Project Information

Bid Title

Spoils Hauling Services

Issuing Agency

City of Wheaton

Location

Illinois

Published Date

Jan 7, 2026

Closing Date

Jan 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-04

Original Source

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Bid Documents

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Project Description

Bid Number:	26-04
Bid Title:	Spoils Hauling Services
Category:	City of Wheaton Bids - Contracted Services
Status:	Open

Description: The City of Wheaton is soliciting competitive bids from qualified vendors to provide on-call hauling services of dirt and/or spoils. Publication Date/Time: 1/7/2026 11:00 AM Closing Date/Time: 1/26/2026 11:00 AM Related Documents: 26-04 Spoils Hauling Services

Attachment Preview

Issue Date:

Last Date for Questions:

NOTICE TO BIDDERS

INVITATION TO BID #26-04

SPOILS HAULING SERVICES

January 7, 2026

No later than January 20, 2026, at 11:00 am (CST)

Due Date:

No later than January 26, 2026, at 11:00 am (CST)

Bid Opening:

Prevailing Wages:

January 26, 2026, at 11:00 am (CST) at Wheaton City Hall located

at 303 W. Wesley Street, Wheaton IL 60187 in the Conley Meeting

Room (lower level).

Prevailing Wage Act (820 ILCS 130/1-12)

☒DOES APPLY

☐DOES NOT APPLY

Bid Bond:

☐REQUIRED

☒NOT REQUIRED

To be considered responsive, the following documents shall be included with your submittal:

 Sample Certificate of Insurance

 Cost Proposal Form (Exhibit D)

 Notice of Deviations Form (Exhibit E)

 Listing of Subcontractors, Consultants, and Agents Form (Exhibit F)

 References Form (Exhibit G)

 Vendor Certification Form (Exhibit H)

 Vendor Information Reporting Form (Exhibit I)

 W-9 Form

The successful Vendor will be required to submit the following additional documents:

• Certificate of Insurance with signed endorsements

• Signed Agreement

Page 1 of 1

Notice to Bidders

EXHIBIT A

INVITATION TO BID #26-04

SPOILS HAULING SERVICES

INTRODUCTION

The City of Wheaton is soliciting competitive bids from qualified vendors to provide on-call

hauling services of dirt and/or spoils.

TERM OF AGREEMENT

The agreement will be effective for a one (1) year term. The City, at its option, may extend this

Agreement (the “Option”) for two (2) additional one-year terms if the Contractor agrees to honor

the prices, and all terms, conditions, and specifications of this Agreement.

SCOPE OF SERVICES

The Contractor is required to provide all personnel and appropriate equipment to pick up dirt

and/or spoils from City of Wheaton Public Works yard located at 821 W. Liberty Dr., Wheaton,

Illinois, 60187 and transport to Bluff City Materials located at 1245 Gifford Road, Elgin, Illinois

60120. Hauling will be on an as needed basis and pick up shall be within 48 hours of truck orders.

DUE DATE FOR WRITTEN QUESTIONS

All questions, either administrative or technical, shall be submitted via email to Tony Sperkowski

at asperkowski@wheaton.il.us no later than January 20, 2026, at 11:00 am (CST).

ADDENDA

All questions, clarifications or revisions regarding this bid will be issued via a written addendum

and published on the City’s website and on DemandStar. Each Vendor shall acknowledge receipt

of any addenda on the Cost Proposal form. Each Vendor, by acknowledging receipt of any

addenda, is responsible for the content of the addenda and any changes to the bid. Failure to

acknowledge issued addenda may cause the bid submittal to be rejected.

PREVAILING WAGE ACT

Prevailing Wage Act (820 ILCS 130/1-12) ☒DOES APPLY ☐DOES NOT APPLY

BID SUBMITTAL

Submittals shall be received no later than January 26, 2026, at 11:00 am (CST). Late submissions

will not be accepted.

Submit a hard copy bid to:

City of Wheaton

303 W. Wesley Street - 1st Floor Finance Counter

Wheaton, IL 60187

Attn: Tony Sperkowski, Procurement Officer

All hard copy bids shall be submitted in a sealed package marked with the following information:

• Bid Name & Number

Page 1 of 2

Scope of Services

EXHIBIT A

INVITATION TO BID #26-04

SPOILS HAULING SERVICES

• Bid Closing Date

• Bid Closing Time

• Vendor Name and address

It is the sole responsibility of the Vendor to ensure that their bid is delivered by the stated bid

opening date/time. The City is not responsible for misdirected bid packages.

CONFIDENTIAL INFORMATION

Vendors claiming any portion of their bid as proprietary or confidential must specifically identify

what documents or portions of documents they consider confidential. Failure to do so may result

in information becoming public record.

COSTS INCURRED IN RESPONDING

All costs incurred by the Vendor for bid preparation and participation in this competitive

procurement will be the sole responsibility of the Vendor. The City will not reimburse any

Vendors for such costs.

CITY’S SERVICES AGREEMENT (EXHIBIT B)

The attached ‘Draft’ General Contracted Services Agreement is the City’s standard agreement

which specifically outlines the contractual liabilities and shall be used for this project. In

submitting a bid, the Vendor agrees to enter into an agreement with the City of Wheaton utilizing

the City’s General Contracted Services Agreement.

INSURANCE

Insurance is required as listed in this bid package. Reference Exhibit C-Insurance Requirements.

Provide a current Certificate of Insurance with bid.

INVOICES

All invoices shall reflect the following applicable information: Agreement number, name of the

Project, name of the Contractor, and the services/deliverables with the price depicted in the

same format as the offer.

Page 2 of 2

Scope of Services

EXHIBIT A

ITB #26-04 SPOILS HAULING SERVICES

GENERAL INSTRUCTIONS REGARDING THE SOLICITATION OF

CONSTRUCTION AND CONTRACTED SERVICES

Solicitations are open to all business firms actively engaged in providing the materials, equipment,

and services specified and inferred. Active engagement will be verified via references. These General

Instructions Regarding the Solicitation of Construction and Contracted Services apply to all

solicitations for contracted services by the City of Wheaton and shall be incorporated as part of the

written and signed Agreement with the successful Bidder along with any addenda items which are

issued, unless otherwise specified.

For solicitations involving the IDOT “Standard Specifications for Road and Bridge Construction”:

Section 102 of the IDOT “Standard Specifications for Road and Bridge Construction,” (the “Standard

Specifications”), Adopted January 1, 2022, pertaining to the advertisement, bidding, award, and

contract execution shall not apply to this solicitation and contract. Where these General Instructions

Regarding the Solicitation of Contracted Services (the “Solicitation Instructions”) are inconsistent

with any provision of the IDOT Bureau of Local Roads and Streets Special Provision for Bidding

Requirements and Conditions for Contract Proposals, these Solicitation Instructions shall control.

A. DEFINITIONS:

The following words and phrases, when used in these General Instructions Regarding Solicitations of

Construction and Contracted Services document shall have the meanings as specified herein.

A-1) Agreement: The written contract between the City and the Bidder covering the work or services

to be performed, which includes all other documents that are attached to the Agreement or

incorporated by reference and made a part thereof. It shall be understood that the words

“Contract” and “Agreement” are synonymous in these documents.

A-2) Proposal or Bid: The complete and properly signed bid to do the work or services for the sum

stipulated therein, submitted in accordance with the bidding or proposal documents. It shall be

understood that the words “bid”, and “proposal” are synonymous in these instructions and in

the Invitation to Bid documents.

A-3) Bidder/Proposer: The person, firm, or corporation submitting a bid or proposal.

A-4) City: The City of Wheaton, Illinois, an Illinois Municipal Corporation.

A-5) Offer: A signed Proposal or Bid that is timely delivered to the City.

A-6) Solicitation: The City’s request for an offer from a Bidder for the provision of work, services

and/or goods. It shall be understood that the words “solicitation” and “invitation to bid” are

synonymous in these instructions and in the Invitation to Bid documents.

B. SOLICITATION PROCESS:

The City intends to award a contract to a Bidder who has the experience and equipment to

successfully complete the project or provide the service solicited. The Bidder shall be responsible for

performing all work or services as outlined in the specifications contained within the Invitation to Bid

and shall provide and furnish all labor, materials, equipment and supplies, vehicles, and

transportation services required to perform and complete the required work or service in strict

accordance with the Invitation to Bid documents. The Proposer desiring to furnish a Proposal or Bid

Page 1 of 17

General Instructions Regarding the Solicitation of Construction and Contracted Services

Revised January 2026

EXHIBIT A

ITB #26-04 SPOILS HAULING SERVICES

GENERAL INSTRUCTIONS REGARDING THE SOLICITATION OF

CONSTRUCTION AND CONTRACTED SERVICES

for such work or services shall submit a sealed Bid in accordance with these General Instructions

Regarding the Solicitations of Construction and Contracted Services and all accompanying

documents.

B-1) Documents:

a) The City of Wheaton’s website is the official source for all documents related to this

T

solicitation. The City is not responsible for documents distributed by any other source. The

City will not transmit solicitation documents to prospective Bidders by way of a facsimile

machine.

b) It is the responsibility of the Bidder to seek clarification of any requirement that may not be

clear. This includes a review of all solicitation documents.

c) Questions concerning this request shall be submitted via e-mail to the attention of the

Procurement Officer by the last date for questions as reflected on the Notice to Bidders

document. A written response in the form of an addendum will be posted on the City’s

website for all Proposers to download. It is the responsibility of the Proposer to review all

addendums.

d) Any interpretation, correction or change of the solicitation documents will be made by

published Addendum on the City’s website. Interpretations, correction, and changes to the

solicitation documents made in any other manner will not be binding.

e) Bidders shall acknowledge the receipt of any addendum.

B-2) The Cone of Silence:

a) The Cone of Silence is designed to protect the integrity of the procurement process by

shielding it from undue influences.

b) During the period beginning with the issuance of the solicitation document through the

execution of the award document, Bidders are prohibited from all communications

regarding this solicitation with City staff, City consultants, City legal counsel, City agents, or

elected officials.

c) Any attempt by a Bidder to influence a member or members of the aforementioned may

be grounds to disqualify the Bidder from participation in this solicitation.

B-3) Exceptions to the Cone of Silence:

Exceptions to the Cone of Silence include:

a) Written communications directed to the Procurement Officer.

b) All communications occurring at pre-bid meetings.

c) Oral presentations during finalist interviews, negotiation proceedings, or site visits.

d) Oral presentations before publicly noticed committee meetings.

e) Contractors already on contract with the City to perform services for the City are allowed

discussions necessary for the completion of an existing contract.

f) Procurement of goods or services for emergency situations.

B-4) Investigation:

a) The Bidder shall carefully examine all forms included in the solicitation package.

Page 2 of 17

General Instructions Regarding the Solicitation of Construction and Contracted Services

Revised January 2026

Commodity Codes

• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local

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