Project Information

Bid Title

RFP 26-08 GOLF MANAGEMENT SOFTWARE

Issuing Agency

Town of Groton

Location

Connecticut

Published Date

Jan 21, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP 26-08 GOLF MANAGEMENT SOFTWARE

• RFP 26-08 GOLF MANAGEMENT SOFTWARE

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TOWN OF GROTON

REQUEST FOR PROPOSAL

26-08 GOLF MANAGEMENT SOFTWARE

January 2026

TOWN OF GROTON, CONNECTICUT

BID NUMBER:

26 -08

BIDDER INFORMATION

BID OPENING: February 13, 2026

LOCATION: Shennecossett Golf Course

ADDRESS: 93 Plant Street, GROTON, CT 06340

Sealed proposals will be received by Karl Klein, Purchasing Agent of the Town of Groton,

until 12:00 P.M. for bid 26-08 Golf Management Software for the Town of Groton in

accordance with the specifications and information.

Bids received after 12:00 P.M. on February 13, 2026 will not be accepted.

2

TABLE OF CONTENTS

ITEM 1. GENERAL INFORMATION

A. Item to be bid

B. Tax Information

ITEM 2. BID SUBMISSION

A. Date and Time

B. Submission Procedures

ITEM 3. WITHDRAWAL OF BIDS

A. Time Period

B. Procedure

ITEM 4. BID BONDS, CERTIFIED CHECKS OR CASHIER'S CHECKS

ITEM 5. PERFORMANCE BOND

ITEM 6. VENDOR QUALIFICATION

ITEM 7. DELIVERY

A. Requirements

B. "Agreed-Upon Delivery Date"

C. Location

D. Penalty Clause

ITEM 8. ACCEPTANCE OR REJECTION OF BIDS

ITEM 9. PAYMENT TERMS

A. Timeframe

B. Acceptance

C. Prepayment Option

ITEM 10. SUPPLEMENTAL INFORMATION

A. Manufacturer's Literature

3

B. "Or Equal" Bids

ITEM 11. MULTIPLE BIDS

ITEM 12. EXCEPTIONS TO SPECIFICATIONS

ITEM 13. TESTS

ITEM 14. INQUIRIES

ITEM 15. MATERIALS AND EQUIPMENT

ITEM 16. GUARANTEE

A. Compliance with specifications

B. Defective equipment

C. Guarantee and Warranty information

ITEM 17. BASIS FOR SELECTION OF VENDOR

ITEM 17.1 LOCAL VENDOR PREFERENCE

ITEM 18. QUANTITY

ITEM 19. TIE BIDS

ITEM 20. AVAILABILITY OF FUNDS

ITEM 21. BID ALTERATIONS/SIDETRACK AGREEMENTS

ITEM 22. ALTERNATIVE/RECYCLED PRODUCTS

ITEM 23. OTHER

A. GSA, Federal and State Contract Pricing

B. Affirmative Action/Equal Employment

C. Equipment in transit

APPENDICES

A. Insurance Requirements

B. Hazard Communication Information; Lock Out/Tag-Out Information,

Bidders List.

C. ADA Compliance Statement

D. Vendor Questionnaire

4

E. Golf Management Software specifications and overview

F. Proposal form for submission of Bids

G. Exceptions form

H. Local Vendor Preference Information

I. Local Vendor Registration

5

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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