information submitted in response to this RFP will be handled in

accordance with applicable purchasing procedures. Each and every page of the proprietary

material must be labeled or identified with the word “proprietary”.

L. RESPONSE MATERIAL OWNERSHIP:

All material submitted regarding this RFP shall become the property of The Navajo Nation and

will not be returned to the respondent. Responses received will be retained by NNDIT and may

be reviewed by any person after final selection has been made, subject to paragraph I above.

NNDIT has the right to use any or all system ideas presented in reply to this RFP, subject to

limitations in paragraph I above. Disqualification or non-selection of a respondent or proposal

does not eliminate this right.

M. INCURRING COSTS: NNDIT is not liable for any cost by the respondents prior to issuance of a

contract.

N. ACCEPTANCE TIME: NNDIT intends to make a vendor selection within four (10) working days

after the closing date for receipt of proposals.

O. SUFFICIENT APPROPRIATION: A contract awarded as a result of this RFP is contingent upon

the availability of funds. A contract may be terminated or reduced in scope if sufficient funds do

not exist. Sending a written notice to the Vendor shall effect such termination or reduction in

scope. The NNDIT Department Director decision to terminate or reduce the scope due to

insufficient appropriations shall be accepted as final by the Vendor.

P. JOINT PROPOSALS: Nothing in this RFP shall be construed to prohibit vendors from entering

into a consortium for the purpose of offering a proposal in response to this RFP. Parties to a

consortium will not be permitted independent, individual proposals in response to this RFP

Q. EVALUATION PROCEDURES AND CRITERIA:

1. An evaluation team will judge the proposals received in accordance with the general criteria

used herein. Respondents should be prepared to provide any additional information the team

feels necessary for the fair evaluation of proposals.

2. Failure of a respondent to provide any information requested in the RFP may result in

disqualification of the proposal. All proposals must be endorsed with the signature of a

responsible official having the authority to bind the respondent to the execution of a contract.

3. The sole objective of the review team will be to select the respondent who is most responsive

to the needs of NNDIT. The specifications in this RFP represent the minimum performance

necessary for a response. On the basis of the evaluation criteria established in this RFP, the

review team will select and recommend the respondent who best meets this objective. If there

is only one responsive bid, the NNDIT Department Director may elect to evaluate RFP solely.

4. Each bid must be accompanied by a letter of transmittal. The letter of transmittal must:

1. Provide Statements of Qualifications.

2. Identify the name of the person responding to the RFP.

3. Identify the name, title, and telephone numbers of person authorized to negotiate on

behalf of the organization.

4. Identify the names, and telephone numbers of person to be contacted for

clarification.

5. Navajo Preference, Certificate of Eligibility issued by the Navajo Business Regulatory

Department.

6. Required insurance documents, i.e., Certificate of Liability Insurance

7. Completed and signed W-9 Form

8. Completed and Signed Navajo Nation Certification Regarding Debarment and

Suspension

9. Subcontractors List, if any.

10.Explicitly indicate acceptance of the conditions governing this procurement;

11.Be signed by the person responding to the RFP; and

12.Acknowledge receipt of any and all amendments to the RFP.

5. Evaluation Criteria: The following criteria will be used by an ad-hoc committee in the

selection process for contract award. Vendors and proposals will be evaluated to determine the

best opportunity for NNDIT.

• Priority Vendor Certification – 10 pts

A. Priority One Vendor (10 points)

B. Priority Two Vendor (5 points)

C. Non-Priority Vendor (0 points)

• Letter of Transmittal and Qualifications – 25 pts

• Technical Proposal and Scope Alignment – 30 pts

• Cost Proposal and Value – 20 pts

• Managed Detection and Response Capability (MDDR) – 10 pts

• Data Sovereignty and Knowledge Transfer Plan – 5 pts

Total: 100 pts

R. STANDARD CONTRACT: The Navajo Nation reserves the right to incorporate standard

contract provision into any contract negotiations as a result of a proposal submitted in response

to the RFP.

S. TAX: All appropriate taxes should be included in the cost of services including the Navajo

Sales Tax. All work performed within the territorial jurisdiction of the Navajo Nation is subject to

the Navajo Sales Tax of 6% (24 N.N.C. Section 601 et. seq.).

T. TERM: The term of this contract will be for a period of 3 years from the date of award.

U. SOVEREIGNTY: The Navajo Nation will not relinquish any of its sovereignty rights.

V. COMPLIANCE WITH LAWS AND REGULATIONS: The successful Vendor shall comply with all

Federal, Tribal, State, and Local laws, regulations and Navajo Nation rules and policies pertaining

to work under its charge, and shall, at its expense, procure any permits that may be required.

W. INDEMNIFICATION: To the fullest extent permitted by law, or as otherwise defined in the

Contract, the successful Vendor shall indemnify and hold harmless the Navajo Nation and its

officials, employees and agents from and against all claims, liens or demands that result in

losses, liabilities, defense costs and expenses (including but not limited to attorney’s fees and

costs of litigation) arising out of the term, conditions and performance under the contract. The

Vendor further agrees to indemnify and hold harmless the Navajo Nation, its agents, or

employees, against claims or liability arising from or based upon the violation of any federal,

state, county, city, or other applicable laws, bylaws, ordinances, or regulations by the Vendor, its

agents, associates, or employees.

The indemnification provided above shall obligate the Vendor to defend at its own expense or

to provide for such defense, at the Navajo Nation’s option, of any and all claims of liability and

all suits and actions of every name and description that may be brought against the Navajo

Nation which may result from the operations and activities under any Contract resulting from

this RFP.

The award of this Contract to the Vendor shall obligate the Vendor to comply with the foregoing

indemnity provision.

SECTION II – SCOPE OF WORK

The Navajo Nation Department of Information Technology (NNDIT) seeks a qualified vendor to

implement and support the Varonis SaaS Data Security Platform. This initiative will enhance the

Nation’s cybersecurity posture through automated data discovery, classification, permissions

management, and real-time threat detection.

This implementation will strengthen the Navajo Nation’s data sovereignty and cybersecurity

framework by protecting sensitive, cultural, and operational data assets. All data collected,

stored, or analyzed under this contract shall remain within environments approved by NNDIT

and in compliance with Navajo Nation data sovereignty policies.

The Navajo Nation anticipates deployment of approximately 3,000 cloud-based SaaS

security licenses in support of a fully Microsoft 365 environment. The proposed solution

must provide a SaaS-only configuration with no dependency on on-premises

infrastructure. If connectors are needed for optional sources, the solution must support

lightweight deployment without requiring local hardware.

The proposed solution must include the following minimum capabilities:

• Enterprise-grade Microsoft 365 protection across SharePoint Online, OneDrive,

Teams, Entra ID, Exchange Online, and Copilot.

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 518210Data Processing, Hosting, and Related Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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