Project Information

Bid Title

LED Baseball Field Lights at McEver Baseball Fields

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 20, 2026

Closing Date

Jun 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

376-20260520

Original Source

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Bid Documents

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Project Description

Solicitation Number:	376-20260520
Project Title:	LED Baseball Field Lights at McEver Baseball Fields
Description:	Install LED baseball field lights at two baseball fields at the McEver Baseball Fields facility to replace the existing lights currently being used and add remote monitoring systems and controls. The two fields (Field 1 and 2) at the McEver Baseball Field facility are located at 626 South Street, Davidson, NC 28036. Only the lighting fixtures will be replaced during this project. The baseball fields are largely used for middle through high school age groups and should meet applicable local, regional, and national lighting standards and requirements.
Opening Date:	6/2/2026 2:00 PM
Posted Date:	5/21/2026
Status:	Open
Department:	TOWN OF DAVIDSON

Solicitation Number * 376-20260520	Department TOWN OF DAVIDSON	Status Reason Open
Opening Date 2026-06-02T14:00:00.0000000	Posted Date * 2026-05-20T15:10:06.0000000Z	Primary Commodity Code Design Services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Chris Crump
Description Install LED baseball field lights at two baseball fields at the McEver Baseball Fields facility to replace the existing lights currently being used and add remote monitoring systems and controls. The two fields (Field 1 and 2) at the McEver Baseball Field facility are located at 626 South Street, Davidson, NC 28036. Only the lighting fixtures will be replaced during this project. The baseball fields are largely used for middle through high school age groups and should meet applicable local, regional, and national lighting standards and requirements.

Attachment Preview

Invitation to Bid

Bid Title: LED Baseball Field Lights at McEver Baseball Fields

Project Number: 376-20260520

Notice is hereby given that the Town of Davidson, North Carolina is seeking

sealed bids for athletic field lighting replacement.

SEALED BIDS WILL BE ACCEPTED UNTIL 2:00 PM (EST), Tuesday, June 2,

2026

Sealed Bids should be addressed to:

Davidson Town Hall

attn: Kayla Kovach, Sustainability Manager

Hand-Deliver to: 251 South Street, Davidson, NC 28036

Mail to: PO Box 579, Davidson, NC 28036

REQUEST FOR BIDS

for

the Town of Davidson, North Carolina

Furnish and install LED Baseball Field Lights at McEver Baseball Fields

SCOPE OF WORK:

Install LED baseball field lights at two baseball fields at the McEver Baseball Fields facility to replace

the existing lights currently being used and add remote monitoring systems and controls. The two fields

(Field 1 and 2) at the McEver Baseball Field facility are located at 626 South Street, Davidson, NC

28036. Currently, Field 1 has four light posts and 26 total lights and Field 2 has four light posts and 45

total lights. Only the lighting fixtures will be replaced during this project. The baseball fields are largely

used for middle through high school age groups and should meet applicable local, regional, and national

lighting standards and requirements. A photometric layout for each field shall be provided with sealed

bid. All items and products proposed in response to this Request for Bids are to be new, in un-used

condition. Bidders must submit product literature and manufacturer’s specifications with their bid

documents. All supplies, equipment, and apparatus must meet all Federal, State, and Local safety

regulations, requirements, and guidelines, such as OSHA, EPA, US DOT, NC-DOT, NFPA, UL, etc.,

if so regulated.

Respondents should be familiar with Duke Energy utility and selected lights must be on Duke Energy’s

DesignLights Consortium (DLC) Qualified Products List (QPL). Due to the nature of this site, the

Town has the right to limit work when baseball fields are in use. Locations of the work are shown on

the attached map of this Request for Bids package.

The project is funded through a North Carolina Department of Environmental Quality (NCDEQ) Energy

Efficiency and Conservation Block Grant (EECBG), and subject to Uniform Guidance requirements. The

chosen team and any subcontractors will need to comply with the terms, conditions, restrictions, and

requirements set forth in the subgrant documentation including, but not limited to, Davis Bacon

Requirement, Buy American Requirement, and 2 CFR 200.323 Procurement of recovered materials. At

the September 23, 2025 meeting, the Board of Commissioners accepted the grant funding. The grant

agreement documents can be found at the link below.

https://davidsonnc.portal.civicclerk.com/event/209/files/attachment/992

NOTICE TO BIDDERS:

Sealed bids for this work will be received up to 2:00 PM, on June 2, 2026

Sealed bids can be delivered to Davidson Town Hall, 251 South Street, Davidson, NC beginning

Friday, May 29, 2026 and delivered to the reception area or hand delivered at the time of the bid

opening at 2:00 pm on Tuesday, June 2, 2026 at Davidson Town Hall. No bids will be accepted

after 2:00 pm on June 2, 2026.

Mail or Hand-Deliver to:

attn: Kayla Kovach, Sustainability Manager

Davidson Town Hall

251 South Street (PO Box 579)

Davidson, NC 28036

Include all required information on the envelope and within the sealed bid as stated in the “General

Conditions and Instructions” section of this package.

This project is intended to promote diversity, inclusion, and local business opportunities in the Town’s

contracting and procurement process for minority, women and small businesses.

For information regarding the Invitation to Bid, contact:

Kayla Kovach, Sustainability Manager

Town of Davidson

251 South St

Davidson, NC 28208

sustainability@townofdavidson.org

Additional information related to the bid process can be found in the “General Conditions and

Instructions” section of this package.

GENERAL CONDITIONS & INSTRUCTIONS

GENERAL

It is understood and agreed that by submitting a bid that the Bidder has examined this request for bids

package including the documents, drawings, and specifications within and has satisfied themselves rela-

tive to the Work to be performed. It is strongly encouraged that the Bidder visit the site to become

familiar with site conditions.

BIDDER’S REPRESENTATIONS

Contractor’s License

Bidders shall be properly licensed under North Carolina state law to perform the work specified in the

Bidding Documents. Bids received from bidders not meeting the applicable licensure requirements as

required by law and as determined by the Town’s Sustainability Manager may be considered non-

responsive and may not be considered for award.

Bidder Qualifications

Bidders must be experienced in the class of work that is proposed who can refer to projects of similar

magnitude and scope that have been successfully completed by them within the last three (3) years.

Bidder’s to whom award of the Contract is under consideration may be required to submit to the Town,

upon request, a properly executed Contractor’s qualification statement. The Town reserves the right to

request any and all such qualification information from Bidder’s to evaluate the bidder’s qualifications.

The Bidder’s failure to submit the requested Qualifications Statement within the timeframe specified by

the Town may be grounds for bid rejection.

Site Investigation and Conditions Affecting the Work

By submitting a bid, Bidders certify to have carefully examined the documents, drawings, and

specifications within this request for bids package and have familiarized themselves with the project,

affecting the cost and execution of the work.

BIDDING PROCEDURES

Bid Contact

Any and all questions, concerns, or request for additional information shall be directed to Kayla Kovach,

Sustainability Manager: sustainability@townofdavidson.org.

Bid Schedule

Listed below are the dates and times by which stated actions must be taken or completed. The Town may

determine, in its sole discretion, that it is necessary to change any of these dates and times. All listed

times are Eastern standard times.

Action

Time

Date

Bid issued

NA

May 20, 2026

Deadline for questions to be

submitted

5:00 PM

May 26, 2026

Addenda reflecting questions

and answers posted (if any)

5:00 PM

May 28, 2026

Sealed bids due

2:00 PM

June 2, 2026

Pre-Bid Conference

No pre-bid conference is scheduled for this project.

Bidder Questions

The Town is not liable for interpretations/misinterpretations or other errors or omissions made by the

Bidder in responding to this bid. The Bidder shall examine this Request for Bids package to determine if

the Town’s requirements and terms and conditions are clearly stated. If, after examination of the various

requirements and terms and conditions of this bid, the Bidder may request, in writing, that the Town

clarify the requirement(s) and terms(s) and condition(s) specified by the Bidder. The Bidder must provide

the Section(s), Subsection(s), Paragraph(s), and page number(s) that identify the requirements or

conditions questioned by the Bidder. Submit questions to sustainability@townofdavidson.org.

Requests for clarification and technical questions to this bid must be received by the Town not later than

the bid schedule shown above entitled “Bid Schedule”, for the submittal of written inquires. The Bidders’

failure to request clarification and submit questions by the date in the bid schedule above shall be

considered to constitute the Bidders’ acceptance of all Town’s requirements and terms and conditions.

The Town shall issue addenda reflecting questions and answers to this bid, if any, and shall be posted at

the North Carolina electronic Vendor Portal.

Addendum

Bidders are solely responsible for making sure that any and all addenda have been received prior to

submission of their bid. All addenda to this bid issued by the Town shall be posted to the North Carolina

electronic Vendor Portal website. All such addenda shall become part of the bid.

Bid Forms & Supplements

Bidders shall complete and submit the bid forms and supplements provided herein in their entirety for bid

consideration. Bidders shall submit Bids using bid forms provided in the bidding documents. The Bid

Form must be completed in its entirety with all entries including signatures written legibly in ink. Unit

prices shall be entered where required and applicable. Do not include taxes in bid prices. Taxes must be

itemized and added to invoices separately when invoicing the Town. Incomplete bid forms shall be

subject to rejection at the discretion of the Town.

How to Submit Bid

a) Submit sealed bids on the bid form provided herein. Include supplemental forms provided herein

with sealed bids. Items to be included for bid consideration include:

a. Bid Response Form

b. Bid Form

c. Non-Discrimination Certification

d. Execution of Bid Form

e. Photometric Layout for each field

f. Materials cut sheets

g. A 5% bid security is required for each bid.

b) Provide (2) complete sets of your bid on the bid form provided herein in hard copy paper format

(on 8-1/2” x 11” size paper, only bound with a single staple in the upper left corner or with a

single removable clip – no 3-ring binders) and must be SEALED in an envelope. NO EMAIL OR

FAX BIDS WILL BE ACCEPTED. All formal bids (estimated to be greater than $90,000) must

be submitted in a sealed envelope, plainly marked with the bid number, and date and time to be

opened.

c) All bids must be mailed or delivered as follows in sufficient time to ensure receipt by the Town

on or before the time and the date specified on the Bid Schedule. Bids not received by the time

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 335122Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing

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