Project Information

Bid Title

On-call real estate appraisal services for SNCO road, bridge, and sewer projects.

Issuing Agency

Shawnee County

Location

Kansas

Published Date

May 4, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

021-26

Original Source

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Bid Documents

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Project Description

Request	Department	Description	Due Date
021-26	Public Works	On-call real estate appraisal services for SNCO road, bridge, and sewer projects.	5/29/2026 2:00 PM

Attachment Preview

SHAWNEE COUNTY

REQUEST FOR

QUALIFICATIONS (RFQ)

Quotation Number: 021-26

Date Issued:

05-04-2026

Closing Date:

05-29-2026, 2:00pm

Vendor Name: ______________________________

Address: ___________________________________

Phone Number:______________________________

THIS IS NOT AN ORDER

1. In communications, always refer to the above quotation number.

2. All prices and conditions must be shown. Additions or conditions not shown on this bid will not be

allowed.

3. Shawnee County reserve the right to accept or reject any part of, or all of, any bid or proposal.

4. All prices quoted are to be less Federal Excise Tax and Kansas Sales Tax.

5. Price quoted shall remain firm for ninety (90) days after bid closing date.

*SHAWNEE COUNTY HAS A NEW ELECTRONIC BID SYSTEM*

All vendors are required to create an online portal account (www.snco.us/purchasing) in order to receive

or submit bid requests.

ITEM AND DESCRIPTION

Shawnee County Board of County Commissioners has authorized the issuance of a “Request for

Qualifications” from qualified firms interested in providing Real Estate Appraisal Services for Shawnee

County Road, Bridge and Sewer Projects on and ON-CALL basis. On-Call Appraisal Services beginning

January 1, 2027 and extend through December 31, 2029. Thereafter, by mutual agreement of both parties,

three additional single-years (for a maximum of six years total) could extend the contract out to December

31, 2032.

SCOPE OF PROPOSED WORK

1. Perform all work necessary to appraise the interests to all tracts, parcels, and property required for the projects

in accordance with Kansas Department of Transportation, Bureau of Right-of-Way Appraisal Manual, accepted

practices for appraisal of real estate for right-of-way and/or easement acquisition, Federal and State laws, and

any additional written or verbal instructions given by the County.

2. Furnish appraisal reports within 30 calendar days after date of assignment on notice to proceed. Extensions of

this deadline may be granted only upon the submission of a written request to the Public Works

Director/County Engineer by the Appraiser.

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3. Comply with the following provisions in regard to appraisal work:

• Prepare and submit an original data book for each project. The data book shall include but not be limited

to a description of the area, community information, highest and best use information, confirmed and noted

comparable sales with photographs, damages and benefits, cost to cure items and sources; and adjustment

to comparables. All forms used in the data book shall be approved by the Kansas Department of

Transportation.

• Personally inspect each subject tract and offer the owner or the owner’s representative the opportunity to be

present at the inspection and to discuss the project and its influences.

• Prepare and submit two copies of the specified appraisal report estimating the value for each tract

appraised. Appraisal reports shall include but not be limited to: inspection detail; a description of the

project requirements and influences; cost to cure narrative and benefit/damage comments; highest and best

use; explanation of adjustments; plats and photographs; title work (provided by the County); certificate of

appraiser; and, limiting conditions form. Additional information and forms may be required according to

the Kansas Department of Transportation, Bureau of Right-of-Way Appraisal Manual in accordance with

the type of appraisal form utilized. All forms used in the appraisal reports shall be approved by the Kansas

Department of Transportation.

4. Keep and maintain individual tract files, including appraisal reports and all related correspondence in

connection with and incidental to the services performed, and to make said files available at any time for

inspection by the County. All such information shall become the property of the County and shall be delivered

immediately to the County on a continuous basis as tracts are appraised. All information regarding the

appraisals on the project shall be kept confidential.

5. Complete all appraisal work and submit all required documentation by the following due dates.

• Appraisal Data Book & All Appraisals Due: 30 days from date authorized to proceed.

• Completed Appraisal Reports: no later than 30 days after the date of last inspection.

6. Immediately make necessary corrections and furnish additional information or documentation required if

appraisal services and related documents are deficient in any respect and are not to the satisfaction of the

County upon notification from the County. No additional payment will be paid to the Appraiser for correcting

these deficiencies.

7. Be available for pretrial conferences and to appear in court as an expert witness at the request of the County, or

upon court order, to verify their appraisals.

8. Have no direct or indirect, present or contemplated, or future interest in such properties or in anyway benefit

from the appraisal or acquisition of the properties to be appraised.

9. Not duplicate any fees to be received under any other employment agreement or contractual agreement

currently held with the County.

10. Warrant that they have not employed or retained any company, firm or person, other than a bona fide employee

solely for them, to solicit or secure an agreement, and that they have not paid or agreed to pay any company,

firm or person, other than a bona fide employee working solely for the contracted appraiser or appraisal firm,

any fee commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting

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from the award or making of an agreement. Agree that breach or violation of this warranty is grounds to cancel

any agreement without liability.

CONTENT OF QUALIFICATIONS SUBMITTAL

Transmittal Letter. The transmittal letter is to serve only as the document covering the firms proposed

qualifications. This letter should provide the name, title, address and telephone number of the firms’ official contact

person. This individual or his appointed representative shall have the authority to bind the firm and be available to

be contacted by telephone or attend interviews if deemed necessary by the selection committee.

Ability of the firm to provide acquisition services. The firm’s qualification statement shall include a brief

description of similar services completed.

References. The firm shall include the names, addresses and telephone numbers of cities where similar services

have been provided.

Key Personnel and Organization. Personnel assigned to provide acquisition services shall be identified and their

qualifications provided. A resume indicating key relevant experience and knowledge of each person named must

be attached to the qualification statement.

Submittal and Selection Process. The Shawnee County Selection Committee will review all qualification

statements received and make a determination as to the best-qualified firm for each project.

BID RESPONSE

Document Information: The bid portal will only allow one PDF document uploaded for a response. It

is your responsibility to make sure the uploaded file is the correct, complete and contains all required

information and signatures. The document file name should only contain spaces and letters or numbers,

please do not use special characters or dashes. The file can be changed until the bid close time.

Closing Date: Bids will be received until 2:00 p.m. CDT on the scheduled closing date. The online bid

portal will not accept any new bids after this time.

Signature of Bids: Each bid must show in the space provided the complete business or mailing address

of the bidder and must be signed by him/her with his/her usual signature.

Withdrawal of Bids: Bids already submitted may be withdrawn on the Electronic Bid System or upon

proper identification of bidder and provided request is received prior to time of closing. Negligence on

the part of the bidder in preparing the bid confers no right for the withdrawal after the time set for closing

of bids.

Submitting Multiple Bids: The online bid portal will only allow one file to be uploaded per bid, per

company. If you are submitting multiple bids, please complete the Multiple Bids Cover Page and attach

as the first page of your bid upload. The document can be found under Purchasing in the bid portal.

Register Your Company: If a mandatory pre bid meeting is listed, you must be registered in our bid

portal for us to record you as an attendee. If you are not marked as attended, the system will not allow

you to upload a bid response. To receive automatic updates on RFP subscribe to the bid types. If a RFP

has a mandatory pre bid meeting it will be clearly marked on the RFP and in the bid portal.

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Please Submit Your Bids Early: In case you have problems getting your bid to upload and need

assistance, we suggest you submit before 1:30 pm. Please contact us at once if you have issues

uploading. Our system will not allow any bids to be uploaded after 2:00 pm. If your pricing changes,

you can replace your bid in the system any time before the 2:00 closing.

Bid Openings: All bids submitted before the specified bid closing time shall be opened and properly

recorded on the bid tabulation sheet. Subsequent to the bid opening, all bids shall be thoroughly

evaluated and a determination made as to their compliance with applicable specifications. The

appropriate County department head shall make this determination. Upon completion of the above

determination, an analysis of all bids submitted shall be prepared and formally presented to the Board of

County Commissioners for acceptance and approval of the lowest and/or best bid. The Board of County

Commissioners reserves the right to accept or reject any and/or all bids and to waive any irregularities or

informalities therein.

Notice to Successful Bidders: The successful bidder will be notified by email or telephone as soon as

possible after bids have been opened, tabulated, and analyzed.

Notice to Unsuccessful Bidders: Unsuccessful bidders will not be notified.

Submission of Questions: All questions must be submitted through the bid portal. Respondents are

encouraged to review all RFP documents prior to submitting questions. By submitting questions the

bidder acknowledges that they have reviewed the RFP in full and make reasonable efforts to locate

answer prior to submitting the question to the portal. The County reserves the right not to respond to

questions that are duplicate, irrelevant, or demonstrate that the respondent has not reviewed the RFP in

full.

Disclosure of Proposal Content and Proprietary Information: All proposals become the property of

the Shawnee County. The Open Records Act (K.S.A. 45-215 et seq) of the State of Kansas requires

public information be placed in the public domain at the conclusion of the selection process, and be

available for examination by all interested parties. No proposals shall be disclosed until after a contract

award has been issued. Shawnee County reserves the right to destroy all proposals if the RFP is

withdrawn, a contract award is withdrawn, or in accordance with Kansas law. The online bid portal will

not accept late proposals.

How to include Proprietary Information in your proposal: Trade secrets or proprietary

information legally recognized as such and protected by law may be requested to be withheld if

clearly labeled "Proprietary" on each individual page and provided in a clearly marked and

separated with the Proprietary Divider page, section within the pdf file uploaded to the online bid

portal. Only one file is allowed to be uploaded to the bid portal. Pricing information is not

considered proprietary and the bidder's entire proposal response package will not be considered

proprietary.

Proprietary Divider Page: This document is available to be downloaded in the bid portal

underneath the Purchasing section.

All information requested to be handled as "Proprietary" shall be submitted in the separate

section from the main proposal and clearly labeled and section off by the divider page. The

bidder shall provide detailed written documentation justifying why this material should be

considered "Proprietary". Shawnee County reserves the right to accept, amend or deny such

requests for maintaining information as proprietary in accordance with Kansas law.

Shawnee County does not guarantee protection of any information which is not submitted as required.

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DEMANDSTAR POSTINGS

Demandstar Website: Shawnee County open projects are posted on Demandstar as a secondary posting.

Demandstar tracks broadcast and plan holder data. Bids must be submitted through the Shawnee County

Bid Portal.

Shawnee County Bid Portal: When an open project is posted, Shawnee County is not able to track who

downloads project information off the bid portal website. Bids must be submitted through the Shawnee

County Bid Portal to be considered. All projects are posted on the County website, not all projects are

posted

TERMS AND CONDITIONS

In the event that goods or services delivered by the vendor are unsatisfactory and remain

unsatisfactory after a notice and an opportunity to correct the deficiencies, the County reserves

the right to purchase substitute goods or services from the other bidders.

Shawnee County reserves the right to negotiate separately with any vendor after the opening of

this RFQ when such action is considered in its best interest. Subsequent negotiations may be

conducted, but such negotiations will not constitute acceptance, rejection or a counteroffer on

the part of the County.

Shawnee County interprets the term “lowest responsible and best bidder” as requiring Shawnee

County to:

A. Choose between the kinds of materials, goods, wares, or services subject to the proposal, and

B. Determine which proposal is most suitable for its intended use or purpose. Shawnee County can

consider among other factors such things as labor cost, service and parts availability and

maintenance costs of items upon which proposals are received. Shawnee County can determine

any differences or variations in the quality or character of the material, goods, wares or services

performed or provided by the respective vendors.

Shawnee County will award the bid. If the successful vendor refuses or fails to make deliveries

of the materials/services within the times specified in the RFQ, purchase order or contractual

agreement, Shawnee County may by written notice, terminate the contract OR purchase order.

The successful vendor will certify and warrant that goods, personal property, chattels, and

equipment sold and delivered are free and clear of any and all liens, or claims of liens, for

materials or services arising under, and by virtue of the provisions of K.S.A. 58-201, et seq., and

any other lien, right, or claim of any nature or kind whatsoever.

The vendor hereby certifies that he or she has carefully examined all of the documents for the

project, has carefully and thoroughly reviewed this RFQ, understands the nature and scope of the

work to be done; and that this proposal is based upon the terms, specifications, requirements and

conditions of the RFQ, and documents. The vendor further agrees that the performance time

specified is a reasonable time, having carefully considered the nature and scope for the project as

aforesaid.

Shawnee County will use discretion with regards to disclosure of proprietary information

contained in any response, but cannot guarantee the information will not be made public. As a

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 531320Offices of Real Estate Appraisers

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