Project Information

Bid Title

RFP: RCSC R-Training Facility Roof

Issuing Agency

City of Rochester

Location

New York

Published Date

May 30, 2025

Closing Date

Jul 8, 2025

Government Level

State & Local

Status

Closed

Original Source

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Project Description

RFP: RCSC R-Training Facility Roof Replacement

Overview

The City of Rochester, through its Architectural Services Division, is soliciting proposals for architectural engineering services for the Rochester Community Sports Complex R-Training Facility Roof Replacement at 460 Oak Street.

The project includes the replacement of all roofs of the facility. Roof area is approximately 25,400 square feet and includes the low roof, the high roof and the loading dock roof.

The consultant is requested to submit proposals for a full service design and public bid project as indicated in the RFP.

View the RFP

The RFP includes a draft scope of services, proposal requirements, M/WBE participation, and City provisions.

Communications

All communications by parties who have an intent to submit or have submitted a proposal in response to this RFP (“Respondents”), including any questions or requests for clarifications, submission of the proposal, requests for status updates about the proposal selection process and any other inquiries whatsoever concerning this RFP shall be sent, in writing, to the following City contact(s):

Primary contact

Martin E. Pettibone, R.A. martin.pettibone@cityofrochester.gov (585) 428-7352

No contact is permitted with any other City staff member with regard to this RFP during the RFP process unless specifically authorized in writing. Prohibited contact may be grounds for disqualification.

To ensure that all Respondents have a clear understanding of the scope and requirements of this RFP, the City contact(s) will respond to all timely questions submitted via e-mail to respondents who have provided an e-mail address by the question deadline stated in the RFP and post to the City website for this RFP. The City’s failure to timely respond or provide responses to any questions shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.

The City will make every reasonable effort to keep respondents informed about the RFP process. Notifications about timeline date changes, amendments to the RFP and other information about the RFP will be sent by e-mail to Respondents and will be posted on the City’s website for this RFP. The City’s failure to provide such information shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.

Pre-proposal meeting

A pre-proposal meeting for interested consultants will be held at 10:00 a.m. on Thursday June 12, 2025 at the RCSC R-Training Facility (Maguire Bldg.) at 460 Oak Street Rochester, NY 14608. Meet at the front door.

Submission delivery information

Submit five (5) copies and one (1) electronic copy of your proposal by Tuesday July 8, 2025 at 4:00pm.

Martin E. Pettibone, R.A.

City of Rochester/Department of Environmental Services

Bureau of Architecture and Engineering/Architectural Services

414 Andrews Street

Rochester, New York 14604

martin.pettibone@cityofrochester.gov

(585) 428-7352

Timeline

It is anticipated that the design will commence in June 2025. Based on this projection, the schedule is as follows:

Activity	Date/time
RFP Release	May 30, 2025
Site Visit Walkthrough	June 12, 2025 at 10:00 a.m.
Questions/Request for Clarifications Due	June 16, 2025
Proposals Due	July 8, 2025 at 4:00 p.m.
Consultant Selection & Award Notification	July-September 2025
City Council Approval of Agreement with Consultant	September 2025
Agreement Start Date/Notice to Proceed	October 2025

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238160Roofing Contractors

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