Project Information

Bid Title

Tire Repair Service D11 1

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

May 15, 2026

Closing Date

Jun 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100066083

Original Source

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	05/15/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100066083	Solicitation/Project Title:	Tire Repair/Service- D11-1
Description:	Allegheny County seeks the procurement of a contractor to provide 24 hour a day, 365 day per year coverage for Tire Repair & Replacement Services (responding to call out to repair or replace tires on Heavy Equipment, Forklifts, Heavy Trucks and trailers, medium trucks, light trucks, passenger cars and grounds keeping equipment) for vehicles marooned on the road, off-road at jobsites, the contractors place of business, PennDOT’s Maintenance Garage, or any point within the geographical boundaries of Allegheny County.

Department Information
Department/Agency:	Department of Transportation	Delivery Location:	Per Sow  Confines Of Allegheny County
County:	Allegheny	Duration:	1 year increment with options to renew

Contact Information
First Name:	Maggie	Last Name:	McIntyre-Fisk
Phone Number: (XXX-XXX-XXXX)	412-781-4306	Email:	mmcintyref@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/15/26
Solicitation Due Date:	06/02/26	Solicitation Due Time:	11:00 AM
Solicitation Opening Date:	06/02/26	Solicitation Opening Time:	11:01 AM
Opening Location:	Penndot Allegheny County
No. of Addendums:	0
Amended Date:	05/15/26

Related Solicitation Files

Original Files 1. SOW - Tire Repair & Replacement Services.pdf 2. OS-501 (7-16) - Confirmation of Service.pdf 3. BOP-2201 EO 2021- Worker Protection and Investment Cert.docx 4. BOP-1701 - Iran-Free Procurement Certification.pdf 5. GSPUR-89 Reciprocal_Limitations_Act_Reqirements.docx 6. Trade Secret - Confidential Proprietary Information Form.pdf 7. Terms and Conditions.pdf

Attachment Preview

Invitation to Bid

Pennsylvania Department of Transportation - Allegheny County 11-1

Statement of Work - Specifications for Tire Repair & Replacement Services

A. Purpose

The Pennsylvania Department of Transportation (PennDOT) Allegheny County, District 11-

1, hereafter referred to as “PennDOT” or “The Department”, requires the services of a

qualified contractor to be readily available to provide tire repair and replacement services

at the facility/facilities listed in “Attachment A”.

The County seeks a contract to provide 24 hour a day, 365 day per year coverage for this

service. The low bidder will be responsible for responding to call out to repair or replace

tires on Heavy Equipment, Forklifts, Heavy Trucks and trailers, medium trucks, light trucks,

passenger cars and grounds keeping equipment. The contract will have to perform this

service for vehicles marooned on the road, off-road at jobsites, the contractors place of

business, PennDOT’s Maintenance Garage, or any point within the geographical

boundaries of Allegheny County.

The Department shall provide new or re-capped tires to the contractor to place on

department owned vehicles. The contractor will be responsible for retrieving the tires from

PennDOT in Aspenwall, PA during a “road Service call”. If the tires are being changed at the

contractor’s place of business PennDOT will deliver the tires with the truck. At no time shall

the low bidder provide a tire for the department. This contract will have a materials

contingency line that may be used for tire repair, mounting or balancing supplies that are

needed to perform the work and the department is unable to supply (Reference

Attachment B).

The awarded Contractor will be responsible for returning all used tire casings back to the

department within 24 hours of the service call. The Contract will not be able to charge a

disposal fee or discard any PennDOT owned tires or casings. This contract does not include

the purchase of new, used or re-cap tires, the department will supply all tires to be used on

the equipment.

The initial term of the resulting PO shall be 1 year from the start date of the fully executed

purchase order. The term may be extended for an additional 4 – 1 year periods at the

department’s discretion upon written notification of the awarded vendor.

1

B. Description of Work

Projects shall include, but are not limited to:

a. Replacing and/or repairing tires on:

• Large trucks

• Large front-end loaders

• Crew cabs

• Motor graders

b. Work may require removal or alteration of existing tire or wheel systems.

All material and debris shall be cleaned up and removed from the site.

c. Winter service tire inspection.

C. General

The contractor shall, to the greatest extent reasonably, obtain materials or services

at the most advantageous prices available with due regard to securing prompt delivery of

satisfactory materials or services.

The contractor must use a purchasing system that ensures competitive bidding for

all services, materials, rental equipment, and tools purchased under this contract.

The contractor, when directed by PennDOT, shall provide all materials and labor

necessary to perform installation or repair of equipment. Work may be performed in any

building or roadside location.

The contractor may furnish a helper when necessary; helper labor shall be

billed separately from regular serviceman hours. All work shall be scheduled at the

convenience of PennDOT to avoid interference with operations.

Normal work hours are 7:00 AM to 5:00 PM, Monday through Friday, excluding

Department holidays, unless otherwise directed.

Department Holidays: New Year’s Day, Dr. Martin Luther King Jr. Day, President’s Day, Memorial Day,

Juneteenth Day, Independence Day, Labor Day, Indigenous People’s Day, Veteran’s Day, Thanksgiving Day

and Day after Thanksgiving, and Christmas Day.

2

Emergency conditions may require work on holidays, weekends, or outside normal hours.

• Standard rate applies:

7:00 AM – 5:00 PM

• Premium rate applies:

5:01 PM – 6:59 AM, weekends, and holidays

• The contractor will not be paid for travel time.

Man hours paid under this contract shall be only for productive hours at the job site.

Time spent on transportation of workers, material acquisition, handling, and

delivery, or for movement of contractor-owned or rental equipment is not

chargeable. Eligible contractors should provide one rate (hourly rate) in their bid

which is inclusive of said costs.

All material that the contractor buys for the facility/facilities/equipment shall be new.

The cost of materials, parts, and equipment shall be invoiced at the supplier’s

invoice price, plus 10%. This 10% markup excludes tire prices, which are included

on a statewide contract. No material purchase exceeding $300.00 may be initiated

for any one call-out without authorization by the Highway Equipment Manager

and/or Mechanic Supervisor.

All Suppliers are required to bid on all lines of the SRM electronic Solicitation:

LINE BID

DESCRIPTION

Serviceman Reg. Hours

Serviceman Prem. Hours

Helper Reg. Hours

Helper Prem. Hours

LINE BID DESCRIPTION

Contingency for Materials

TOTAL BID

QTY in HRs

650

40

40

40

QTY in EA

60,000

-

HOUR RATE

-

See Attachment B

-

TOTAL

-

Not to exceed $60,000

PennDOT (The Department) reserves the right to supply any items to be installed by the

contractor when it is deemed to be in the best interest of The Department.

The Purchase will be a single award, thus only one supplier will be awarded.

3

Executive Order 2021-06, Worker Protection and Investment:

Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21,

2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a

safe and healthy work environment and the protections afforded them through labor laws.

To that end, contractors and grantees of the Commonwealth must certify that they are in

compliance with all applicable Pennsylvania state labor and workforce safety laws. Such

certification shall be made through the Worker Protection and Investment Certification

Form (BOP-2201) and submitted with the bid, proposal or quote.

D. Estimates (if sent to vendor for service)

The contractor shall provide written “Not-To-Exceed” estimates including:

• Estimated labor hours

• Hourly rate

• Staffing requirements

• Estimated material costs

• Completion date

Estimate Response requirements:

• Acknowledge request within (one) 1 day

• Provide estimate within (two) 2 days

Work must not begin without authorization from the Highway Equipment Manager and/or

Mechanic Supervisor, and actual work shall not exceed the approved estimate.

4

E. Response Time for Service Calls

• Regular service calls: Contractor must respond within one (1) day of notification.

• Emergency requests: Contractor must respond within two (2) hours of notification.

Emergency Definition:

An emergency is any condition that threatens:

• Health or safety

• Property

• Essential services, as determined by PennDOT

The contractor shall provide a twenty-four (24) hour emergency contact number.

Service Availability Clause:

If the contractor declines service, is unable to facilitate the request, or fails to respond

within the required timeframe, PennDOT reserves the right to procure services outside

of this contract to address the need.

F. Purchase Order Validity Period and Renewal

The Purchase Order validity period will be in a (1) one year increment.

The quantities shown are strictly an estimate. This estimate is for internal

Department use only. There is no assurance that the Department’s actual usage of

equipment will approximate this estimate.

The Commonwealth reserves the right, upon notice to the Contractor, to extend any

single term of the Contract for up to three (3) months upon the same terms and conditions.

5

Commodity Codes

• NAICS 441320Tire Dealers
• NAICS 811198All Other Automotive Repair and Maintenance

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