Project Information

Bid Title

Small Roofing Projects As Needed

Issuing Agency

Marana Unified School District

Location

Arizona

Published Date

Feb 24, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-12-06.30

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Invitation For Bid
Status	Issued
Number	26-12-06.30 (Small Roofing Projects As Needed)
Issue Date & Time	2/24/2026 12:00:00 AM (MT)
Close Date & Time	3/11/2026 02:00:00 PM (MT)
Question Cut Off Date	3/3/2026 02:00:00 PM (MT)
Notes	In accordance with School District Procurement Rules in the Arizona Administrative Code (A.A.C.) promulgated by the State Board of Education pursuant to A.R.S. §15-213, competitive sealed bids for the materials specified, will be received by the Marana Unified School District, #6 (“District”), at the above specified location, until the date and time cited. Bids received by the correct time and date shall be opened and the amount bid shall be publicly read and recorded. All other information contained in the Bid shall remain confidential until award is made. Physical bids will not be accepted and electronic submission is required. The initial contract term shall be from April 3 , 2026 through June 30, 2026 with an option to renew for four additional one-year terms. The District will not be responsible for the pre-opening of, post-opening of, or failure to open a bid not properly submitted or identified. Bids shall be in the actual possession of the District on or prior to the exact time and date indicated above. Late bids shall not be considered. One (1) electronic Bid is requested. Bids in response to this solicitation shall be submitted electronically and received on or before the due date and time indicated above.  Additional instructions for preparing a Bid are provided herein. Physical, faxed or emailed bids are not acceptable. BIDDERS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE SOLICITATION. IFB OPENING: Public opening of the electronic bids received will be held virtually at OpenTime.  Participants will be required to confirm their attendance and may use the following details to join: Bid Opening IFB 26-12-06.30 (Small Roofing Projects As Needed) Wednesday, March 11 · 2:00 – 2:30pm Time zone: America/Phoenix Google Meet joining info Video call link: https://meet.google.com/dna-okoj-yzn Or dial: ?(US) +1 470-735-5982? PIN: ?141 581 727?# More phone numbers: https://tel.meet/dna-okoj-yzn?pin=9427918676645

Contact Information

Name	Magie Fergus
Address	11290 West Grier Rd. Suite 118 Marana, AZ 85653 USA
Phone	(520) 682-1175
Fax
Email	Procurement@maranausd.org

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9091717

Bid Attachments

File Name	Description	File Size
Attachment 1 - Offer & Acceptance.pdf (please login to view this document)	Attachment 1 - Offer & Acceptance	179 KB	338698	7181113
Attachment 2 - Non-Collusion Affidavit.pdf (please login to view this document)	Attachment 2 - Non-Collusion Affidavit	110 KB	338698	7181137
Attachment 3 - Firm Information.pdf (please login to view this document)	Attachment 3 - Firm Information	43 KB	338698	7203450
Attachment 4 -W9.pdf (please login to view this document)	Attachment 4 -W9	153 KB	338698	7203456
Attachment 5 - Subcontractor List.pdf (please login to view this document)	Attachment 5 - Subcontractor List	192 KB	338698	7203459
AcademicSchoolCalendar2025-2026.pdf (please login to view this document)	Academic School Calendar2025-2026	123 KB	338698	7182208
Documents Referenced.pdf (please login to view this document)	Documents Referenced	46 KB	338698	5211870

Attachment Preview

26-12-06.30

Small Roofing Projects As Needed

Issue Date: 2/24/2026

Questions Deadline: 3/3/2026 02:00 PM (MT)

Response Deadline: 3/11/2026 02:00 PM (MT)

Contact Information

Contact: Magie Fergus

Address: Procurement

11290 West Grier Rd.

Suite 118

Marana, AZ 85653

Phone: (520) 682-1175

Email: Procurement@maranausd.org

Page 1 of 42 pages

Deadline: 3/11/2026 02:00 PM (MT)

26-12-06.30

Event Information

Number:

26-12-06.30

Title:

Small Roofing Projects As Needed

Type:

Invitation For Bid

Issue Date:

2/24/2026

Question Deadline: 3/3/2026 02:00 PM (MT)

Response Deadline: 3/11/2026 02:00 PM (MT)

Notes:

In accordance with School District Procurement Rules in the Arizona Administrative

Code (A.A.C.) promulgated by the State Board of Education pursuant to A.R.S. §15-

213, competitive sealed bids for the materials specified, will be received by the

Marana Unified School District, #6 (“District”), at the above specified location, until

the date and time cited. Bids received by the correct time and date shall be opened

and the amount bid shall be publicly read and recorded. All other information

contained in the Bid shall remain confidential until award is made. Physical bids

will not be accepted and electronic submission is required.

The initial contract term shall be from April 3, 2026 through June 30, 2026 with an

option to renew for four additional one-year terms.

The District will not be responsible for the pre-opening of, post-opening of, or failure

to open a bid not properly submitted or identified. Bids shall be in the actual

possession of the District on or prior to the exact time and date indicated above.

Late bids shall not be considered.

One (1) electronic Bid is requested. Bids in response to this solicitation shall be

submitted electronically and received on or before the due date and time indicated

above. Additional instructions for preparing a Bid are provided herein. Physical,

faxed or emailed bids are not acceptable.

BIDDERS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE

ENTIRE SOLICITATION.

IFB OPENING: Public opening of the electronic bids received will be held virtually at

OpenTime. Participants will be required to confirm their attendance and may use the

following details to join:

Bid Opening IFB 26-12-06.30 (Small Roofing Projects As Needed)

Wednesday, March 11 ꞏ 2:00 – 2:30pm

Time zone: America/Phoenix

Google Meet joining info

Video call link: https://meet.google.com/dna-okoj-yzn

Or dial: ?(US) +1 470-735-5982? PIN: ?141 581 727?#

More phone numbers: https://tel.meet/dna-okoj-yzn?pin=9427918676645

Page 2 of 42 pages

Billing Information

Address: 11290 W Grier Rd

Deadline: 3/11/2026 02:00 PM (MT)

26-12-06.30

Email:

Suite 115B

Marana, AZ 85653

AccountsPayable@maranausd.org

Bid Activities

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2/24/2026 6:00:00 AM (MT)

Questions Due

3/3/2026 2:00:00 PM (MT)

All inquiries related to this solicitation shall be in writing and submitted via the “Question” tab in the

IonWave portal.

Bid Attachments

Attachment 1 - Offer & Acceptance.pdf

Attachment 1 - Offer & Acceptance

Attachment 2 - Non-Collusion Affidavit.pdf

Attachment 2 - Non-Collusion Affidavit

Attachment 3 - Firm Information.pdf

Attachment 3 - Firm Information

Attachment 4 -W9.pdf

Attachment 4 -W9

Attachment 5 - Subcontractor List.pdf

Attachment 5 - Subcontractor List

AcademicSchoolCalendar2025-2026.pdf

Academic School Calendar2025-2026

Documents Referenced.pdf

Documents Referenced

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Requested Attachments

Offer & Acceptance

(Attachment required)

Make sure Offer & Acceptance is signed

Non-Collusion Affidavit

(Attachment required)

Form needs to be NOTARIZED

FIRM INFORMATION

(Attachment required)

W9

(Attachment required)

Subcontractor List

(Attachment required)

Asbestos and Hazardous Material Statement

(Attachment required)

Page 3 of 42 pages

Deadline: 3/11/2026 02:00 PM (MT)

26-12-06.30

Copy of Licenses

(Attachment required)

Bidder should include the following but not limited to:

1. Copy of valid AZ state contractor's license of roofing.

2. Proof of insurance, including liability and worker's compensation.

3. Certification OSHA safety standards Ex. Fall Protection.

Bid Attributes

1 Scope of Work and Specifications

1. PURPOSE

The purpose of this solicitation is to establish a district-wide, as-needed contract for small roofing projects. Annual

expenditures are anticipated to be approximately $500,000, with individual project costs expected to range from

$10,000 to $500,000.

2. BACKGROUND

2.1 MUSD is comprised of ten K-6 elementary schools, three K-8 schools, two 7-8 middle schools, four high

schools, and one alternative school. A staff of 1,800 full, part-time, and substitute educational and support

employees serve nearly 13,000 students.

2.2 The district has made a determination that it is in is best interest to use electronic submission for

competitive sealed bids. IonWave is an electronic portal for receiving, opening, and recording bids and

proposals digitally. Vendors must create a IonWave account at no cost to submit a bid response and

submission of the bid for this project must be uploaded using the IonWave portal. Additional instructions are

provided herein.

3. OBJECTIVE

3.1 Marana Unified School District is requesting bids for Small Roofing Projects As Needed.

3.2 Ensure Structural Integrity: Restore or replace roofing materials to protect the building from leaks,

water damage, and structural deterioration. Address any underlying issues such as damaged decking,

flashing, or insulation.

3.3. Improve Durability and Weather Resistance: Install materials that have received approval from the

district and are of high quality, ensuring they are weather-resistant and appropriate for the specific climate

and conditions found in Arizona.

3.4. Maintain Safety and Compliance: Adhere to all applicable local, state, and federal building codes,

safety regulations, and manufacturer installation guidelines. Ensure that safe working conditions are

maintained for workers, as well as for MUSD students and staff.

3.5. Enhance Energy Efficiency: Ensure that all gaps surrounding HVAC equipment, roof jacks, and any

penetrations in the roof are properly sealed.

3.6 Minimize Disruption and Complete on District-approved schedule: Develop a comprehensive

schedule for work phases that minimizes disruption to daily educational activities within the classroom. It may

be necessary to consider proposals for work to be conducted outside of regular hours, including evenings,

weekends, or holiday periods.

3.7 Scope of Work:

3.7.1 Site inspection and assessment of the current roof condition.

3.7.2 Identification of safety hazards and implementation of safety measures.

3.7.3 Coordination with school administration to minimize disruption.

3.7.4 Roof Removal, Replacement, or Repair.

3.7.5 Removal of the existing roofing system, including underlayment and insulation.

3.7.6 Proper disposal of old roofing materials in accordance with local regulations.

3.7.7 Installation of new roofing materials, including weatherproofing, insulation, and finishing. Including

but not limited to drip edge,flashing, painting, roof jacks, roof supports, and sheathing.

Page 4 of 42 pages

Deadline: 3/11/2026 02:00 PM (MT)

26-12-06.30

3.7.8 District will conduct quality assurance inspections at each stage of installation.

3.7.9 Ensure that a temporary barrier physically separates school students and staff.

3.7.10 Provide temporary restroom facilities for the contractors’ workers.

3.7.11 Provide an Electric Power Generator and or pneumatic compressor for tool use.

3.7.12 Provide any necessary boom lifts, forklifts, cranes, and any other equipment needed for the

project.

3.7.13 Daily cleanup of all construction-related trash and debris.

3.7.14 Provision of dumpsters and removal services for all waste materials.

3.7.15 Final site cleanup and inspection to ensure no debris remains.

3.7.16 Must provide a daily project update to the district and documentation/photographs if requested.

3.7.17 Include any permit fees needed for roofing construction.

3.7.18 Must include any additional taxes, fees, or other associated costs.

3.7.19 Itemized list of all roofing materials, including type, quantity, and unit cost.

3.7.20 Include total or hourly labor costs.

3.7.21 Include costs for delivery, storage, and handling of materials.

3.7.22 Provide manufacturer warranties for roofing products used.

This scope of work ensures a safe, efficient, and high-quality roof replacement for Marana Unified School District,

with careful consideration for school operations, safety, and long-term durability. All work must be performed in

accordance with applicable codes and standards, and by qualified personnel.

4. PROJECTED IFB SCHEDULE

The tentative dates for activities related to this IFB are provided for reference, which are tentative and subject to

change to meet the needs of the District.

Activity

Date (Tentative)

IFB Released

Tuesday, February 24, 2026

Questions Due via IonWave (Questions Tab) Tuesday, March 03, 2026 no later than 2:00 PM local time (AZ)

Bids Due

Wednesday, March 11, 2026 no later than 1:00 PM local time (AZ)

Tentative Governing Board Award

Thursday, April 02, 2026

5. WORK SCHEDULE

5.1 The District operates on a five (5) day schedule Monday – Friday and closed holidays. (A calendar for the

school year 2025-2026 has been attached for your convenience).

5.2 There may be restrictions to work hours in order to complete the project during school instruction time

and while the campus is occupied. It is preferred that disruptive work is performed during a scheduled Break

and/or with the least amount of disruption as possible to the educational environment.

5.3 The work schedule is expected to provide a detailed project timeline that includes milestones for roof

removal, installation, generator setup, and restroom provisions.

6. UTILITIES

Contractor shall provide all of its own power, tools, and staff to successfully perform the work. The District shall not

incur any additional expenses for the successful completion of this project. Contractor will also provide and maintain

in clean order. Locations shall be approved by the District.

7. CLEANUP

The contractor shall repair, rebuild, or otherwise acceptably restore any property on or adjacent to the worksite that

was damaged during the course of work on the project. Such restoration shall be at the contractor’s expense and is

not subject to reimbursement by the District. Awarded firm shall remove all old equipment, trash/waste from the

worksite as a result of their efforts.

8. SITE RESTORATION

Upon completion of a project, the school campus site shall be made whole. Contractor shall repair, rebuild, or

otherwise restore any property on or adjacent to the worksite area that was damaged during project work.

Page 5 of 42 pages

Deadline: 3/11/2026 02:00 PM (MT)

26-12-06.30

Commodity Codes

• NAICS 238160Roofing Contractors

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