Project Information

Bid Title

26500018 RFP Benefits Consulting Services

Issuing Agency

Christiansburg town

Location

Virginia

Published Date

Feb 20, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

26500018 RFP

Original Source

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Bid Documents

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Project Description

Bid Number:	26500018 RFP
Bid Title:	26500018 RFP Benefits Consulting Services
Category:	Bid / RFP Opportunities
Status:	Open

Description: NOTICE OF REQUEST FOR PROPOSALS Town of Christiansburg Purchasing Office 100 East Main Street Christiansburg, VA 24073 RFP #26500018 Benefits Consulting Services This Request for Proposal (RFP) seeks to solicit proposals to establish a contract through competitive negotiations for Benefit Consulting Services for the Town of Christiansburg, Virginia.  The Town of Christiansburg invites qualified firms to provide proposals for Benefit Consulting Services to include assistance with benefit design, bidding and evaluation, contract negotiation, on-going evaluation and plan modification, compliance and reform education and maintenance, and other services required to obtain and maintain a competitive benefits program. The deadline for submission of proposals is Tuesday, March 17, 2026, at 3:00 p.m. EST. Related documents can be viewed in the Purchasing Office or at www.christiansburg.org . Publication Date/Time: 2/20/2026 12:00 AM Closing Date/Time: 3/17/2026 3:00 PM Pre-bid Meeting: None Contact Person: Tara Vance Procurement Officer tvance@christiansburg.org 540-585-7605 Business Hours: M-F, 8:00 a.m. – 5:00 p.m. Related Documents: 26500018 RFP Benefits Consulting Services

Attachment Preview

TOWN OF CHRISTIANSBURG

PURCHASING OFFICE

100 EAST MAIN ST. CHRISTIANSBURG, VA 24073

PH: 540-585-7605

FAX: 540-382-3762

REQUEST FOR PROPOSAL (RFP)

RFP Number: 26500018

Benefits Consulting Services

February 20, 2026

The Town of Christiansburg does not discriminate against faith-based organizations in

accordance with the Code of Virginia, § 2.2-4343.1 or against any bidder or offeror because of

race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state

law relating to discrimination in employment.

Section #

I

II

III

IV

V

VI

VII

VIII

IX

X

ATTACHMENT A

ATTACHMENT B

TABLE OF CONTENTS

Description

Instructions to Offerors

Forms

Purpose & General Information

Statement of Need / Scope of Services

Proposal Preparation and Submission Requirements

Evaluation and Award of Contract

Reservation of Rights

Contract Administration

Cooperative Procurement

Payment Procedures

Terms and Conditions

Sample Contract

BACKGROUND AND HISTORY OF THE TOWN OF CHRISTIANSBURG

Originally a concentration of taverns and rest stops along the Great Wilderness Road (now U.S.

Route 11), the Town of Christiansburg was established in 1792 and incorporated in 1833. Since

then, Christiansburg has grown to 14 square miles of the New River Valley in the Blue Ridge

Mountains in the Commonwealth of Virginia. The Town is now home to approximately 22,000

residents and serves as the county seat of Montgomery County.

Additional information about the Town of Christiansburg can be found on the Town’s website at

www.christiansburg.org.

2

SECTION I

INSTRUCTIONS TO OFFERORS

A. The Town of Christiansburg (Town) is soliciting unsealed proposals for the goods and/or

services specified herein and in accordance with all sections of this Request for Proposal

(RFP).

B. All Proposals shall be submitted to the Town’s Procurement Officer by 3:00 PM EST on

Tuesday, March 17, 2026.

C. Each Offeror is responsible for confirming that his or her unsealed proposal was received

by the Town prior to the time and date stated above. Proposals received after the deadline

will not be accepted.

Electronic submissions are preferred for this RFP, but hardcopy submissions will be

accepted as well. Electronic submissions should be in a single cohesive PDF file.

Submittals shall be prepared simply and economically, providing a straightforward, concise

description of the firm’s capabilities to satisfy the requirements of the RFP. Emphasis

should be on completeness and clarity of content. Elaborate brochures and other

representations beyond that sufficient to present a complete and effective proposal are

neither required nor desired. Please do not duplicate information furnished in the RFP in

the submittal. All text in the PDF file shall be searchable using Adobe Acrobat software

except within illustrations and scanned registration documents.

To submit a hardcopy proposal through courier service/mail, proposals should be addressed

to Tara Vance, Procurement Officer, Christiansburg Town Hall, 100 East Main

Street, Christiansburg, VA 24073. Mailed or hand delivered proposals should be

submitted in an envelope clearly marked “RFP 26500018 Benefits Consulting Services”.

Offeror’s name should also be clearly marked on the outside of the envelope.

To submit an electronic proposal through eVA, refer to the online bidding instructions

available at the following link https://www.youtube.com/watch?v=KSxcAkOekW0. In

order to submit an online bid through eVA the Bidder should be a registered vendor in

eVA. The Town is not responsible for establishing vendors in eVA. Bidders are advised

that the process of becoming an established vendor in eVA may take several days. If the

Bidder encounters any issues submitting an online bid through eVA, the Bidder should

contact eVA Customer Care for assistance. Note that eVA will not accept files larger

than 60 MB.

D. Questions will be received by Tara Vance, Procurement Officer, until Friday, March 6,

2026 at 5:00 PM, EST. Questions will be answered in the form of an Addendum to be

posted no later than Tuesday, March 10, 2026, at 5:00 PM, EST. Questions received less

than seven (7) days prior to the date for opening of proposals may not be answered.

3

E. Each offeror will complete, sign if requested, and submit the following documents as his or

her proposal:

1. Corporate Registration Form (SECTION II, Item 1)

2. General Information Form (SECTION II, Item 2)

3. References (As described in SECTION V, Item B)

4. All other items as described in Sections V and VI

5. Submit signed acknowledgement of any addenda or amendments that may be issued

by the Town.

F. Any revisions or corrections to the Request for Proposal will be in the form of an

Addendum, which will be posted to the Bids and RFPs section of the Town’s website at

www.christiansburg.org/bids.

G. Address all inquiries and correspondence regarding this RFP to:

Tara Vance

Procurement Officer

Email: tvance@christiansburg.org

Phone: 540-585-7605

Fax: 540-382-3762

4

SECTION II

FORMS

1. CORPORATE REGISTRATION FORM

Pursuant to Virginia Code § 2.2-4311.2 each Operator organized or authorized to transact

business in the Commonwealth of Virginia pursuant to Title 13.1 or Title 50 of the Code of

Virginia, (1950), as amended, or as otherwise required by law, is required to include in its

bid or proposal its Virginia State Corporation Commission (SCC) Identification Number.

Any Bidder or Operator that is not required to be authorized to transact business in the

Commonwealth of Virginia as a domestic or foreign business entity under Title 13.1 or Title

50 or as otherwise required by law is required to include in its bid or proposal a statement

describing why the Bidder or Operator is not required to be so authorized.

Bidders or Operators should complete the following:

1. Operator is a Virginia business entity organized and authorized to transact business in

Virginia and such bidder’s SCC Identification Number is __________________________.

2. Operator is an out-of-state (foreign) business entity authorized to transact business in

Virginia and such bidder’s SCC Identification Number is ___________________________.

3. Operator does not have an Identification Number issued to it by the SCC and such bidder is

not required to be authorized to transact business in Virginia by the SCC for the following

reason(s):

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

_____________________

Please attach additional sheets of paper if you need more space to explain why such Operator is

not required to be authorized to transact business in Virginia.

5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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