Project Information

Bid Title

26-009 Prof. Engineering Services - Design of Sidewalk on E Maxwell St from N Hayne St to N 12th Ave

Issuing Agency

City of Pensacola

Location

Florida

Published Date

Jan 12, 2026

Closing Date

Jan 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	26-009 Prof. Engineering Services - Design of Sidewalk on E Maxwell St from N Hayne St to N 12th Ave
Category:	Requests for Qualifications (RFQ)
Status:	Open

Description: Addendum One extends the submittal date to January 28, 2026. The City of Pensacola is requesting sealed statements of interest and qualifications from professional architectural and engineering firms with experience in the following areas: Conceptual and Schematic Design, Design Development, Production of Contract Documents, Estimating, and other related tasks, with said services being used for the design of a sidewalk on East Maxwell St from N Hayne St to N 12th Ave. Consideration will be given to only those firms that are pursuant to law and that have been prequalified by FDOT to perform Work Type 3.1 Minor Highway Design. Publication Date/Time: 12/10/2025 8:00 am Closing Date/Time: 1/28/2026 2:30 pm Related Documents: RFQ-26009-East_Maxwell_St_Sidewalk_Design (PDF) Addendum 1 (PDF)

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CITY OF PENSACOLA, FLORIDA

REQUEST FOR QUALIFICATIONS

RFQ NO.: 26-009

FDOT FPID No: 455241-1

PROFESSIONAL ENGINEERING SERVICES FOR

DESIGN OF SIDEWALK ON EAST MAXWELL STREET

FROM NORTH HAYNE STREET TO NORTH 12TH AVENUE

The City of Pensacola is requesting sealed statements of interest and qualifications

from professional architectural and engineering firms with experience in the following

areas: Conceptual and Schematic Design, Design Development, Production of Contract

Documents, Estimating, and other related tasks, with said services being used for the

design of a sidewalk on East Maxwell St from N Hayne St to N 12th Ave. Consideration

will be given to only those firms that are pursuant to law and that have been prequalified

by FDOT to perform Work Type 3.1 Minor Highway Design.

Sealed and complete hardcopy statements of interest and qualifications with one

signed original and five (5) additional copies, plus one (1) complete and identical

electronic copy (single PDF), must be received no later than January 13, 2026, 2:30

P.M., Central time, at the following location.

City Hall (lobby)

222 West Main Street

Pensacola, Florida, 32502

Attention: Purchasing

The OUTER PACKAGING of the sealed submittal package shall identify the

respondent, the RFQ title, and the RFQ number (whether hand-delivered, mailed, or

via UPS/FedEx or other courier service). Submittals received after closing time will not

be accepted. Multiple submittals from the same entity will not be accepted.

Alternatively, electronic responses may be submitted to Demandstar or Central Bidding.

Both sites require registration and varying fees for notifications and document

downloads.

Those submittals received will be opened and publicly read the following business

day (January 14, 2026, at 10:00 A.M., Central time) via Microsoft Teams at the following

link*: Microsoft Teams RFQ opening.

Specifications will be posted to the City’s website at

www.cityofpensacola.com/bids.aspx. Addenda will be posted to the City’s website.

Proposers are responsible for obtaining addenda and are advised to check the

website frequently. There is no cost to view or download documents from the City

website.

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At the conclusion of the selection process, a Notice of Intent to Award will be posted to

the City’s website at www.cityofpensacola.com/bids.aspx. Respondents are advised to

check the website frequently.

Any questions concerning the RFQ should be addressed and submitted in writing no

later than December 30, 2025, at 10:00 A.M., Central time, to:

Dedria Lunderman, Purchasing Manager

City of Pensacola

222 W. Main Street

Pensacola, FL 32502

purchasing@cityofpensacola.com

The City of Pensacola adheres to the Americans with Disabilities Act and will make

reasonable accommodations for access to City services, programs, and activities.

Please email ADACoordinator@cityofpensacola.com or call (850) 436- 5600. Requests

must be made at least 48 hours in advance of the event in order to allow the City time to

provide the requested services.

This project is federally funded with assistance from the Florida Department of

Transportation (FDOT). By submitting a letter of response, the Consultant certifies that

they are in compliance with FDOT Procedure No. 375-030-006 (Restriction on

Consultants Eligibility to Compete for Department Contracts) and that no principal is

presently suspended, proposed for debarment, declared ineligible or voluntarily

excluded from participation on this transaction by any Federal Department or Agency.

The City reserves the right to accept or reject any or all submittals, to waive any

submittal informalities and to re-advertise for submittals when deemed in the best

interest of the City.

Attest:

Ericka L. Burnett

City Clerk

CITY OF PENSACOLA

D. C. Reeves

Mayor

The City of Pensacola provides equal access in employment and public services.

*Participation in a Microsoft Teams meeting requires a microphone and speakers;

however, webcams are optional. Participants may join the meeting either via a

PC or Smartphone. Please be sure to check the system requirements at the

following link: Microsoft Teams System Requirements Check.)

SECURITY NOTICE

Visitors to City Hall are required to stay in the lobby unless otherwise

directed.

Late submittals will not be accepted.

Page 2 of 30

RFQ, SUBMITTAL AND EVALUATION SCHEDULE (all dates subject to change)

Advertise RFQ

Deadline for Questions

Deadline Date for Receipt of Submittals

Distribution of Materials

Written Submittal Ranking/Shortlisting

Oral Presentations/Recommendation for Contract Award

Final Scores & Ranking Submitted to FDOT for Review

Rankings Presented to City Council for Selection and Approval to begin

Negotiations

12/10/25

12/30/25

01/13/26

01/20/26

01/29/26

02/18/26

02/19/26

02/26/26

INSTRUCTIONS AND GENERAL SPECIFICATIONS

A. Sealed responses must be submitted in the proposal format outlined as part of

these Instructions and General Specifications. Proposal documents include at a

minimum:

• Response in stated format

• Required forms (included in Exhibit A)

• Acknowledgement of addenda

A. Submittals must be typed or printed. All corrections made by the respondent prior

to the opening must be initialed and dated by the respondent. No changes or

corrections will be allowed after submittals are opened.

B. The City of Pensacola is not liable for any costs incurred by any interested party

in responding to this RFQ.

C. Notwithstanding anything else stated herein, the City reserves the right to modify

the RFQ documents, including the Agreement, by issuing addenda to be posted

on the City’s website.

D. These instructions, specifications, and statements accompanying the RFQ, the

RFQ itself, and any addendum issued, shall be included in the Agreement that will

be entered into for this service.

E. By responding to this solicitation, each Respondent warrants that it has not and

will not employ or retain any company or person, other than a bona fide employee

working solely for the firm, to solicit or secure an agreement pursuant to this

solicitation and that it has not and will not pay or agree to pay any person,

company, corporation, individual or firm, other than a bona fide employee working

solely for the firm, any fee, commission, percentage, gift, or other consideration

contingent upon or resulting from the award or making of an agreement.

Page 3 of 30

City of Pensacola

Request for Qualifications

Design of Sidewalk on East Maxwell Street

from North Hayne Street to North 12th Avenue

Section A Purpose

Pensacola is the westernmost city in the Florida Panhandle and is situated on the

northern Gulf Coast. It is the intent of this solicitation to select a firm to provide design

engineering services for the design of an ADA accessible 6’ sidewalk with high

emphasis crosswalks on East Maxwell Street for approximately 0.57 miles from North

Hayne Street to North 12th Avenue. The sidewalk will be located on the north side

within the City right-of-way (ROW). Due to ROW constraints on the western terminus,

lane narrowing and curb reconstruction may need to occur to accommodate pedestrian

facilities. The western terminus also intersects with the north on-ramp onto Interstate

110. As such, additional analysis of intersection geometry and realignment to ensure

traffic flow may be necessary.

Section B

Scope of Service Required

The City, in conformance with the Consultants’ Competitive Negotiations Act (CCNA),

Florida Statutes Section 287.055, and the purchasing policies and procedures of the

City of Pensacola, is soliciting statements of interest and qualifications from qualified

professional engineering firms interested in providing professional services for this

project, including the development of design plans, specifications, cost estimates, and

contract documents.

The Work provided by the engineering firm may consist of the following:

1. Surveying

1. Prepare route survey for the construction limits as identified in the project

limits map.

2. Locate all above ground features and improvements.

3. Collect topographic data and perform cross sections or profiles as needed

to prepare the design of the sidewalk and lane repurposing.

4. Identify which utilities exist within the corridor during the survey phase by

calling Sunshine 811. A copy of the Sunshine 811 “design” ticket listing all

utility owners within the project limits shall be provided within 10 days of

the Notice to Proceed (NTP)

5. Under Ground Utilities - Designation includes 2-dimensional collection of

existing utilities and selected 3-dimensional verification as needed for

designation. Location includes non- destructive excavation to determine

size, type and location of existing utility, as necessary for final 3-

dimensional verification. Survey includes collection of data on points as

needed for designates and locates.

Page 4 of 30

6. Perform field location (2-dimensional) of maintained R/W limits as defined

by respective authorities.

7. Perform field location (2-dimensional) of jurisdiction limits as defined by

respective authorities.

2. Geotechnical Investigation

1. Perform field work and laboratory investigations as needed to guide

design and ensure all infrastructure is structurally sound and

constructable.

3. Engineering

1. Perform design and prepare plans for corridor improvements along the

project limits as identified in the FDOT Program Agreement. All work shall

be prepared with English units in accordance with the latest editions of

standards and requirements utilized by the FDOT which include, but are

not limited to, publications such as:

A. The Florida Green Book

B. The Florida Department of Transportation Design Manual (FDM).

C. The FDOT Standard Plans for Road and Bridge Construction.

D. The Manual on Uniform Traffic Control Devices (MUTCD).

E. The Americans with Disabilities Act (ADA).

2. Prepare Traffic Control Plan as necessary to accommodate construction of

sidewalk.

3. Prepare design documentation and provide all the services necessary to

fulfill the design of the project including, plan and profiles, curb details,

cross sections, signing & pavement, and signalization.

4. Perform a Field Review with plans in hand after 60% Review comments

are received by City and FDOT.

5. Develop accurate quantities and the supporting documentation in

computation booklets.

6. Prepare contract documents, technical specifications and plans.

7. Identify all existing utilities in the plans. Coordinate with all utility

companies during the design process. Distribute all plans, conflict

matrixes and changes to affected utility owners. Make sure this

information is properly coordinated and documented. Certify that all

necessary arrangements for utility work on this project have been made

and will not conflict with the physical construction schedule.

8. Field Reviews: The Consultant shall make as many trips to the project

site as required to obtain necessary data for all elements of the project.

9. Technical Meetings: The Consultant shall attend all technical meetings

necessary to execute the Scope of Services of this contract. The

Consultant shall prepare, and submit to the City’s Project Manager for

review, the meeting minutes for all meetings attended by them. The

meeting minutes are due within five (5) days of attending the meeting.

10. Quality Assurance Quality Control (QAQC): It is the Consultant's

responsibility to independently and continually QC their plans and other

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Commodity Codes

• NAICS 541330Engineering Services

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