Project Information

Bid Title

Day Center

Issuing Agency

City of Bangor

Location

Maine

Published Date

Jun 2, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-63

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	P26-63
Bid Title:	Day Center
Category:	Other
Status:	Open

Description: The City of Bangor Health Department (“City”) is requesting proposals from qualified vendors to provide a low barrier day space. The City is allocating funding to address the issue of homelessness, housing instability, and challenges of being newly housed during the day time. This application notice invites applications for funding of a Day Center. This funding can be used to support current programming, expand beyond existing services and/or establish a new day center. Publication Date/Time: 6/2/2026 12:00 AM Publication Information: Public Closing Date/Time: 7/1/2026 2:00 PM Submittal Information: email:bids@bangormaine.gov: mail: 73 Harlow St. Bangor ME 04401 Bid Opening Information: Public Addendum Date/Time: 6/19/2026 Related Documents: P26-63 Day Center RFP

Attachment Preview

Request for Proposals (RFP)

Day Center for People Experiencing Housing Insecurity

Proposal No. P26-63

Issue Date: June 2, 2026

Purchasing Department

73 Harlow Street

Bangor, ME 04401

207-992-4282

I. Introduction

The City of Bangor Health Department (“City”) is requesting proposals from qualified vendors to

provide a low barrier day space. The City is allocating funding to address the issue of homelessness,

housing instability, and challenges of being newly housed during the day time. This application notice

invites applications for funding of a Day Center. This funding can be used to support current

programming, expand beyond existing services and/or establish a new day center.

II. General Information

Available at the following web address: www.bangormaine.gov/proposals on the City’s website. By

submitting a response to this solicitation, the Proposer accepts the responsibility for downloading,

reading, and bidding by the terms and conditions set forth in the City’s “General Information for

Vendors.”

In your proposal, please specify whether you currently have, or are in the process of developing, a

domestic violence policy. If you do not have such a policy, let us know if you would like to receive a

copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, submit the proposal Bid Form (page 10) and all materials requested in Section XI.

Scope of Practice/Qualifications electronically or in an envelope via submission methods listed

below. The envelope or subject line must be clearly marked as "Proposal No. P26-63: Day Center."

Submissions must be received by 2:00 P.M. on Wednesday, July 1, 2026.

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov; or

B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or

P26-53

Page 1 of 11

Day Center

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME 04401

(items must be received by the deadline); or

D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow Street,

Bangor, ME 04401 (proposal must be received by the deadlines).

All submissions should reference “Proposal No. 26-93: Day Center”. Proposals will be publicly

opened at the time stated above in the Paul Bunyan Room (first floor by the side elevator), 73 Harlow

Street, Bangor, Maine.

A tabulation of all the proposals received will be posted on the City's website as soon as possible

after the opening date. Visit www.bangormaine.gov/bids for results. The "Show

Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 P.M., Friday,

June 12, 2026.

The City will provide a response by 4:30 P.M. on Friday, June 19, 2026. This response will be in the

form of an addendum, accessible on the City's website. Notifications will be sent to those who have

signed up to receive notifications at www.bangormaine.gov/bids through NotifyME. Notifications

will be sent when new addenda are released.

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to be received

by the Purchasing Department before the submittal deadline. Any proposal, portion of a proposal,

or requested proposal revision received at the City Purchasing Department after the time and date

specified will be returned to the Proposer unopened or, if by electronic submission, deleted without

being opened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the date of opening.

All proposals shall be subject to acceptance by the City during this period.

To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in writing.

All costs associated with the withdrawal (i.e., mailing fees) will be borne by the Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects in proposals, or

accept a higher-cost proposal if it is deemed to be in the best interest of the City. The City also

reserves the right to request clarification of any details from the successful Proposer. The evaluation

of proposals and determination of the award will be at the discretion of the City, and its judgment

shall be final and without right of recourse by any Proposer.

P26-53

Page 2 of 11

Day Center

VIII. Information for Proposers

A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price. Upon

request, a tax exemption certificate for the City of Bangor shall be furnished to the successful

Proposer.

B. Bid Form and Requirements: The Bid Form (page 10), all materials requested in Section XI.

Scope of Practice and Qualifications and all materials requested in XVI. Proposal Submission

Requirements must be completed and returned with the proposal to be considered

responsive.

C. Required Insurance: Proposers are required to maintain the following insurance policies

throughout the life of the project and name the City of Bangor as an additional insured where

applicable and may be required to provide proof:

1. Worker’s Compensation Insurance

2. Employer’s Liability Insurance

3. Comprehensive Automobile Liability

4. Commercial & General Liability

5. Professional Liability (Errors &

Omissions)

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

$1,000,000 combined, single limit per

accident

$1,000,000 combined single limit

$2,000,000 aggregate

$1,000,000 combined single limit

$2,000,000 aggregate

IX. Background

Bangor Public Health and Community Services (BPHCS) is a department of the City of Bangor,

employing 52 full, part-time, and per-diem employees. BPHCS supports the health of the

community through the maternal and child health services, General Assistance, Shelter Plus Care

Housing, homeless outreach, housing navigation, Woman, Infant, and Children Nutrition Program

(WIC), immunizations, infectious disease and travel health, nutrition education, and prevention

programs addressing substance use disorder, tobacco, and childhood obesity.

The goal of the Day Center is to provide a safe, low barrier, sanitary, secure, and welcoming place for

individuals experiencing homelessness, housing instability, and newly housed to receive information,

connect to services, and be supported by staff and peers. It is a location where people can congregate

during operational days/times. The Day Center must offer one meal a day, snacks, phones charging, Wi-Fi,

and access to health care and social services. The Day Center will be open at least Monday – Friday from 9

a.m. to 5 p.m., but optimally Sunday – Saturday from 9 a.m. to 5 p.m.

P26-53

Page 3 of 11

Day Center

X. Principal Contact

The vendor’s primary point of contact for this proposal shall be Ken Kinnear, Purchasing

Coordinator. This individual will coordinate the RFP process and serve as the point of contact for all

communications and inquiries. Please submit all inquiries to bids@bangormaine.gov.

XI. Scope of Services and Qualifications

The RFP is open to nonprofit organizations with experience providing health, mental health, and

social services support that support people experiencing housing instability, substance use

disorder, and mental health challenges. The organization must be owners of the building proposed

for the Day Center or have a rental agreement that aligns with the time period of the Day Center.

The plan could include transportation services, such as providing bus passes or partnering with

another organization that can transport clients. The site must work with Bangor Code Enforcement

to ensure code standards and requirements are met.

Other Provider Qualifications

-

Experience providing shelter and/or services to individuals/families experiencing

homelessness.

-

Familiarity with the homeless response system and housing providers/resources.

-

Proven history of fiscal and reporting integrity. The City may require financial

statements or other documentation to evidence fiscal integrity, financial health, and

organization sustainability.

-

No uncompleted deliverables and/or reporting past contract deadline with City of

Bangor.

-

Preferences to spaces and organizations that could operationalize and manage a

warming shelter in the same space as the Day Center.

This RFP seeks to fund the Day Center services that will serve adults (ages 18 and over)

experiencing homelessness, housing instability, newly housed, and/or anyone seeking to be

connected to housing, social services, and other relevant resources.

The selected provider(s) must have the ability and competency to provide the following minimum

service components.

• Program management and operation

• Site and facility maintenance

• Day center activity development and coordination

• Offer one meal a day, snacks, phones charging, free internet access

• Health and support services coordination –offer space for case management, mobile

services, housing navigation, employment, and other health and social service supports

• Outreach and promotion of the program to the target population

• Welcoming, safe, sanitary and inclusive program

• Bathrooms with ability to quickly recognize and respond to overdoses

P26-53

Page 4 of 11

Day Center

• Data Collection and reporting

XII. Time Requirements

The following schedule outlines the anticipated timeline for this RFP process. The City reserves the

right to modify these dates as necessary.

A. Release of RFP: June 2, 2026

B. Deadline for submission of questions: June 5, 2026 4:30PM EST

C. Responses to questions issued by the City: June 8, 2026 4:30PM EST

D. Proposal submission deadline: June 16, 2026 4:30PM EST

E. Proposal review and evaluation period (to include interviews and presentations as needed):

June 17, 2026 through June 19, 2026

F. Proposals discussed at subsequent City Council Workshop or related Committee meeting.

XIII. Assistance to be Provided to the Vendor and RFP Preparation

The City will make reasonable efforts to provide information and assistance necessary for vendors

to prepare responsive proposals. Such assistance may include:

• Responding to written questions submitted by the stated deadline

• Providing clarification or additional information through formal addenda to the RFP

• Coordinating and scheduling vendor demonstrations as part of evaluation process.

• Providing general information regarding current workflows, program structure, and service

lines

All communication regarding this RFP must be directed to the designated point of contact.

Information shared in response to vendor inquiries will be available to all prospective vendors

accessible on the City’s website, as appropriate, to ensure a fair and transparent process.

Vendors are responsible for all costs incurred in the preparation and submission of proposals,

including any costs associated with demonstrations or presentations.

The City does not guarantee the availability of detailed technical documentation, data samples, or

on-site access during the proposal period. Vendors are expected to base their proposals on the

information provided in this RFP and any formal addenda issued.

XVI. Proposal Submission Requirements

Proposals must include:

A. General Information:

The vendor must include one (1) original, two (2) copies, and one (1) electronic copy), of the

following:

P26-53

Page 5 of 11

Day Center

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.