Project Information

Bid Title

ITB 6897 Walk-in Freezer Replacement

Issuing Agency

City of Johnson City

Location

Tennessee

Published Date

Apr 9, 2026

Closing Date

Apr 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Submittals due by April 27, 2026 at 11am ET.

Site visit required before bid submission.


Attached Document :


ITB 6897 -Walk-in freezer replacement project SHHS.pdf

Attachment Preview

INVITATION TO BID

CITY OF JOHNSON CITY, TENNESSEE

WWW.JOHNSONCITYTN.ORG/PURCHASING

PURCHASING DEPARTMENT

423/975-2711

Bid Name / Number

Due Day / Date / Time

Bid Location / Mail Address

Bid Contact / Telephone

Bid Issue Date

Project location

FOB

Payment Terms

Anticipated Award Date:

Walk-in Freezer Replacement / #6897

Monday / April 27, 2026 /11:00 AM (at which time it will be opened publicly)

Johnson City Purchasing Department, Debbie Dillon-Director,

209 Water Street, Johnson City, TN 37601

Hannah Upchurch; UpchurchH@jcschools.org; purchasing@johnsoncitytn.org

April 9, 2026

Science Hill High Schoool,1509 John Exum Pkwy, Johnson City TN 37604

Destination, freight prepaid and allowed - Johnson City, TN

Net 30

May 11th .

Bidder is responsible for completing the remaining portion of this bid document

LUMP

SUM

DESCRIPTION

Provide all labor, materials and equipment to remove existing walk-in freezer

and install new including re-use of existing (2) refrigeration systems as per $_______________

the attached price sheet, specifications & diagram.

COMPLETED CONTRACTORS ENVELOPE FORM MUST BE

ATTACHED TO OUTERMOST ENVELOPE.

Project must be completed by July 15, 2026. Specify: ___________________

NOTE: MANDATORY ON-SITE VISIT PRIOR TO BID SUBMISSION.

CALL FOR AN APPOINTMENT. 423-434-5228.

Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.

Join Zoom Meeting: ITB# 6897 - Walk-in Freezer Replacement Project virtual bid opening; Meeting ID: 828

2810 5070 ; Passcode: 495214.

If you do not have access to a webcam, or you have no audio with your system, you may call this number to

join: (646) 518-9805. Any issues accessing the zoom web meeting please call 423.975.2711 for direct

assistance.

Bidder’s Reminder: ● Bid to be signed by authorized company representative; ● Verify prices, extensions and total as correct

By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation

General Terms & Conditions and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other

Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)

contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,

each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,

under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. § 12-12-106 & T.C.A. § 12-4-119.

SUBMITTAL INSTRUCTIONS:

Place signed bid response in a sealed

envelope plainly identified on the outside with

vendor name and bid name and number.

Vendor responsible for delivery to Johnson

City Purchasing Dept., Debbie Dillon- Director,

209 Water Street, Johnson City, TN 37601 on or

before the bid opening date and time.

Firm Name____________________________________________

By________________________________________________

PRINTED & SIGNED

Address______________________________________________

________________________________________________

Telephone_____________________________________________

E-Mail________________________________________________

THIS SHEET MUST BE SIGNED AND RETURNED WITH BID TO BE VALID

ITB# 6897 – WALK-IN FREEZER REPLACEMENT PROJECT

BIDDERS INSTRUCTIONS

1. INSURANCE

The attached Insurance Checklist (which includes a section for the Insurance agent to

fill-out) and General Contract Form shall be completed and returned with the bid

package. Successful vendor shall provide certificate of insurance, as specified, prior to

contract release by Purchasing.

2. DRUG FREE WORKPLACE

All bidders must execute the enclosed Drug Free Workplace Affidavit to verify

compliance with TCA 50-9-113 and return same with bid response. Failure to comply

with this requirement will declare that bid non-responsive.

SECTION I – PURPOSE OF THE DRUG & ALCOHOL TESTING PROGRAM

The City of Johnson City recognizes its responsibility to provide safe and efficient

operations for our employees, our citizens and the general public. Our commitment

to provide safe and efficient operations is shown by the implementation of programs

and procedures which ensure compliance with appropriate safety measures, as well

as the letter and intent of all applicable laws and regulations. There is sufficient

evidence to conclude that the use of illegal drug/alcohol; drug/alcohol dependence

and drug/alcohol abuse seriously impairs an employee’s performance and general

physical and mental health. The illegal possession and use of drugs, alcohol and/or

narcotics by employees of the City is a crime in this jurisdiction and is clearly

unacceptable. Therefore, the City of Johnson City has adopted this written policy to

ensure an employee’s fitness for duty as a condition of employment; to ensure the

drug tests and alcohol tests are conducted on safety-sensitive positions in the

categories of: pre-employment, random testing, suspicion testing, and return-to-duty

testing.

To comply with TCA Title 50 Chapter 9 Part 1, all bidders and/or those proposing to

do service with the City must have a testing program of the same or better than the

requirements of the City of Johnson City.

3. STATE CONTRACTORS LICENSE

Bidder must be a licensed contractor in the State of Tennessee, as required by the

Contractor's Licensing Act of 1994, State of Tennessee. The attached “Contractors

Envelope Form” must be completed and attached to the outermost bid submittal

envelope. A copy of Bidder’s State Contractor’s License shall be included with

bid package.

4. ADDENDA

In the event it becomes necessary to revise any part of this bid, addenda will be issued

to all known interested parties and posted on the City’s website. It’s the bidder’s

responsibility to check prior to submitting. Any verbal communications are not be

binding.

5.

REQUIREMENTS FOR BIDS, REQUEST FOR PROPOSALS AND CONTRACTS

This Proposal, and any response to it, includes the City’s “Requirements for Bids,

Requests for Proposals, and Contracts, etc.” and the “Sealed Solicitation General

Terms and Conditions” attached hereto and set forth herein as if verbatim.

6.

LICENSES, FEES AND PERMITS

The Contractor is responsible for furnishing the proper licenses, fees, and permits

required by law to do business in the City of Johnson City in completion of the

requirements stated herein. All work shall be done in accordance with the latest

building codes, state and federal laws relative to this project.

7.

CRIMINAL HISTORY AFFIDAVIT

All bidders must execute the attached Criminal History Affidavit. Contractor shall

comply with Tennessee Code Annotated Section 49-5-413, which requires all

contractors to conduct a criminal history records check conducted by the Tennessee

Bureau of Investigation and the Federal Bureau of Investigation on each employee

prior to permitting the employee to have contact with students or enter school grounds

when students are present.

8.

JOBSITE VISIT

Contractor responsible for accurate measurements and fit. Jobsite visit required prior

to bidding. Contact Hannah Upchurch to make an appointment for inspection.

ITB# 6897 – WALK-IN FREEZER REPLACEMENT PROJECT FOR SCIENCE HILL HIGH

SCHOOL

SPECIFICATIONS

All equipment shall be in strict compliance with standards of all local, state, and federal regulations

including the National Sanitation Foundation, and in full compliance with Public Health Regulations of

State of Tennessee. Each unit shallhave a e "seal of approval" label from the National Sanitation

Foundation. Other standards that apply including but not limited to ANSI; NFPA, ASME and AGA, as

applicable.

All equipment bid is to be based on the attached custom build diagram with no substitutions.

Remove and properly dispose of existing walk-in freezer

Install new custom built walk-in Freezer per diagram.

19' 0" x 23' 0" x 7' 6" High

Insulation: 4" DURATHANE, all‐urethane foamed‐in‐place (Class 1)

Exterior: Stucco Aluminum

Interior Walls: Stucco Aluminum

Interior Ceilings: White Stucco Aluminum

Interior Floors: 1/8" Aluminum Treadplate

Freezer with Floor

(1) 48" x 76" Flush Mounted Entrance Door(s), with hardware, Pilot

light & switch

assembly, vapor proof light & dial thermometer. NSF LISTED

(1) Interior Ramp

(1) Door(s) with (3) Hinges per door

(1) Weather tight light switch

(1) 36"H 1/8" Aluminum Treadplate kickplates int & ext

(1) Concealed locking bar(s)

(1) Backup frame heater wire(s)

(1) Vinyl strip curtain(s)

(1) Sloped weather roof with vinyl weather cap

(1) Pressure relief vent(s)

(6) 48" LED light fixture(s) w/ bulbs

Aluminum coved base on exposed exterior

Ceiling & floor Splice

Interior beam & post support

Trim: (1) Row of vinyl bumper rails on exposed exterior

Re-use existing refrigeration systems (2)

Includes all electrical connections, run all drains, start-up, making necessary adjustments and finish ready

for use.

IMPORTANT!

Thermo-Kool Standard Floor: Thermo-Kool’s standard floor panels

can handle 600 lbs. of stationary load. NO ROLLING TRAFFIC.

Proper cleaning practices must be followed to ensure durability and

warranty compliance, including avoiding water exposure or wet mopping.

These drawings represent our understanding of the

requirements of your order. We submit them to you for

the purpose of securing complete approval of sizes,

finishes, framing, insulation, dimensions, specifications, and

interpretations. The return of these drawings to us

with instructions to proceed, or subsequent instructions

to that effect, shall constitute complete approval.

Approved by

Date

4.00"

TRIM

WARNING

DO NOT EXPOSE CARTONED OR

STACKED PANELS TO MOISTURE

OR HIGH HUMIDITY CONDITIONS

DURING STORAGE. STAINING OR

OXIDIZING OF METAL SKINS MAY

OCCUR.

NOTICE

THIS ORDER CANNOT BE PLACED INTO PRO-

DUCTION UNTIL WE RECEIVE FINAL APPROVED

DRAWING AND SPECIFICATIONS. THE DATE OF

RECEIPT CAN AFFECT YOUR PROMISED DELI-

VERY DATE.

THIS THERMO-KOOL WALK-IN WILL BE MANUFACTURED

TO UL & NSF REQUIREMENTS. THERMO-KOOL ACCEPTS

NO LIABILITY FOR LOCAL CODE REQUIREMENTS OF

WHICH THERMO-KOOL HAS NOT BEEN MADE AWARE IN

WRITING PRIOR TO FABRICATION.

ACROVYN GUARD

CONTINUOUS ALUM.

EXTRUSION

FASTENERS 16" O.C.

MAX.

EXTRUDED

ALUMINUM/VINYL

BUMPER RAIL

VERIFY

VINYL BUMPER RAILS

BACKUP

WALK-IN WALL

FIN. FLOOR

R

WALK-IN PANEL

Thermo-Kool/Mid-South Industries, Inc.

R-14781

ASSIFI

C

US

R

BUILDING UNITS

1F68

USA

SURFACE BURNING CHARACTERISTICS

MATERIAL DETAILS

FLAME

SMOKE

SPREAD DEVELOPED

ALUMINUM PANELS, PAINTED OR UNPAINTED, 5" OR LESS

15

300-400

GALVANIZED OR STAINLESS STEEL PANELS, PAINTED OR UNPAINTED,

5" OR LESS

20 450-OVER 500

CORE MATERIAL, 6" THICK

20

250

PULL DOWN RATE TO 45° F IS UNRESTRICTED.

AFTER 45 ° F, PULL DOWN RATE SHOULD BE

RESTRICTED TO 10° F PER/ 24 HOUR PERIOD.

"THERMO-KOOL WALK-IN COOLERS AND FREEZERS

COMPLY WITH 2021 INTERNATIONAL ENERGY

CONSERVATION CODE (IECC), SECTION C403.11"

NOT APPROVED

QUOTATION SUBMITTAL

REVISED

* VERIFY HEIGHT AND LOCATION OF BUMPER RAILS.

WEATHERCAP FLASHES DOWN 6"

SILICONE (BY OTHERS)

TRIM ATTACHMENT

(BY THERMO-KOOL)

WEATHERCAP FASCIA BAR W/ COVER

Thermo-Kool Standard Floor: Thermo-Kool’s standard floor panels can handle 600 lbs. of stationary load. NO

ROLLING TRAFFIC. Proper cleaning practices must be followed to ensure durability and warranty

compliance, including avoiding water exposure or wet mopping.

WALK-IN DOOR

ADJUSTABLE SWEEP

GASKET

HEAVY GA. THRESHOLD

ANTI SWEAT HEATER

LOW DENSITY URETHANE

HIGH DENSITY URETHANE

OUTSIDE

WALL

6" ALUMINUM COVED BASE

ON EXPOSED EXTERIOR

4" CONCRETE SUB SLAB

INT. RAMP

WATERTIGHT SEAL FORMED

BY ASPHALT PAPER OR

6 MIL POLYETHYLENE

SHEETS. JOINTS SEALED.

(BY OTHERS)

SECTION

THRU DOOR

SECTION THRU

OUTSIDE WALL

FASCIA BAR W/ COVER

19'-0" [228.00"]

18'-4" [220.00"]

EXPOSED

POST

LED LIGHT FIXTURE

LED LIGHT FIXTURE

4.00"

1" FLANGE

(TYP)

THESE TWO ENDS

OVERLAP FOR

ADJUSTMENT

SLOTS FOR 3/8" BOLTS THAT

ATTACH COLUMN TO THE BEAM

ISOMETRIC VIEW

LED LIGHT FIXTURE

EXPOSED

POST

INTERIOR

BEAM

FREEZER

W/FLOOR

LED LIGHT FIXTURE

LED LIGHT FIXTURE

EXPOSED

POST

VINYL BUMPER

RAILS

10'-8" [128.00"]

LED LIGHT FIXTURE

#1832 PR VENT

LED LIGHT

DIAL THERM

4'-0" [48.00"]

TRIM

4'-4" [52.00"]

Exterior Metal Skin

Insulated Prefab

Panel

# 8 X 3/4" S/S

ADJUSTABLE THRAUTSSSHHAEPAEDDSMS

BEAM COVER

6061-T6 ALUMINUM STRUCTURAL

WIDE FLANGE BEAM 6" X 4" X .190

3/4" PLYWOOD BACKUP

3/4" PLYWOOD BACKUP

SHIM IF REQUIRED

3/8 Washer

3/8 X 2" LAG BOLT 23" O.C.

BEAM COVER

FLANGE

1/2" BRASS RIVET NUT THREADED

FOR A 3/8" BOLT, RIVET NUT

EMBEDDED IN BEAM

3/8" X 1 1/2" MACHINE BOLT

W/ WASHER (4-PER POST)

3" SCHEDULE 40

6061-T6 ALUMINUM PIPE

(3 1/2" DIA.)

3/8 X 2" LAG BOLT

(4-PER POST)

Q47248-25

OVERALL DIMENSIONS

FINISH-Exterior

WIDTH 19'-0"

DEPTH 23'-0"

HEIGHT 7'-6"

Interior (walls and ceiling)

54

26 Ga. Stucco Embossed Galv. Steel

.040 Stucco Aluminum

20 Ga. Type 304 #3 Finish Stainless Steel

White Stucco Aluminum

White Smooth Aluminum

WALLS

CEILING

26 Ga. Stucco Embossed Galv. Steel

.040 Stucco Aluminum

20 Ga. Type 304 #3 Finish Stainless Steel

White Stucco Aluminum

White Smooth Aluminum

White Stucco Galv.

White Stucco Galv.

White Smooth Galv.

FINISH-Interior Floor

White Smooth Galv.

Built-in by others. (Breaker strip must be under all wall panels including partitions)

4" x 2" Vinyl U-Channel Screeds

14 Ga. Bright Galvanized Steel

Wall Anchors

4 1/4" Foam Screeds

16 Ga. Stainless Steel.

SEE DETAIL BELOW

Smooth Aluminum

1/8" Treadplate Aluminum Foamed-In-Place

THERMO-KOOL WALK-IN FLOOR PANELS ARE DESIGNED TO WITHSTAND UNIFORMLY DISTRIBUTED STATIONARY

LOADS OF 600 LBS. PER SQUARE FOOT. THERMO-KOOL'S WARRANTY DOES NOT COVER DAMAGE DUE TO PALLET

JACKS, MOBILE CARTS, MOBILE SHELVING, FORK LIFTS, OR ANY OTHER FORM OF ROLLING TRAFFIC. A CONC.

WEARING FLOOR MUST BE INSTALLED ON TOP OF THE WALK-IN FLOOR PANELS FOR THIS APPLICATION.

SECTION FASTENERS-Thermo-Kool cam type Insta-Lok

INSULATION-4" thickness "Foamed-in-place" urethane-DURATHANE CONSTRUCTION CLASS I

OUTDOOR INSTALLATION

Vinyl weather roof W/ Facia Bar & Cover

Sloped Foam

__5_2_9__SQ. FT. OF 4-MIL POLYETHYLENE (BETWEEN SLOPED FOAM & VINYL WEATHERCAP)

INDOOR INSTALLATION

ELECTRICAL-All wiring contained within the door sections is 115/60/1Ø. Connections to this and all other lights

and refrigeration supplied by others.

UNEXPOSED CONDUIT - Wiring stubs out top of panels 8"

EXPOSED CONDUIT - Wiring terminates in a field service box at top of panels

ENTRANCE DOOR-Flush infitting type with poly vinyl magnetic gasket and vinyl sweep gasket on bottom edge.

Heater cables are built in around door opening to prevent frost accumulation and sweating. Ext. has a

thermometer, indicating light and toggle switch. Interior has LED light. Hinges are cam action type.

* Door finishes will be the same as adjacent panels unless specified otherwise under Door Accessories.

DOOR SIZE & QTY

HARDWARE

(1) 48" x 74"

( ) 30" x 76"

( ) 36" x 78"

1238-C LATCH, (2) 1346 PERFORMER ADJUSTABLE HINGES, DOOR CLOSER

1238-C LATCH, (3) 1346 PERFORMER ADJUSTABLE HINGES, DOOR CLOSER

SWING

RH

LH

DOOR ACCESSORIES

( ) 14" x 14" Peep Window(s)W/ HEATED FRAME & GLASS

( ) 14" x 24" Peep Window(s)W/ HEATED FRAME & GLASS

(1) WEATHERTIGHT LIGHT SWITCH (SEE ELEVATION)

1/8" ALUMINUM TREADPLATE INT/EXT KICKPLATES 36" HIGH

(1) CONCEALED LOCKING BAR(S)

(1) BACKUP FRAME HEATER WIRE(S) (INSTALLED BUT NOT OPERATIONAL)

(1) VINYL STRIP CURTAIN TO FIT THE ABOVE DOOR SIZE

NOTE: 74" IS MAX DOOR HEIGHT FOR THIS WALK-IN.

MISCELLANEOUS EQUIPMENT

( ) Lights (NOT MOUNTED) 1 AMP EACH

(1) Interior Floor Ramp

Exterior Floor Ramp

# 1825 LE Heated Pressure Relief Vent .5 AMPS EACH

# 1830 Heated Pressure Relief Vent .5 AMPS EACH

(1) # 1832-4 Heated Pressure Relief Vent .5 AMPS EACH

Trim & Enclosures (see detail)

FLAT VINYL WEATHER CAP

(6) 48" LED LIGHT FIXTURE(S) W/ BULBS (.4 AMPS)

6" HIGH ALUMINUM COVED BASE ON EXPOSED EXTERIOR

CEILING & FLOOR SPLICE

INTERIOR BEAM AND POST SUPPORT (SEE DETAILS)

(2) 3" x 3" x 7'-6" TRIM PIECE(S)

(1) ROW OF VINYL BUMPER RAILS ON 19'-0" EXPOSED SIDE (SHIPPED LOOSE)

REFRIGERATION-

Aircooled

Watercooled

By Others

VINYL WEATHERCAP

WALK-IN CEILING

VINYL WEATHERCAP

WALK-IN CEILING

* SEAL INTERIOR & EXTERIOR OF

ALL CONDUIT PENETRATIONS TO

PREVENT CONDENSATION.

1346 SPRING

LOADED HINGE

DOOR CLOSER

19'-0" [228.00"]

#1832 PR VENT

DIAL THERM

HAZARD PLACARD

WEATHER TIGHT LIGHT SWITCH

1238-C LATCH

CONCEALED LOCKING BAR

VINYL BUMPER

RAILS

TREADPLATE

KICKPLATE

6" HIGH ALUMINUM

COVED BASE

FRONT ELEVATION

DOOR SECTION 2.5 AMPS

NOTE: IF REFRIGERATION IS NOT SUPPLIED WITH

WALK-IN, BASED ON AN AMBIENT OF 100 DEGREES F,

FOR NSF APPLICATIONS AT STANDARD HOLDING

TEMPERATURES FOR A FREEZER THE BTU RATING SHALL

BE 21250 .

ITEM # 1

DATE

3-25-2026

REV. BY

EKY

CONTROL KIT-The following controls

indicated with a mark are included.

Condensing unit indoor

Condensing unit outdoor

Side Mounted Self Contained

Top Mounted Self Contained

Quick Connect

Remote

Top Mounted

Expansion valve

Dryer

Sight glass

Temperature control

Pump down solenoid valve

Prewired, Preassembled Remote

Freezer Time Clock

Pressure control

Suction line vibration eliminator

Winter control

Crankcase heater

Condensing unit cover

Coil Mounting Kit

R

NOTES: Aircooled condensing units should be placed in a well ventilated area with a minimum of

1000 CFM's per/H.P.

Evaporator drain connections by others.

NOTE: THERMO-KOOL recommends a 1" min. clearance between walk-in & building walls.

REVISIONS DESCRIPTION

REMOVED SLOPE FOAM AND ADDED FLAT WEATHER ROOF

NOTE: THIS DRAWING, AND ALL DRAWINGS OR

SPECIFICATIONS SUBMITTED BY THERMO-KOOL,

AND REPRODUCTIONS THEREOF IN WHOLE OR IN

PART SHALL REMAIN THE LEGAL PROPERTY OF

MID-SOUTH INDUSTRIES, INC., SUBJECT TO RECALL

AT ANY TIME AND SHALL NOT BE USED FOR

INSTALLATIONS OR PRODUCTION BY OTHERS EXCEPT

BY OUR SPECIAL PERMISSION IN WRITING.

Walk-in panels manufactured under

Patent # 5,424,118.

Thermo-Kool®

Mid-South Industries, Inc.

Laurel Mississippi 39441

FAX 601/649-0558

P.O. Box 989

Phone 601/649-4600

SUBJECT

WALK-IN REFRIGERATION

FOR

SCIENCE HILL HIGH SCHOOL

JOHNSON CITY, TN

DR. BY

EKY

DATE

3-25-2026

CH. BY

/

SCALE

3/8"=1'-0"

DWG. NO.

Q47248-25

SHEET NO.

1 OF 1

Commodity Codes

• NAICS 333415Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

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