Project Information

Bid Title

Professional Design Services for a Combined Parks and Recreation Senior Center with Gymnasium

Issuing Agency

Camden County

Location

North Carolina

Published Date

Jul 8, 2026

Closing Date

Aug 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Professional Design Services for a Combined Parks and Recreation Senior Center with Gymnasium
Category:	Requests for Qualifications
Status:	Open

Description: 1. INTRODUCTION The County of Camden (“Owner”) is Requesting Qualifications (“RFQs”) from qualified architectural, engineering, and planning firms to provide professional design and related consulting services for the development of a new Combined Parks and Recreation Senior Center including a gymnasium and associated recreational amenities. The intent of this RFQ is to identify the most qualified firm or team based on experience, technical expertise, project understanding, and capacity to deliver a high-quality public facility that serves residents of all ages. The selected firm may subsequently enter into negotiations for a professional services agreement with the Owner. 2. PROJECT DESCRIPTION The Owner intends to develop a modern, multi-purpose facility designed to support senior programming, community recreation, wellness activities, youth and adult athletics, and public events. The proposed project may include, but is not limited to, the following components: Facility Components • Senior Center programming areas • Parks and Recreation administrative offices • Multi-purpose meeting and activity rooms • Community event space • Commercial or warming kitchen • Fitness and wellness areas • Arts and crafts rooms • Computer/technology classroom • Lounge and social spaces • Public restrooms • Private three piece staff bathroom • Storage and support areas Gymnasium Components • Full-size gymnasium or multi-court athletic facility • Basketball and volleyball capability • Bleachers/seating • Athletic storage • Scoreboards and sports equipment systems • Walking track (optional) • Support space Site Improvements • Parking facilities • Sidewalks and pedestrian circulation • Outdoor passive amenities • Landscaping and green space • Stormwater infrastructure • Site lighting and signage 3. PROJECT GOALS The Owner seeks a facility that will: • Promote health, wellness, and active lifestyles; • Provide inclusive and accessible recreational opportunities; • Serve residents of all ages and abilities; • Encourage community engagement and social interaction; • Support senior health and enrichment programs; • Provide durable and low-maintenance public infrastructure; • Incorporate sustainable and energy-efficient design practices; and • Support long-term operational efficiency. 4. SCOPE OF SERVICES The selected Respondent shall provide comprehensive professional services that may include the following phases: Phase 1 – Programming and Needs Assessment • Stakeholder interviews • Community engagement/public meetings • Existing conditions assessment • Facility programming and space needs analysis • Site evaluation and feasibility analysis • Preliminary cost estimating • Project schedule development Phase 2 – Conceptual and Schematic Design • Conceptual site plans • Building layout alternatives • Preliminary renderings and graphics • Sustainable design recommendations • ADA/accessibility review • Preliminary engineering coordination • Cost estimates and value analysis Phase 3 – Design Development and Construction Documents • Architectural design • Structural engineering • Civil engineering • Mechanical, electrical, and plumbing engineering • Landscape architecture • Interior design • Specifications and bidding documents • Coordination with permitting agencies Phase 4 – Procurement and Bidding Assistance • Bid package preparation • Assistance during contractor procurement • Responses to contractor questions • Addenda preparation • Bid review and recommendations Phase 5 – Construction Administration • Construction observation • Shop drawing review • Pay application review • Change order evaluation • Punch list inspections • Substantial completion and closeout services The Owner reserves the right to modify the scope of services during contract negotiations. Publication Date/Time: 7/8/2026 12:00 AM Closing Date/Time: 8/7/2026 5:00 PM Contact Person: All questions regarding this RFQ shall be submitted in writing to: Erin Burke, County Manager eburke@camdencountync.gov Responses to questions and any addenda will be issued in writing. Qualifications: 5. MINIMUM QUALIFICATIONS Respondents must demonstrate: • Experience with public recreation facilities and/or senior centers; • Experience designing gymnasiums or athletic facilities; • Experience with municipal or county government projects; • Knowledge of applicable building codes and ADA requirements; • Capability to provide all required professional disciplines; • Adequate staffing and financial resources; and • Licensure to practice in the State of North Carolina. Special Requirements: 6. SUBMISSION REQUIREMENTS Statements of Qualifications shall include the following: A. Cover Letter Include: • Firm name and address • Primary contact person • Telephone number and email address • Statement of interest • Authorized signature B. Firm Profile Provide: • History and overview of the firm • Office locations • Organizational structure • Relevant certifications • Number of employees C. Project Team Identify: • Key personnel • Roles and responsibilities • Subconsultants • Relevant experience of team members D. Relevant Project Experience Provide descriptions of at least three (3) comparable projects completed within the last ten (10) years, including: • Project name and location • Client/Owner • Project size and scope • Construction value • Completion date • Reference contact information • Photographs or renderings (if available) E. Project Approach Describe the firm’s approach to: • Community engagement • Recreation and senior programming integration • Cost control and budgeting • Scheduling and project management • Sustainability and energy efficiency • Accessibility and inclusive design • Gymnasium operations and flexibility F. References Provide a minimum of three (3) client references for similar projects. G. Additional Information Include any additional information relevant to the firm’s qualifications. Miscellaneous: 7. EVALUATION CRITERIA Submissions may be evaluated based on the following criteria: Criteria Weight Relevant Project Experience 25% Qualifications of Project Team 20% Understanding of Project Goals 20% Project Approach and Methodology 15% References and Past Performance 10% Capacity and Availability 10% The Owner reserves the right to conduct interviews with shortlisted firms. 8. ANTICIPATED SCHEDULE Milestone Date RFQ Issued July 8, 2026 Questions Due July 22, 2026 Responses Issued July 29, 2026 RFQ Submission Deadline August 7, 2026 Interviews (if applicable) August 12, 2026 Selection Announcement September 8, 2026 Contract Negotiation September 9, 2026 – September 23, 2026 Notice to Proceed September 25, 2026 The schedule is subject to change at the Owner’s discretion. 9. QUESTIONS AND COMMUNICATION All questions regarding this RFQ shall be submitted in writing to: Erin Burke, County Manager eburke@camdencountync.gov Responses to questions and any addenda will be issued in writing. 10. SUBMISSION INSTRUCTIONS Statements of Qualifications shall be clearly labeled: “RFQ – Combined Parks and Recreation Senior Center with Gymnasium” Submissions shall be delivered to: Erin Burke, County Manager Camden County, North Carolina 330 East HWY 158, PO Box 190 Camden, NC 27921 Electronic submissions may be sent to: eburke@camdencountync.gov Late submissions may not be accepted. 11. GENERAL CONDITIONS The Owner reserves the right to: • Reject any or all submissions; • Waive informalities or irregularities; • Request clarification or additional information; • Cancel or revise the RFQ; • Negotiate with the selected Respondent; and • Award all or part of the services described herein. All materials submitted become the property of the Owner. Respondents are responsible for all costs associated with preparing and submitting qualifications. 12. INSURANCE REQUIREMENTS The selected Respondent shall maintain insurance coverage including: • Commercial General Liability • Professional Liability • Workers’ Compensation • Automobile Liability Coverage limits shall be determined during contract negotiations. 13. EQUAL OPPORTUNITY Camden County is an Equal Opportunity Employer and encourages participation by minority-owned, women-owned, veteran-owned, and disadvantaged business enterprises.

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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