Project Information

Bid Title

RFP #26-0116-01 - Water Meter Installtions

Issuing Agency

City of Dublin

Location

Georgia

Published Date

Jan 26, 2026

Closing Date

Feb 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP #26-0116-01 - Water Meter Installtions - Proposals are due on February 18, 2026 @ 2:00PM

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City of Dublin, Georgia

Request for Proposals

for

Water Meter Installations

RFP #:

Issue Date:

Issued By:

Inquiries:

Proposals Due:

Bid Opening:

26-0116-01

January 16, 2026

City of Dublin

Office of Purchasing

702 E. Madison St.

Dublin, GA 31021

David Sawyer, Purchasing Director

City of Dublin

sawyerd@dublinga.org

February 18, 2026, by 2PM

February 18, 2026 @ 2PM

CITY OF DUBLIN, GEORGIA

SECTION 1.

A. PURPOSE

The City of Dublin, Georgia, located 45 miles southeast of Macon, off Interstate 16, is seeking

Competitive Sealed Proposals from qualified organizations to provide WATER METER

INSTALLATIONS. This will be in accordance with the specifications and conditions contained in

the RFP. This RFP has been compiled for the purpose of providing information, requirements,

guidelines, specifications, and other data that can be used by Proposers who wish to submit a

proposal for consideration.

It is the intent to enter into a contract, which would result in the design and installation of WATER

METER INSTALLATIONS for the City of Dublin’s Water Department. The City of Dublin does

not guarantee a minimum value for this contract.

B. SCHEDULE INFORMATION

This RFP has been issued on Friday January 16, 2026. All Firms interested in submitting a proposal

MUST SUBMIT all addendums if applicable with their proposal.

It is the proposer's responsibility to track this bid process. All documents including any addendums will

be posted on the City of Dublin’s website at www.cityofdublin.org, under bid opportunities.

1. Proposals shall be submitted by the RFP Submittal Deadline of February 18, 2026, by 2PM. at

which time all proposals will be opened. Proposals received later than the deadline will not be

considered.

2. All questions regarding this solicitation must be submitted in writing to David Sawyer,

Purchasing Director at sawyerd@dublinga.org. Questions will be answered by issuance of an

addendum and posted on the City website at: www.cityofdublin.org. The last day for questions

is Friday February 11 2026, by 10AM.

3. Contact with other departments or City representatives without permission may render your

proposal void.

4. Prices and quotations included in the proposal shall remain firm for not less than one hundred

twenty (120) calendar days from proposal deadline stated above.

5. The City shall not be liable for any costs associated with the preparation of responses to this

solicitation; therefore, all costs shall be borne by the proposer.

6. It is the intent and purpose of the City that this solicitation promotes competition. It shall be the

Proposer’s responsibility to advise David Sawyer, Purchasing Director, in writing, via email at

sawyerd@dublinga.org, or PO Box 690., Dublin, GA 31040, if any language or requirements,

or any combination thereof, inadvertently restricts or limits this solicitation to a single source.

Such notification shall be submitted in writing and must be received by the Purchasing Director

RFP #26-0116-01 – Water Meter Installations

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at least five calendar (5) days prior to proposal receipt date. A review of such notification shall

be made by the Purchasing Director.

7. Prior to submitting a proposal, each Proposer shall carefully examine the RFP document, study

and thoroughly familiarize himself/herself with the specifications/requirements of the RFP and

the Contract Documents and notify the City of any conflicts, errors, or discrepancies.

8. By submission of a proposal, the Proposer guarantees that all goods and services meet the

requirements of the RFP during the contract period.

9. Failure to submit all the required information may be determined as a non-responsive proposal.

10. Any Proposer may withdraw its proposal prior to the closing time for the receipt of proposals.

Correction or withdrawal of inadvertently erroneous proposals before or after the opening date,

or cancellation of awards or contracts based on such mistakes, may be permitted subject to the

following:

1) Mistakes discovered by the Proposer before proposal opening may be corrected by

modification or withdrawal and resubmission by submitting written notice to the City

Manager’s Office prior to the time set for proposal opening.

2) After proposal opening, no changes in prices or other provisions of proposals, which

are prejudicial to the interest of the City, shall be permitted.

3) Except as otherwise allowed by law, all decisions to permit the correction or withdrawal

of proposals, or to cancel awards, or contracts, after award but prior to performance

shall be supported by a written determination made to the Purchasing Director’s Office.

Title of RFP:

Date of Issue:

Last day to submit questions:

Date of final answers:

Proposal due date:

Copies of proposal required:

Proposal opening date:

Proposal submission location:

Proposal opening location:

Project name:

Firm selection schedule:

FACT SHEET

Water Meter Installations

Friday January 16, 2026

Wednesday February 11, 2026, by 10AM

Friday February 13, 2026

Wednesday February 18, 2026, by 2PM

1 original, 3 copies

Wednesday February 18, 2026, at 2PM

702 E. Madison St., Dublin, GA 31021

Office of the Purchasing Director

702 E. Madison St., Dublin, GA, 31021

Office of the Purchasing Director

Water Meter Installations

March 5, 2026

RFP #26-0116-01 – Water Meter Installations

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C. INSTRUCTIONS FOR PROPOSALS

Written responses to all written inquiries received by 10AM EST on February 11, 2026, will be

posted on the City’s website at www.cityofdublin.org under bid opportunities, Water Meter

Installations, as an addendum.

It is the Proposer’s responsibility to follow this bid process so that they will be aware of all addenda

being posted prior to bid opening. Acknowledgement of all addenda is required.

No City staff or other officials associated with this RFP should be contacted regarding this RFP

other than the City Official named below. Doing so may result in disqualification.

All inquiries regarding this RFP MUST be in writing via email and addressed to:

David Sawyer, Purchasing Director

sawyerd@dublinga.org

An original and three (3) copies of this RFP are to be submitted to:

David Sawyer

Dublin Purchasing Director

702 E. Madison St.

Dublin, Georgia 31021

Proposals MUST be submitted no later than 2PM EST on February 18, 2026. Proposals must be

received in a sealed envelope or container marked “RFP #26-0116-01 – Competitive Sealed Proposals

for “Water Meter Installations”. Place the Project name and opening date on the submitting envelope

or container.

No proposal will be received or accepted after the above specified date and time of the proposal

opening. Proposals submitted after the designated date and time will be deemed invalid and

returned unopened to the proponent.

RFP Format Requirements:

1. All proposals shall be complete and carefully worded and must convey all of the

information requested by the City. If significant errors are found in the proposal, or if the

proposal fails to conform to the essential requirements of the RFP, the City and the City

alone will determine whether the variance is sufficient to warrant rejection of the proposal.

2. Proposals are to be prepared simply and, in a manner, designed to provide the City with a

straightforward presentation of the Proposer’s capability to satisfy the requirements of this

RFP. The Proposer’s proposal must, therefore, follow the RFP format, utilizing the same

section titles, schedules, and paragraphs.

3. The Proposer must clearly mark as "Confidential" each part of its proposal which it believes

contains proprietary information, which could be exempt from disclosure from the Privacy

Act of 1974. The City reserves the right to determine whether this information should be

exempt from disclosure, and the Proposer agrees by submitting its proposal that no claim

RFP #26-0116-01 – Water Meter Installations

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or legal action may be brought against the City or its agents for its determination in this

regard.

4. The Proposer shall make its proposal in the official name of the entity or individual under

which business is conducted (showing an official business address).

5. The Proposer shall include on the proposal the Federal Employer Identification Number

(FEIN) and DUNS number of the entity issuing the proposal (or in the absence of a FEIN

and DUNS number, the Social Security Number of the individual issuing the proposal).

6. The Proposer shall include all applicable requested information and is encouraged to

include any additional information the Proposer wishes to be considered. If the proposal

includes any comments over and above the specific information requested in our RFP, the

Proposer shall include this information as a separate appendix to the proposal.

7. The Proposer shall clearly write in ink or type-write all prices and quotations.

8. A person duly authorized to legally bind the Proposer shall execute all required documents

in ink.

9. Each copy of the proposal should be bound into a single volume where practical.

10. This RFP may result in additional negotiations. To maintain the integrity of the procurement

process, all contacts and discussions shall be directed to the City Manager’s Office.

11. Comments or discussions by City personnel relative to this solicitation shall not be binding

on the City.

12. All supplementary documents and attachments are essential parts of this RFP and

requirements occurring in one are as binding as though occurring in all.

13. Each Proposer shall fully acquaint itself with conditions relating to the scope and

restrictions attending the execution of the work contemplated under this RFP. The failure

or omission of a Proposer to acquaint itself with existing conditions shall in no way relieve

the Proposer of any obligation with respect to this RFP or any agreement reached with the

City.

D. EVALUATION AND AWARD CRITERIA

1. EVALUATION TEAM

An internal Evaluation Team will conduct proposal evaluations.

2. AWARD CRITERIA

The Evaluation Team shall evaluate each of the Proposals using the criteria and applying the

percentages as set forth in the percentages below. The City reserves the right to request Proposers

to appear for an additional presentation followed by a question-and-answer period, in order to

further evaluate qualifications. The additional presentations, if any, will be scored and combined

with prior scoring to determine the successful Proposer. The City is not obligated to accept the

lowest cost proposal. The City may also award to other than the highest ranked proposer if the price

submitted by that proposer is more than the budget available for the project. If made, the award will

go to the Proposer providing the most responsive, responsible proposal that provides the best overall

value and service to the City. As further outlined below, the award, if any, will take into

consideration several factors, including the soundness and flexibility of the proposal, functional

capability, quality of performance, quality of service, the time specified in the proposal for the

performance, ability to provide support, overall cost, and the Proposer’s references. Prior to award,

the City may conduct such further discussions and negotiations as contemplated by and allowed for

under the City’s Procurement Policy Guidelines. The City shall have the authority to reject all bids,

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Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems

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