Project Information

Bid Title

PQ AIRPORT ARCHITECTURAL AND ENGINEERING SERVICES

Issuing Agency

City of Lynchburg

Location

Virginia

Published Date

Apr 7, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-032

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-032
Bid Title:	PQ AIRPORT ARCHITECTURAL AND ENGINEERING SERVICES
Category:	Request for Proposals
Status:	Open

Description: You can now submit your IFB or RFP response online. Simply click the button below, fill out the form, and attach your documents. Submit Online Publication Date/Time: 4/7/2026 2:25 PM Closing Date/Time: 4/30/2026 4:00 PM Contact Person: william.ruberry@lynchburgva.gov Related Documents: 2026-032 PQ AIRPORT ARCHITECTURAL AND ENGINEERING SERVICES

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REQUEST FOR PROPOSAL TITLE PAGE

Include This Page as the First Page in Your Proposal Response

Proposal Title: Pre-Qualification for Airport Architectural, Engineering, and Related Services

This is the City of Lynchburg's (City) Request for Proposals (RFP) No. 2026-032, issued April 7, 2026. Direct

inquires for information should be directed to: Will Ruberry, Phone: 434-455-3943 or e-mail at

william.ruberry@lynchburgva.gov. All requests for clarification of or questions regarding this RFP must be made in

writing and be received by 4:00 PM on April 22, 2026. All responses to this solicitation shall be in strict

accordance with the requirements set forth in this RFP document and the ensuing contract documents.

Sealed proposals will be publicly accepted prior to 4:00 PM on April 30, 2026; however only the names of firms

responding will be available for announcement. Proposals received after the stated due date and time shall not be

considered. Submit proposals electronically through the City’s Bid Postings website as noted below. Acknowledge all

addenda so issued in the space provided below. Any alteration or changes to this Request for Proposals will be made

only by written addendum issued by the City’s Procurement Division and all Offerors are responsible for obtaining

issued addenda from the City’s Procurement website: https://www.lynchburgva.gov/Bids.aspx.

Acknowledge receipt of addenda here: No. ____ Date: _______ No. ____ Date: _______ No. ____ Date: __ __

Information the Offeror deems proprietary is included in the proposal response in sections(s): ______________

See Paragraph B. on page 2 for guidelines on submitting proprietary information.

In compliance with this RFP and all the conditions imposed therein, the undersigned offers and agrees to furnish

the services in accordance with the attached proposal or as mutually agreed by subsequent negotiations. By my

signature below, I certify that I am authorized to bind the Offeror in any and all negotiations and/or contractual

matters relating to this Request for Proposal. Sign in ink and type or print requested information.

Full Legal Name of Offeror:

Fed ID OR SOC. SEC. NO.:

Address:

Signature:

Date:

Phone: ( )

Email:

Typed or Printed Name, Title

City Contract Specialist’s Signature:

Page 1 of 15

I.

SUBMISSION OF PROPOSALS

A. To submit a proposal, access the Submit Online button as part of the RFP description on the City’s Bid

Postings webpage: https://www.lynchburgva.gov/Bids.aspx. All proposals submitted should be

uploaded as a single PDF file and must be submitted by the deadline. Late proposals will not be

considered. Proposals will be stored in a secure folder until after the deadline has passed then

accessed by Procurement staff.

B. Submission of Proprietary Information

Trade secrets or proprietary information submitted by an Offeror in connection with this procurement

transaction shall not be subject to public disclosure under the Virginia Freedom of Information Act;

however, the Offeror must invoke the protection of this section prior to or upon submission of the data

or the materials, and must identify the data or other materials to be protected and state the reason

why protection is necessary. (Section 2.2-4342 F. of the Code of Virginia). Offerors shall submit, in a

separate section of the proposal, any information considered proprietary and any copyrighted material

and clearly identify the information as proprietary and/or copyrighted information. Offerors may not

declare their entire proposal proprietary nor may they declare proposed pricing to be proprietary.

References may be made within the body of the proposal to proprietary information; however, all

information contained within the body of the proposal not in the separate section labeled

proprietary shall be considered Public Information.

C. Proposals having any erasures or corrections must be initialed by the Offeror in ink.

D. The City reserves the right to accept or reject any or all proposals, to waive informalities, and to

reissue any request for proposals and to award contracts to multiple Offerors. Any contract resulting

from this Request for Proposal shall not be exclusive to the successful firm. The City reserves the

right to contract with firms not party to the resultant contract for similar work if it determines this to be

in their best interest.

E. By submitting a proposal, the Offeror agrees that the proposal will not be withdrawn for a period of 90

days following the due date for proposal responses.

F. By submitting a proposal, the Offeror certifies that it has not combined, conspired or agreed to

intentionally rig, alter or otherwise manipulate, or to cause to be rigged, altered or otherwise

manipulated its proposal for the purpose of allocating purchases or sales to or among persons, raising

or otherwise fixing the prices of the goods or services, or excluding other persons from dealing with

the City.

G. By submitting a proposal, the Offeror certifies that its proposal is made without collusion or fraud and

that it has not offered or received any kickbacks or inducements from any other Offeror, supplier,

manufacturer or subcontracting firm in connection with its proposal; and that it has not conferred on

any public employee having official responsibility for this procurement transaction any payment, loan,

subscription, advance, deposit of money, services or anything of more than nominal value, present or

promised.

H. Nothing herein is intended to exclude any responsible Offeror or in any way restrain or restrict

competition. All responsible Offerors are encouraged to submit proposals.

I. It is the policy of the City of Lynchburg to maximize participation by minority and women owned

business enterprises in all aspects of City contracting opportunities. The City does not discriminate

against faith-based organizations.

J. The City will not be responsible for any expense incurred by any Offeror in preparing and submitting a

proposal. All proposals submitted will become the property of the City.

K. By submitting a proposal, the Offeror is certifying that Offeror is not currently debarred by the City, or in

Page 2 of 15

a procurement involving federal funds, by the Federal Government. A copy of the City debarment

procedure in accordance with Section 18.1-10 of the City’s Procurement Ordinance is available online.

II.

BACKGROUND INFORMATION

A. Purpose

The City of Lynchburg is soliciting written Proposals from qualified consulting firms (Consultant)

to perform professional architectural, engineering, planning, electrical/mechanical and related

services on an as-needed basis for airport projects at Lynchburg Regional Airport (LYH).

The intention of this process is to identify qualified firms to provide various professional services

to plan, design and support various airside, terminal, landside, general aviation facilities,

environmental, utilities and FAR Part 139 airfield projects at Lynchburg Regional Airport.

B. Background

Lynchburg Regional Airport (LYH) is a primary, non-hub airport with a 251,000 population

service area comprised of the City of Lynchburg and the four surrounding counties located in

central Virginia. The airport offers two runways, with a primary runway (4-22) of 7,100 feet in

length and a secondary runway of 3,387 feet. The secondary runway only serves general

aviation aircraft.

Lynchburg Regional Airport is currently classified as an Aircraft Rescue and Firefighting "Index A"

airport by the Federal Aviation Administration and is certified under Federal Aviation Regulation

(FAR) Part 139.

The airport is served by the regional affiliates of two major airlines, American Airlines and

United Airlines. American Airlines currently offers five to six daily departures to Charlotte with

dedicated regional jet aircraft service. United Airlines offers two daily departures to Chicago and

Washington DC with regional jet service as of March 2026. The airport offers approximately 400

daily departure seats and 2025 airline passenger traffic totaled 138,592.

Lynchburg Regional Airport also provides one full-service Fixed Base Operator (FBO). The FBO

provides services to the Liberty University School of Aeronautics flight program, aircraft

maintenance, aircraft sales, charter services as well as providing other traditional FBO services.

LYH averages a total of 95,000 aircraft operations. General Aviation accounts for 88,000 of

those operations, while Commercial service operations are 5,000 and Military operations are at

1,100.

The airport’s current master plan update was formally approved by the FAA in October 2010.

The airport’s most recent Airport Capital Improvement Plan (ACIP) calls for several airside

projects to rehabilitate taxiways, air carrier ramp, and air carrier terminal exit lane renovations.

Additionally, several landside and terminal projects will also be incorporated in the current

planning period.

III. QUALIFICATION OF CONSULTANTS

All prospective Consultants shall have qualified personnel and subcontractors to furnish all necessary

professional, technical, planning services and industry expertise as may be required to plan, program,

design and perform the necessary professional services related to airport architecture, engineering,

electrical, mechanical, structural and related services as described in the section entitled V. SCOPE OF

Page 3 of 15

WORK. It is the intent of the City of Lynchburg to enter into individual contracts and issue task/purchase

orders to any one of the short-listed consulting firms (with the exception of AIP-funded projects)

depending upon each firm’s level of qualifications and expertise in the desired area.

It is the intention of the Lynchburg Regional Airport to select the most qualified Consultants submitting

the best and most advantageous proposals. Each Consultant submitting a proposal will be evaluated in

accordance with the evaluation criteria set forth in section VIII. CRITERIA FOR PROPOSAL EVALUATION.

After receipt of proposals, the City will review and evaluate the responses in accordance with established

criteria, and then select one, two or more firms whose professional qualifications and proposed services

are deemed most meritorious. A panel of representatives of the City may conduct informal interviews

with offerors so selected to allow prospective offerors to elaborate on their qualifications, or clarify

questions in regard to their submittal.

IV. GENERAL TYPES OF AIRPORT SERVICES DESIRED

A. Architectural

B. Civil Engineering

C. Electrical Engineering

D. Mechanical Engineering

E. Structural Engineering

F. Surveying

G. Airport Planning

H. Environmental Services

I. Geotechnical Services

J. Various other airport services and combination of services as required

V. SCOPE OF WORK

The Airport has identified two (2) categories of work to award to the selected Offeror(s); Category I will be for all

federally-funded projects; and Category II will include projects utilizing local and/or state funding. For federally-

funded projects, the Airport may award the sub-categories separately to two different Offerors, or both sub-

categories may be awarded to just one Offeror. However, no one AIP sub-category may be awarded to more

than one Offeror. For local and state funded projects (Category II), the Airport may select one or multiple

qualified Offerors. As appropriate and/or required, the consulting services anticipated during the period for both

categories will include the following projects:

I. Federal (AIP) Funded Projects

a. Airside and Landside Pavement/Marking/Lighting Construction, Repair and Rehabilitation

The selected Offeror shall provide airside and landside engineering services for planning,

preliminary design, design, environmental, grant administration, bidding and construction

administration phases for projects funded by the Federal Aviation Administration, through AIP,

the Virginia Department of Aviation and/or the Airport. Airside projects include, but are not

limited to, runways, taxiways, air carrier apron, GA aprons and service roads. Landside projects

include, but are not limited to, passenger terminal entrance road, airport maintained roads,

sidewalks, parking lots and other AIP eligible infrastructure projects. Services include projects

related to pavement, markings and lighting work on both airside and landside, as well as all

administrative, infrastructure and utility work associated with the projects.

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b. Airport Facility Construction, Repair and Renovation

The selected Offeror shall provide airport facility engineering and architectural services for the

construction, repair and/or renovation of airport facilities. Services shall include planning,

preliminary design, final design, environmental, grant administration, bidding and construction

administration phases for projects funded by the Federal Aviation Administration, through AIP,

the Virginia Department of Aviation and/or the Airport. Airport facilities include, but are not

limited to, the passenger terminal building, the Aircraft Rescue and Fire Fighting (ARFF) facility,

maintenance facilities and hangars, as well as all administrative, infrastructure and utility work

associated with the projects.

II. Local and State Funded Projects (Non-AIP)

a. Project specific A/E services

1. Preliminary Design Services

2. Final Design Phase Services

3. Bidding Phase Services

4. Construction Administration Phase Services

b. General services related to the design, modification, refurbishment, remodeling, etc. of

terminals, buildings, hangars, utilities and related systems

1. HVAC

2. Electrical

3. Security equipment

4. CCTV

5. ADA compliance

6. Fire alarm

7. Fuel storage tanks, oil/water separators, etc.

8. Water lines, sanitary sewer lines, detention basin, etc.

9. Flight information display (FIDS)

10. Other related airport facility components and systems as required

c. Planning and environmental services

1. Aircraft noise studies, plans and/or contours

2. Environmental forms, studies and analyses

3. Development of SWPP, SPCCs, wetlands delineation/studies, and related environmental

compliance documents/plans

4. Assistance, drawings and services related to airfield design standards, marking, signs, lighting,

NAVAIDs, etc.

5. Airport Layout Plan (ALP) revisions and project additions/changes

6. Energy audit services

7. Coordination of land appraisals, land acquisitions or sales, avigation easements, airport

zoning, airport noise projections, etc.

8. Other planning and environmental services as required

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Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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