Project Information

Bid Title

RFP: William A. Johnson Jr. Terminal Building at the Port of Rochester Roof Replacement Phase 3

Issuing Agency

City of Rochester

Location

New York

Published Date

Apr 7, 2025

Closing Date

May 16, 2025

Government Level

State & Local

Status

Closed

Original Source

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Project Description

RFP: William A. Johnson Jr. Terminal Building at the Port of Rochester Roof Replacement Phase 3

Overview

The City of Rochester, through its Architectural Services Division, is soliciting proposals for architectural engineering services for the Port of Rochester Terminal Building Roof Replacement.

The project includes the replacement of the main roof, identified as #6 in the RFP. The roof is approximately 26,700 square feet. Included in the project is the replacement of the lightning protection system.

The consultant is requested to submit proposals for a full-service design and public bid project as indicated in the RFP. The RFP includes a draft scope of services, proposal requirements, MWBE participation, and City provisions.

View the RFP

Communications

All communications by parties who have an intent to submit or have submitted a proposal in response to this RFP (“Respondents”), including any questions or requests for clarifications, submission of the proposal, requests for status updates about the proposal selection process and any other inquiries whatsoever concerning this RFP shall be sent, in writing, to the following City contact(s):

Primary contact/Project manager

Martin E. Pettibone, R.A.

martin.pettibone@cityofrochester.gov

(585) 428-7352

No contact is permitted with any other City staff member with regard to this RFP during the RFP process unless specifically authorized in writing. Prohibited contact may be grounds for disqualification.

To ensure that all Respondents have a clear understanding of the scope and requirements of this RFP, the City contact(s) will respond to all timely questions submitted via e-mail to respondents who have provided an e-mail address by the question deadline stated in the RFP and post to the City website for this RFP. The City’s failure to timely respond or provide responses to any questions shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.

The City will make every reasonable effort to keep respondents informed about the RFP process. Notifications about timeline date changes, amendments to the RFP and other information about the RFP will be sent by e-mail to Respondents and will be posted on the City’s website for this RFP. The City’s failure to provide such information shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.

Pre-proposal meeting

A pre-proposal meeting for interested consultants will be held at 10:00 a.m. on Wednesday, April 16, 2025, at the William A. Johnson, Jr. Terminal Building at the Port of Rochester, 1000 North River Street (Lake Avenue), Rochester, NY 14612.

Submission delivery information

Five (5) proposal hard-copies and one (1) electronic proposal (via USB storage drive) are to be submitted no later than March 7, 2025 at 4 p.m. to:

Martin E. Pettibone, R.A.

City of Rochester

Department of Environmental Services

Bureau of Architecture and Engineering, Architectural Services

414 Andrews Street

Rochester, New York 14604

Timeline

It is anticipated that the design will commence in June 2025. Based on this projection, the schedule is as follows:

Activity	Date/time
RFP Release	April 7, 2025
Site Visit Walk Through	April 16, 2025
Questions/Request for Clarifications Due	April 23, 2025
Proposals Due	May 16, 2025 at 2:00 p.m.
Consultant Selection & Award Notification	June - August 2025
City Council Approval of Agreement with Consultant	August 2025
Agreement Start Date/Notice to Proceed	September 2025

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238160Roofing Contractors

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