Project Information

Bid Title

Professional Assistance for Implementation of Invasive Species Minimization Plan for VWP Project

Issuing Agency

City of Ventura

Location

California

Published Date

Mar 17, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

P-130000872

Original Source

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Project Description

Bid Number:	P-130000872
Bid Title:	Professional Assistance for Implementation of Invasive Species Minimization Plan for VWP Project
Category:	Environmental Services
Status:	Open

Description: Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts Division for Professional Assistance for Implementation of Invasive Species Minimization Plan for VenturaWaterPure Project, in accordance with this Request for Proposal. Closing Time and Date One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to: Thursday, April 16, 2026, at 4:00PM PST Sealed proposals shall be delivered by courier, express mail, or in person to: Purchasing & Contracts Division City of San Buenaventura 501 Poli Street, Room 102 Ventura, CA 93001 Publication Date/Time: 3/17/2026 12:00 AM Closing Date/Time: 4/16/2026 4:00 PM Pre-bid Meeting: 3/26/2026 at 2:00PM Related Documents: P-130000872 ISMP Attachment A and B Attachment C Attachment D VenturaWaterPure_PCAP-MAAMP_Invasive-Species-Minimization-Plan_FINAL_2025

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Request for Proposal No. P-130000872

Tuesday, March 17, 2026

Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts

Division for Professional Assistance for Implementation of Invasive Species Minimization

Plan for VenturaWaterPure Project, in accordance with this Request for Proposal.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the

Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative must be submitted prior to:

Thursday, April 16, 2026, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

RFP No. P-130000872 Professional Assistance for

Implementation of ISMP for VenturaWaterPure Project

TABLE OF CONTENTS

1. Instructions to Bidders

1.1.

RFP Timeline

1.2.

Proposal Submission

1.3.

Mandatory Pre-Bid Meeting

1.4.

Question and Answer Period

1.5.

Elevated Consultant Interviews

1.6.

Proposal Format

1.7.

Insurance Requirements

1.8.

Agreement Prices

1.9.

Contract

1.10.

Subcontracting

1.11.

Communications with City Staff or Elected City Representatives

2. Scope of Services

2.1.

Introduction

2.2.

General Overview

2.3.

Scope of Services

2.4.

Project Tasks

2.5.

Timeline and Duration

2.6.

Cost Proposal

3. Proposals

3.1.

Evaluation of Proposals

3.2.

Proposal Format and Requirements

3.3.

Required upon Successful Award of Bid

3.4.

Special Requirements

3.5.

Proposal Authorization Sheet

ATTACHMENTS

• Attachment A – General Provisions for Standard Form Contracts

• Attachment B – Small Local Business Purchasing Preference Certification

• Attachment C – General Services Agreement

• Attachment D- Ventura Water Pure PCAP-MAAMP Invasive Species Minimization Plan

EXHIBITS

• Exhibit A – General Services Agreement (SCOPE OF SERVICES) Left blank intentionally

• Exhibit B – General Services Agreement (SCHEDULE OF COMPENSATION) Left blank

intentionally

• Exhibit C – General Services Agreement (INSURANCE REQUIREMENTS)

1. INSTRUCTIONS TO BIDDERS

1.1 RFP Timeline

Release of Request for Proposal

Mandatory Pre-Bid Meeting

Questions to be submitted via Email

Addendum to be Issued, if required

Proposal Submission Deadline

RFP No. P-130000872 Professional Assistance for

Implementation of ISMP for VenturaWaterPure Project

Tuesday, March 17, 2026

Thursday, March 26, 2026, at 2:00PM PST

Friday, March 27, 2026, at 2:00PM PST

Monday, March 30, 2026

Thursday, April 16, 2026, at 4:00PM PST

1.2 Mandatory Pre-Bid Meeting

A mandatory pre-bid meeting will be held online via Teams on Thursday, March 26, 2026,

at 2:00PM PST. Attendance of the Pre-Bid Meeting is mandatory to submit a response to the

RFP. Proposals submitted on which the Pre-Bid Meeting has not been attended will be

considered non-responsive and rejected. Please RSVP no later than Thursday, March 26,

2026, at 10:00AM PST to the Purchasing Supervisor, Nicole Supan, at

nsupan@cityofventura.ca.gov to reserve your spot in the meeting.

1.3 Question and Answer Period:

All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole

Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Friday, March 27,

2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected. All questions

will be answered in the form of an addendum.

1.4 Proposal Submission:

To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the

Responder’s responsibility to ensure that its/their proposal arrives on or before the specified

time. Proposers shall provide one (1) hard copy in a SEALED envelope and one (1) PDF

electronic copy sent via email to the Purchasing Supervisor, Nicole Supan at

nsupan@cityofventura.ca.gov, submitted on or before Thursday, April 16, 2026, at 4:00PM

PST. If discrepancies are found between the hard copy and the PDF, the hard copy will provide

the basis for resolving such discrepancies. If no document can be identified as the original,

proposal may be rejected at the discretion of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be

considered in the absence of a hard copy sealed proposal.

Proposals received after the scheduled submittal deadline will be returned. Proposals

postmarked prior to submittal deadline, but received after the deadline, will be returned.

1.5 Elevated Consultant Interviews

The City may elect, at its option, to elevate the most qualified firms to an interview phase.

RFP No. P-130000872 Professional Assistance for

Implementation of ISMP for VenturaWaterPure Project

1.6 Proposal Format:

Proposals must be submitted in the format described in the Proposal Format and

Requirements Section No. 3.2. Proposals must be complete in all respects as required in the

Proposal Format and Requirements Section. Proposals are to be prepared in such a way as

to provide a straightforward, concise description of capabilities to satisfy the requirements of

the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary

or desired. Emphasis should be concentrated on conformance to the RFP instructions,

responsiveness to the RFP requirements, and on completeness and clarity of content. A

proposal may not be considered if it is conditional or incomplete.

1.7 Insurance Requirements:

Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “C” General

Services Agreement.

1.8 Agreement Prices:

At any time during the course of this anticipated contract the City may alter the Scope of Work,

making changes to the assignments and times indicated, and/or adding or deleting

assignments as deemed necessary. The City and firm will negotiate changes to the contract

pricing accordingly.

Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,

if allowed under this Contract, must be requested in writing and accompanied by the required

information to substantiate the request for price adjustment, as set forth in the Contract. No

price adjustment allowable under this Contract will be granted retroactively. The CITY must

also be given the benefit of any decline in prices. If any price increase is granted by the CITY,

the increase shall not be greater than the Consumer Price Index (CPI) of the current year.

1.9 Agreement:

A copy of the City of Ventura’s General Services Agreement, Attachment “C” is included

herein, as it will be the document executed into a final contract between the City and the

awarded Consultant. You do not have to return Attachment “C” with your proposal submission;

the sample General Services Agreement is provided for reference only and does not have to

be returned with the bid.

1.10 Subcontracting:

No Subcontracting any portion of Consultant’s duties under this agreement without prior

written consent of the City.

1.11 Communication with City Staff or Elected City Representatives:

Any communication with City staff or City Elected Representatives, except for the Purchasing

and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could

result in rejection of the proposal.

Copies of the proposal package and subsequent addenda may be obtained at

www.cityofventura.ca.gov/bids.

RFP No. P-130000872 Professional Assistance for

Implementation of ISMP for VenturaWaterPure Project

2. SCOPE OF SERVICES

2.1 Introduction

The City of San Buenaventura (Ventura) is a coastal community located just north of Los Angeles

County and south of Santa Barbara County and is frequently considered one of America’s most

desirable places to live. The City is a full-service municipality, providing police and fire services,

parks and recreation, public works, and community development in addition to water treatment

and distribution, storm water processing, and wastewater management. The City employs nearly

700 employees, boasts a population of 110,000 residents within its 32 square miles which

includes 32 parks and historic sites, and more than 800 acres of open green space. The City

operates under its own charter with the City Council/City Manager form of government

comprised of seven members elected by district for terms of four years. The City Council hires

two of the principal officials of the City, the City Manager and the City Attorney.

The City is seeking proposals from qualified restoration and environmental professionals with

expertise in invasive plant species monitoring and removal within estuarine and riparian

systems. The selected consultant will support implementation of the Invasive Species

Minimization Plan for the Santa Clara River Estuary, with an emphasis on early detection and

rapid-response control of invasive plant species—particularly giant reed (Arundo donax) and

tamarisk (Tamarix spp.). Services will include site-specific work planning, implementation of

approved invasive species minimization techniques, coordination with ongoing monitoring

efforts, and documentation and reporting to inform adaptive management and ensure

compliance with applicable regulatory requirements.

2.2 General Overview

The City provides water and wastewater services through its utility, Ventura Water. Ventura

Water supplies and delivers potable water to its customers through a portfolio of diverse local

surface water and groundwater sources. Ventura Water also operates the Ventura Water

Reclamation Facility (VWRF), which provides tertiary treatment of wastewater to meet non-

potable reuse standards. The VWRF treats a dry-weather daily average of 7.5 million gallons

per day (mgd) of wastewater, with final effluent discharged through wildlife/treatment ponds and

then into the Santa Clara River Estuary (SCRE). Approximately 7% of the treated water is reused

for local irrigation.

To comply with requirements set forth by the Los Angeles Regional Water Quality Control Board

under its NPDES permit (No. CA0053651) and a Consent Decree, the City is currently

implementing the VenturaWaterPure Program (Program), which is part of the City’s Ventura

Water Supply Projects. The Program aims to improve the health of the SCRE by reducing

tertiary-treated discharges from the VWRF in two phases (i.e., Phase 1a and Phase 1b) and

diverting that water for advanced purification to augment the City’s drinking water supply.

a. Phase 1a, which began on January 7, 2026, diverted VRWF effluent flow to an ocean outfall,

reducing the average annual discharge to the SCRE to 1.9 million gallons per day (mgd)

under closed-berm conditions, representing approximately a 60% reduction from 2016

Commodity Codes

• NAICS 115310Support Activities for Forestry
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541620Environmental Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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