Project Information

Bid Title

Mediator Training for Appellate Mediation Program

Issuing Agency

Judical Council of California

Location

California

Published Date

Nov 21, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

Ref. #

No. 3DCA RFP 25/26-02

Original Source

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Project Description

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Request for Proposal

Mediator Training for Appellate Mediation Program

The Third Appellate District (the Court) seeks the services of a person or entity with expertise in training mediators to conduct fundamental appellate mediation training sessions for no more than 24 applicants to the Court’s mediation panel.

Important dates

Issued date

November 21, 2025

Deadline

December 22, 2025
04:30 PM

• Status
  Open
• Topic
  Non-Facilities Contracts - Miscellaneous
• Deadline
  December 22, 2025
  04:30 PM
• ID#
  3DCA RFP 25/26-02

Description

The Court seeks the services of a person or entity with expertise in training mediators to conduct fundamental appellate mediation training sessions for no more than 24 applicants to the Court’s mediation panel. The training must include segments on the appellate process, standards of review, and reversal rates on appeal, as well as role-playing exercises based on hypothetical appeals.

Services are expected to be performed by the provider on May 28, May 29, June 3, June 4, and June 5, 2026. The Court contemplates a training model consisting of a minimum of 32 hours of mediation training. The Court prefers the training to be conducted in full or half-day sessions. Classes should be structured to encourage participation and may include weekends.

Attachments

• 3DCA RFP 25/26-02 Terms and Conditions New
• 3DCA RFP 25/26-02 Attachment 1 New
• 3DCA RFP 25/26-02 Attachment 3 New
• 3DCA RFP 25/26-02 Attachment 4 New
• 3DCA RFP 25/26-02 Attachment 5 New
• 3DCA RFP 25/26-02 Attachment 6 New
• 3DCA RFP 25/26-02 Attachment 7 New
• 3DCA RFP 25/26-02 RFP New

Disclaimer

The Judicial Council, as a public entity, prohibits direct contact with any Council personnel during the solicitation process in order to maintain fairness and equality to all proposers.
Proposers are specifically directed NOT to contact any judicial branch entity personnel or consultants for meetings, conferences, or discussions that are related to the solicitation at any time between release of the solicitation and any award and execution of a contract.
Unauthorized contact with any judicial branch entity personnel or consultants may be cause for rejection of the Proposer’s proposal.

Attachment Preview

SERVICES—SHORT FORM AGREEMENT rev Dec. 2023

ATTACHMENT 2

AGREEMENT NUMBER

[Agreement Number]

1. In this agreement (the “Agreement”), the term “Contractor” refers to [Contractor name], and the term “Court” refers to the

Court of Appeal, Third Appellate District.

2. This Agreement becomes effective as of [Date], (the “Effective Date”) and expires on [Date].

3. The maximum amount that the Court may pay Contractor under this Agreement is [Dollar amount] (the “Maximum

Amount”).

4. This Agreement incorporates and the parties agree to the attached provisions labeled “Services—Short Form Agreement

Terms.” This Agreement represents the parties’ entire understanding regarding its subject matter.

5. Contractor will perform the following services (the “Services”), and deliver the following work product (the “Work

Product”):

Services:

Description of

Services

[Insert description of Services.]

Completion Date

[Insert completion date; start date can be addressed here too if different from Effective Date,

above.]

Acceptance

Criteria

[Insert acceptance criteria.]

Work Product:

Description of

Work Product

Delivery Date

Acceptance

Criteria

[Insert description of Work Product. If there is no Work Product, insert “None.”]

[Insert delivery date. If there is no Work Product, insert “None.”]

[Insert acceptance criteria. If there is no Work Product, insert “None.”]

6. The Court’s project manager is: Rene Ackerman, Settlement Confer4ence Mediation Program Administrator.

7. The JBE will pay Contractor as follows: [Insert payment description.]

JBE’S SIGNATURE

COURT OF APPEAL, THIRD APPELLATE DISTRICT

BY (Authorized Signature)



PRINTED NAME AND TITLE OF PERSON SIGNING

COLETTE M. BRUGGMAN

CLERK/EXECUTIVE FFICER

DATE EXECUTED

[Date]

ADDRESS

914 Capitol Mall, Sacramento, CA 95814

CONTRACTOR’S SIGNATURE

CONTRACTOR’S NAME (if Contractor is not an individual person, state whether

Contractor is a corporation, partnership, etc.)

[Contractor name]

BY (Authorized Signature)



PRINTED NAME AND TITLE OF PERSON SIGNING

[Name and title]

DATE EXECUTED

[Date]

ADDRESS

[Address]

RFP Title: Mediator Training for Appellate Mediation Program

RFP Number: 3DCA RFP 25/26-02

ATTACHMENT 2

SERVICES—SHORT FORM AGREEMENT TERMS

A. PERFORMANCE AND DELIVERY. Contractor will perform the Services and deliver all Work

Product as specified on the coversheet of this Agreement. Time is of the essence in Contractor’s

performance of the Services and delivery of Work Product. The Maximum Amount listed on the

coversheet of this Agreement includes all amounts allowed for expenses, including those related to

shipping, handling, traveling, bonding, licensing, maintaining insurance, and obtaining permits.

B. ACCEPTANCE. All Services and Work Product are subject to written acceptance by the Court. The

Court may reject any Service or Work Product that (i) fails to meet applicable acceptance criteria, (ii) is

not as warranted, or (iii) is performed or delivered late. Payment by the Court does not signify acceptance

of the Services or Work Product.

C. INTELLECTUAL PROPERTY. Contractor irrevocably assigns to the Court all right, title and

interest worldwide in and to the Work Product created under this Agreement, and all applicable intellectual

property rights related to the Work Product created under this Agreement, including copyrights,

trademarks, trade secrets, moral rights, and contract and licensing rights. Contractor grants to the Court a

nonexclusive, transferable, sublicenseable (through multiple tiers), worldwide, perpetual, irrevocable,

fully-paid and royalty-free license to use, reproduce, make derivative works of, perform, display, and

distribute any portion of the Work Product delivered by Contractor but not created under this Agreement.

The Court retains all intellectual property rights in any materials it provides to Contractor (the “Court

Materials”). Contractor will hold the Court Materials in trust and confidence. Contractor will use the

Court Materials solely for performing the Services and creating Work Product created under this

Agreement.

D. INVOICES, PAYMENT AND SETOFF. After the Court has accepted Services and Work Product,

Contractor will send one original of a correct, itemized invoice for the accepted Services and Work

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RFP Title: Mediator Training for Appellate Mediation Program

RFP Number: 3DCA RFP 25/26-02

Product to “Accounts Payable” at the address shown on the signature block of this Agreement. Contractor

will print each invoice on Contractor’s standard printed bill form, and each invoice will include at least

(i) the Agreement number, (ii) a unique invoice number, (iii) Contractor’s name and address, (iv) the

nature of the invoiced charge, (v) the total invoiced amount, and (vi) all other details the Court considers

reasonably necessary to permit the Court to evaluate the Services performed and the Work Product

delivered, including the number of hours worked and the applicable hourly rate. If requested, Contractor

will promptly correct any inaccuracy and resubmit the invoice. If the Court rejects any Services or Work

Product after payment to Contractor, the Court may exercise all contractual and other legal remedies,

including (a) setting off the overpayment against future invoices payable by the Court, (b) setting off the

overpayment against any other amount payable for the benefit of Contractor pursuant to this Agreement

or otherwise, and (c) requiring Contractor to refund the overpayment within thirty (30) days of the Court’s

request. Unless Contractor is a governmental entity, the Court will take no action on invoices submitted

before Contractor has completed the Court’s standard payee data record form, which Contractor may

obtain from the Court. Contractor must include with any request for reimbursement from the Court a

certification that Contractor is not seeking reimbursement for costs incurred to assist, promote, or deter

union organizing. If Contractor incurs costs, or makes expenditures to assist, promote or deter union

organizing, Contractor will maintain records sufficient to show that no reimbursement from the Court was

sought for these costs, and Contractor will provide those records to the Attorney General upon request.

E. WARRANTIES. Contractor will perform all Services using skilled personnel only, in a good and

workmanlike manner, in accordance with industry standards, and in compliance with all applicable laws,

rules, and regulations. Contractor warrants that, upon delivery, all Work Product will (i) be free from

defects in workmanship, material, and manufacture (including, defects that could create a hazard to life

or property), (ii) not infringe any third party’s rights, including intellectual property rights, (iii) be of

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RFP Title: Mediator Training for Appellate Mediation Program

RFP Number: 3DCA RFP 25/26-02

merchantable quality and fit for the purposes intended by the Court, (iv) comply with the requirements

of this Agreement, and (v) be in compliance with all applicable laws, rules, and regulations.

F. CHANGES. Contractor may not alter, add to, or otherwise modify this Agreement. Contractor’s

additional or different terms and conditions are expressly excluded from this Agreement. This Agreement

may be amended, supplemented, or otherwise modified only in writing and signed by the Court’s

authorized representative.

G. AUDIT RIGHTS. Contractor agrees to maintain records relating to performance and billing by

Contractor under this Agreement for a period of four years after final payment. During the time that

Contractor is required to retain these records, Contractor will make them available to the Court, the State

Auditor, or their representatives during normal business hours for inspection and copying.

H. INDEMNITY. CONTRACTOR WILL INDEMNIFY AND HOLD HARMLESS THE COURT,

OTHER CALIFORNIA JUDICIAL BRANCH ENTITIES, AND THEIR OFFICERS, AGENTS, AND

EMPLOYEES FROM AND AGAINST ALL CLAIMS, LOSSES, AND EXPENSES, INCLUDING

ATTORNEYS’ FEES AND COSTS, THAT ARISE OUT OF (I) A DEFECT, WHETHER LATENT OR

PATENT, IN THE WORK PRODUCT, (II) AN ACT OR OMISSION OF CONTRACTOR, ITS

AGENTS, EMPLOYEES, INDEPENDENT CONTRACTORS, OR SUBCONTRACTORS IN THE

PERFORMANCE OF THIS AGREEMENT, AND (III) A BREACH OF A REPRESENTATION,

WARRANTY, OR OTHER PROVISION OF THIS AGREEMENT. THIS INDEMNITY APPLIES

REGARDLESS OF THE THEORY OF LIABILITY ON WHICH A CLAIM IS MADE OR A LOSS

OCCURS. THIS INDEMNITY WILL SURVIVE THE EXPIRATION OR TERMINATION OF THIS

AGREEMENT, ACCEPTANCE OF SERVICES, AND DELIVERY AND ACCEPTANCE OF WORK

PRODUCT. THIS INDEMNITY DOES NOT COVER CLAIMS, LOSSES OR EXPENSES TO THE

EXTENT THEY ARISE OUT OF THE GROSS NEGLIGENCE OF THE COURT.

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RFP Title: Mediator Training for Appellate Mediation Program

RFP Number: 3DCA RFP 25/26-02

I. TERMINATION. The Court may terminate all or part of this Agreement for convenience at any

time by giving notice to Contractor. If the Court terminates this Agreement for convenience, the Court’s

liability will be the reasonable price for the Services rendered prior to termination, not to exceed the

Maximum Amount. If an hourly or other time-based rate for Services is specified on the coversheet of

this Agreement, that rate will be used in determining the reasonable price. Upon receipt of a termination

notice, Contractor will, unless otherwise directed, cease work. Contractor will follow the Court’s

directions as to work in progress and the delivery of completed or partially-completed Work Product.

J. INSURANCE. General Requirements.

By requiring the minimum insurance set forth in this Agreement, the Court shall not be deemed or

construed to have assessed the risks that may be applicable to Contractor under this Agreement.

Contractor shall assess its own risks and if it deems appropriate or prudent, maintain higher limits or

broader coverage.

The insurance obligations under this Agreement shall be: (1) all the insurance coverage and/or limits

carried by or available to the Contractor; or (2) the minimum insurance coverage requirements and/or

limits shown in this Agreement, whichever is greater. Any insurance proceeds in excess of or broader

than the minimum required coverage and/or minimum required limits which are applicable to a given

loss shall be available to the Court in compliance with the insurance requirements set forth in this

Agreement. The Court may, in its sole discretion, accept self-insurance or risk-pool coverage as a

substitute for any of the required insurance policies under this Agreement. No representation is made by

the Court that the minimum insurance requirements of this Agreement are sufficient to cover the

obligations of the Contractor under this Agreement.

Contractor shall obtain and maintain the required insurance for the duration of this Agreement with an

insurance company or companies acceptable to the Court, in its sole discretion, and that are rated “A-

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 611430Professional and Management Development Training

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