Project Information

Bid Title

Temporary Public Art Installation for the City of Williamsburg

Issuing Agency

City of Williamsburg

Location

Virginia

Published Date

May 28, 2026

Closing Date

Jun 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 01 1203 26

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	RFP 01 1203 26
Bid Title:	Temporary Public Art Installation for the City of Williamsburg
Category:	RFP - Request for Proposal
Status:	Open

Description: The City of Williamsburg, through the Williamsburg Public Art Council (WPAC), is seeking proposals from qualified artists, designers, or creative firms for a temporary public art installation to be displayed in Bicentennial Park. The selected installation will be displayed from early October through mid-November 2026 and is intended to activate the park through a visually compelling, interactive, and light-centric experience that encourages visitation during afternoon and evening hours. PROJECT DESCRIPTION & GOALS The City of Williamsburg is seeking a temporary, medium- to large-scale installation that emphasizes light-based or illuminated elements. Proposals may incorporate LED lighting, projection mapping, motion sensors, or other interactive components. Auditory elements must comply with the City’s noise ordinance . Installations may be existing works or custom-designed; however, due to the project timeline, concepts that can be implemented efficiently are strongly encouraged. Project goals are as follows: Activate Bicentennial Park during afternoon and evening hours through a visually compelling and immersive installation; Encourage community interaction and exploration through the installation’s design elements; Increase visitation to the park and surrounding areas during the fall season; Create a visually distinctive experience that encourages discussion and social media sharing; and Provide an accessible experience that appeals to a broad audience of all ages and backgrounds. While the installation may draw inspiration from seasonal elements such as autumn colors or natural forms, it should not include overt Halloween themes to convey a broader, more universally appealing aesthetic. Special consideration may be given to proposals that encourage coordination and/or collaboration with An Occasion for the Arts (AOFTA), a premier Williamsburg event. AOFTA is held annually in downtown Williamsburg during the first weekend of October. Publication Date/Time: 5/28/2026 11:10 AM Closing Date/Time: 6/23/2026 2:00 PM Submittal Information: City of Williamsburg - 401 Lafayette Street, Finance Office Attn: Travis Dill Bid Opening Information: 06/23/2026 @ 2:00pm LOCAL TIME Pre-bid Meeting: None Contact Person: Finance Department Attn: Travis A. Dill 401 Lafayette Street, Williamsburg, Virginia 23185 purchasing@williamsburgva.gov Business Hours: Monday - Friday 8:00 - 4:30 Qualifications: Submissions will be accepted from all qualified artists and firms with experience in public art or immersive installations. Artists/firms must be willing to meet all contractual obligations. Special Requirements: All proposals must include the following information: •        Signed cover page •        Signed submission form (page 5 of this RFP) •        2 hard copies of proposal submission and 1 digital file •        Project narrative, including features and functionality •        Images/renderings •        Artist/firm qualifications and experience •        Two references •        Portfolio of applicable past work •        Project timeline, including installation and deinstallation plan •        Ownership model (rental of artwork vs. ownership, if applicable) •        Budget breakdown •        Technical requirements •        Additional labor requirements (if applicable) Related Documents: RFP 01 1203 26 Temporary Public Art Installation for the City of Williamsburg

Commodity Codes

• NAICS 561320Temporary Help Services
• NAICS 711510Independent Artists, Writers, and Performers

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.