Project Information

Bid Title

Dutchess BOCES RFB No. 2 Fuel Oil RFB 2627-06

Issuing Agency

Dutchess County Board of Cooperative Educational Services

Location

New York

Published Date

Jun 3, 2026

Closing Date

Jun 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Dutchess BOCES RFB No. 2 Fuel Oil RFB 2627-06
Sealed bids are to be delivered to the Dutchess BOCES by June 23, 2026, 11:00 a.m.
Bid offer sheet

Attachment Preview

NOTICE TO BIDDERS

RFB 2627-06

No. 2 Fuel Oil

The Dutchess County Board of Cooperative Educational Services (Dutchess BOCES) in

accordance with Section 103 of Article 5-A of the General Municipal Law, hereby invites the

submission of sealed bids to provide No. 2 Fuel Oil as required by Dutchess BOCES, as set forth

in this solicitation.

Bid forms may be obtained from the offices of the Dutchess BOCES, 5 BOCES Road,

Poughkeepsie, New York, 12601 upon request or on our website: www.dcboces.org.

This Request for Bids is being offered by Dutchess County Board of Cooperative Educational

Services (Dutchess BOCES) through Taylor Fiorito, Purchasing Agent. Sealed bids, on the forms

provided, are to be filed with the same, and will be publicly opened at the Dutchess BOCES

Conference Center at 11:00 a.m. on June 23, 2026. In the event that Dutchess County BOCES is

closed the day of the Bid opening, the bid(s) will be opened the next day that Dutchess County

BOCES is open.

All questions or requests for clarification regarding this RFB must be submitted in writing via

email to the purchasing department no later than June 10, 2026. Responses will be shared with all

known bidders.

Point of Contact for this RFB is:

Dutchess BOCES

ATTN: Taylor Fiorito, Purchasing Agent

5 BOCES Rd, Poughkeepsie, NY 12601

Email: taylor.fiorito@dcboces.org

Phone: 845.486.4800 ext. 2203

Attachments:

Attachment 1. 2627-06 - No. 2 Fuel Oil Bid Offer Sheet

(RFB) #2627-06

No. 2 Fuel Oil

RECEIPT CONFIRMATION FORM

PLEASE COMPLETE AND RETURN THIS FORM ASAP

RFB NUMBER: #2627-06 TITLE: No. 2 Fuel Oil

Vendors: Please complete and return this form as soon as possible. Doing so will ensure you

receive all future updates on this request. Email to: taylor.fiorito@dcboces.org

COMPANY NAME

ADDRESS

CITY

STATE

ZIP

POC:

TITLE:

PHONE:

FAX:

EMAIL:

______ We intend to submit a bid no later than 11:00 a.m. on June 23, 2026.

I understand that all communications related to this request will be sent to the email address I

provided, and I authorize Dutchess BOCES to do so.

______ We DO NOT intend to submit a bid in response to this request.

Dutchess BOCES is interested in the reasons why bidders fail to submit bids. Please indicate

your reason(s) by checking all appropriate item(s) below and returning this form to the address

below.

● Insufficient time allowed for preparation

of bid.

● We do not offer these goods/services.

● Quantities too small

● Other :_____________________________

● Insurance requirements are too

restrictive.

● Bond requirements are too restricting.

____________________________________

____________________________________

● Workload does not allow us to bid at this time. ____________________________________

● Specifications unclear or too restrictive.

____________________________________

RFB #2627-06 – Issued June 1, 2026

Page 2 of 23

(RFB) #2627-06

No. 2 Fuel Oil

1. INSTRUCTIONS TO BIDDERS

Bidders are responsible for carefully reviewing the entire contents of this RFB packet, including

all requirements, specifications, and terms. Please ensure all required documentation is included,

completed in full, and submitted according to the instructions provided.

The checklist below outlines the mandatory submission items. Each box must be checked off by

the bidder to confirm compliance. Incomplete submissions or failure to follow these instructions

may result in disqualification.

All bids become the property of Dutchess BOCES and may be subject to disclosure under the New

York State Freedom of Information Law (FOIL), Public Officers Law §84–90.

Bid Due Date: June 23, 2026 at 11 a.m.

Submission Address: Dutchess BOCES, ATTN: Purchasing Department, 5 BOCES Rd,

Poughkeepsie, NY 12601

Bid Format: All bids must be sealed and clearly labeled as:

"RFB# 2627-06 – No. 2 Fuel Oil"

This includes marking the outside of any express mail envelope that may be used.

Bids must include:

 IRS Form W-9

 Bidders are required to submit one completed hard copy of the Certifications Packet, pages

15-22 in this RFB, with all pages properly and legibly completed with the appropriate

signatures.

 Certificate(s) of Insurance (COI), if available at the time of bid submission. Successful

bidder(s) shall provide certificates prior to contract award or execution.

 Written verification from the bidder's source of supply confirming the ability to provide #2

fuel oil and guaranteeing availability for the duration of the contract.

 Bid Offer Sheet per Attachment 1

2. INTRODUCTION & BACKGROUND

BOCES are cooperative associations of school districts established by New York State law to share

services efficiently and economically. Dutchess BOCES Purchasing manages procurement for all

programs and operations, leveraging collective buying power to achieve best value for Dutchess

BOCES and its component districts.

3. SCOPE OF SERVICES

The purpose of this Request for Bids (RFB) is to secure qualified vendors to supply, deliver, and

invoice #2 fuel oil to Dutchess BOCES and participating districts. Deliveries shall be made on an

Page 3 of 23

RFB #2627-06 – Issued June 1, 2026

(RFB) #2627-06

No. 2 Fuel Oil

as-needed basis in accordance with the requirements of Dutchess BOCES and participating

school districts. The contractor agrees that for some participating school districts, based on that

district's needs, automatic delivery arrangements will be developed by the contractor.

Vendors shall provide:

• #2 fuel oil meeting all requirements of this RFB and applicable ASTM standards.

• Delivery to participating district locations as required.

• Accurate delivery documentation and invoicing reflecting actual gallons delivered.

• Emergency or off-schedule deliveries when requested by Dutchess BOCES or

participating districts.

Fuel Specifications

All #2 fuel oil supplied under this contract shall conform to the latest applicable ASTM

standards, including all applicable federal, state, local, and environmental regulatory

requirements. Fuel delivered under this contract shall be suitable for normal operation of heating

equipment maintained by Dutchess BOCES and participating school districts.

Reclaimed oil of any type will not be accepted. Fuel supplied shall be free from water, acid, grit,

sediment, and fibrous or other foreign matter likely to clog or damage burners or related

equipment.

Safety Data Sheets (SDS)

In accordance with applicable federal and New York State hazard communication laws and

regulations, the contractor shall provide current Safety Data Sheets (SDS) for any hazardous

chemical or toxic substance supplied under this contract, including #2 fuel oil. SDS

documentation shall be provided to Dutchess BOCES and/or participating school districts upon

delivery or upon request. Failure to provide required SDS documentation may result in delayed

payment until such documentation is received.

The contractor shall also notify Dutchess BOCES of any significant changes to the chemical

composition, hazard classification, handling requirements, or safety information associated with

products supplied under this contract and shall provide updated SDS documentation as

applicable.

Contract Period

The initial term of this contract shall begin on September 20, 2026, or upon Board of Education

approval, whichever is later, and shall continue for one (1) year through September 19, 2027. The

end date of the initial term is fixed and shall not be extended due to a delayed start. Four (4) one-

year extension options may be made upon mutual consent.

While Dutchess BOCES intends to execute extensions as described above, nothing herein shall be

construed as binding Dutchess BOCES to any extension. Dutchess BOCES reserves the right to

decline a contract extension for any reason permitted by law.

Estimated Quantities

The quantities of #2 fuel oil listed in this bid are provided for estimation purposes only and do not

constitute a guarantee of purchase. By submitting a bid, the contractor agrees to supply all #2 fuel

RFB #2627-06 – Issued June 1, 2026

Page 4 of 23

(RFB) #2627-06

No. 2 Fuel Oil

oil required by Dutchess BOCES and/or participating school districts during the contract period,

regardless of whether actual quantities are greater or lesser than the estimates provided.

Participating Districts and Delivery Locations

This contract may be utilized by Dutchess BOCES and participating school districts identified in

this solicitation. Exact delivery locations, tank information, delivery schedules, and site-specific

instructions shall be coordinated directly between the contractor and the participating district

following contract award.

Dutchess BOCES reserves the right to add or remove participating districts, facilities, delivery

locations, or estimated quantities during the term of the contract as operational needs require.

NOTE: Certain participating districts may maintain large-capacity storage tanks typically utilized

for #4 fuel oil. In emergency situations, such tanks may require delivery of #2 fuel oil under this

contract.

Piggybacking

This solicitation and any resulting award(s) are intended to be available for piggybacking use by

other governmental entities under GML §103. Use by another entity is subject to the awarded

vendor’s consent and must be under the same terms, conditions, and pricing as this contract.

Dutchess BOCES is not a party to such transactions and assumes no responsibility for

performance, ordering, or payment by any other entity. For school districts within New York

State, see the Eligible School Districts page of this RFB.

4. Pricing

Pricing Structure

Pricing for #2 fuel oil shall be based on the OPIS Oil Price Daily for ULSD Diesel Dyed,

Newburgh, NY terminal (Low posting), plus the contractor’s fixed margin and any additional

fees identified on the bid offer sheet. The awarded contractor margin and any listed fees shall

remain firm for the duration of the contract.

The OPIS benchmark price identified on the bid offer sheet is for bid evaluation purposes only

and shall not represent the contract price during the term of the agreement.

The price charged for each delivery shall be based on the applicable OPIS posting in effect at the

time of delivery, plus the awarded contractor margin and any fees identified on the bid offer

sheet. Dutchess BOCES reserves the right to require pricing to be applied on a daily basis, rather

than a weekly basis, in response to market conditions.

Price Reporting and Verification

The contractor shall provide weekly pricing updates to Dutchess BOCES. Such updates shall

include the applicable OPIS posting, the awarded contractor margin, any applicable fees, and the

resulting delivered price per gallon.

RFB #2627-06 – Issued June 1, 2026

Page 5 of 23

Commodity Codes

• NAICS 324110Petroleum Refineries

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