Project Information

Bid Title

Request for Proposals-Grant Administration-CDBG Program Grant

Issuing Agency

Town of Truro

Location

Massachusetts

Published Date

Dec 11, 2025

Closing Date

Dec 29, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposals-Grant Administration-CDBG Program Grant
Category:	Town-Wide Bid Postings
Status:	Open

Description: The Town of Truro is requesting proposals for grant administration services for its CDBG FY25 CDBG Program that includes housing rehabilitation and childcare subsidies in the towns of Truro, Eastham, Harwich, and Provincetown. Copies of the detailed Request for Proposals may be obtained from the office of the Town Manager.  Interested firms qualified in the field of grant administration shall submit proposals to the Town Administrator at Truro Town Hall, 24 Town Hall Road, PO Box 2030, Truro, MA 02666 by December 29, 2025, at 12 noon. Minimum qualifications are:  five years of successful experience in grant administration, including projects of similar scale and scope; and evidence of suitable insurance coverage for such services.  Selection criteria are included in the detailed Request for Proposals.   Respondents must comply with all applicable civil rights and employment opportunity laws. The Town of Truro reserves the right to reject any or all proposals, to wait any informalities in the proposals received, and to accept the proposal which best meets the criteria set by the Town. Kelly Clark, Town Manager Publication Date/Time: 12/3/2025 12:00 AM Closing Date/Time: Open Until Contracted Related Documents: FY25 Truro RFP for Grant Administration

Attachment Preview

For

Proposals

Grant Management

Services

For

FY25 CDBG

GRANT

ADMINISTRATION

Town of Truro

1

PUBLIC NOTICE

Town of Truro

Request for Proposals – Grant Administration

CDBG Program Grant

The Town of Truro is requesting proposals for grant administration services for its

CDBG FY25 CDBG Program that includes housing rehabilitation and childcare

subsidies in the towns of Truro, Eastham, Harwich, and Provincetown.

Copies of the detailed Request for Proposals may be obtained from the office of

the Town Manager. Interested firms qualified in the field of grant administration

shall submit proposals to the Town Administrator at Truro Town Hall, 24 Town

Hall Road, PO Box 2030, Truro, MA 02666 by December 29, 2025, a t 12 noon.

Minimum qualifications are: five years of successful experience in grant

administration, including projects of similar scale and scope; and evidence of suitable

insurance coverage for such services. Selection criteria are included in the detailed

Request for Proposals. Respondents must comply with all applicable civil rights

and employment opportunity laws.

The Town of Truro reserves the right to reject any or all proposals, to waive any

informalities in the proposals received, and to accept the proposal which best meets

the criteria set by the Town.

Kelly Clark, Town Manager

2

Town of Truro

Request for

Proposals

Grant Administration

Services

Table of Contents

Part I

Page

Overview and Description of Project ........... 4

Part II Instructions.................................................... 5

Part III Scope of Services ......................................... 7

Part IV Forms .............................................................8

Part V Evaluation Criteria ....................................... 13

Part VI Format of Contract ....................................... 19

3

Town of Truro

Grant Management Services for

CDBG Grant

PART I

OVERVIEW and DESCRIPTION OF PROJECT

The Town of Truro seeks Grant Administrative services for its FY25 regional CDBG

grant. The Town intends to award a contract to cover services as necessary for the day-

to-day management of the grant under CDBG guidelines and all applicable state and

federal statutes and regulations through close-out.

The Town has been awarded a CDBG grant for housing rehabilitation and childcare

subsidies serving the towns of Truro, Eastham, Harwich. and Provincetown. Utilizing the

services of Bailey Boyd Associates, Inc. the Town applied for a CDBG grant to

rehabilitate sub-standard housing and to provide childcare subsidies in the three towns in

the town-wide target area. Thirteen units of housing will be rehabilitated and up to 15

childcare subsidies will be provided. The grant administrator will be required to

complete an RFP, currently in template form, advertise, and make recommendations to

the Town Manager and Board of Selectmen pertaining to the procurement of a qualified

housing sub-grantee. This will be a competitive and open bid process. The Grant

Administrator will be responsible to train and monitor the sub-grantee, insuring that

low/moderate income residents are served in a timely fashion with a program model that

is defined in the grant application. The grant administrator will be responsible for the

timely implementation of the entire grant, including all reporting, system implementation

and monitoring and the day-to-day management of the childcare subsidy program. A

grant in amount of $1,250,000 was awarded. The Town does not have the capacity to

administer the CDBG Grant and is therefore seeking administration services.

The successful respondent will work with and will receive the full support of the Town of

Truro through the Town Manager’s office. Respondents are asked to present a scope of

services that will lead to successful implementation of the CDBG Grant and will

support the goals of the Town as outlined in Part III.

4

PART II

INSTRUCTIONS

This Request for Proposals (RFP) is issued by the Town of Truro in compliance with

requirements of MGL Ch. 30B, 24 CFR Part 85, and all Massachusetts Community

Development Block Grant policies. Any conflict or inconsistency between the

requirements of the Statute and this RFP shall be determined by the Statute and related

regulations.

RFP packages can be obtained through the Town Manager’s office. RFP packages cannot

be faxed or emailed. Respondents are welcome to view the CDBG grant application that is

available online by contacting EOHLC and securing access to the grant management

system.

Questions may be addressed in writing to the Town Manager.

If the RFP is changed as a result of questions or other reason, the Town will send appropriate

notice of same, in addendum form, to all those who have requested an RFP package.

Proposal Submittals:

1. Responders shall develop a non-price or narrative proposal and a price proposal based upon

the scope of services information (Part III), and the respondent’s knowledge and experience in

the administration of CDBG grants.

A cover sheet for the non-price narrative proposal has been provided in Part IV. The

proposal should be prepared in a straightforward manner, concisely and economically,

providing a complete description of the services to be provided. It should make clear that the

minimum qualifications have been met and address the selection criteria found in Part V.

Please submit three copies of the non-price or narrative proposal.

2. A list of not less than five relevant references must be included. There is no specific limit

to the number of references given, as long as they are relevant.

3. In order to preclude conflict of interest that may arise from providing services to the Town

of Truro, the respondent, its sub consultants and subcontractors are required to submit an

Affidavit of Non-Collusion. A blank affidavit of non-collusion is included in Part IV.

4. A Revenue Enforcement and Protection Statement must be submitted. A blank statement is

included in Part IV.

5. The Town of Truro is an equal opportunity employer. Further, it is the policy of the Town to

ensure that minority and women business enterprises (W/MBE) have the maximum

5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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