Project Information

Bid Title

A.7 Wichita Biomedical Campus (WBC) Clinic AV Systems Level 3 Phase 1 Equipment

Issuing Agency

Wichita State University

Location

Kansas

Published Date

Mar 3, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

Wichita

Original Source

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Bid Documents

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Project Description

Closing Date	Bid Number	Buyer	Description	Department	Addendum
3/27/26	Wichita-100017	RAM	A.7 Wichita Biomedical Campus (WBC) Clinic AV Systems Level 3 Phase 1 Equipment	Facilities Planning

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Wichita – 100017 A.7 WBC Clinic Audiovisual Systems Level 3 Phase 1 Equipment

EDA Award No. ED24DEN0G0405

WICHITA STATE UNIVERSITY

REQUEST FOR PROPOSAL (RFP)

RFP Number:

Wichita 100017

RFP Issuance Date:

Thursday, February 26, 2026

RFP Pre-Proposal Zoom

Conference:

Wednesday, March 4, 2026 @ 2:00pm CST

(Zoom Link: Meeting ID: 945 3905 4624 Password: 113102)

RFP Question Deadline: Wednesday, March 11, 2026 @ 5:00pm CST

RFP Closing Date:

Friday, March 27, 2026 @ 2:15pm CST (Public Reading)

(Zoom Link: Meeting ID: 950 6489 6372 Password: 578855)

Procurement Officer:

Robby Murray

316-978-5185

robby.murray@wichita.edu

Wichita State University

Office of Purchasing

1845 Fairmount, Campus Box 38

Wichita, KS 67260-0038

Item / Service:

A.7 WBC Clinic Audiovisual Systems Level 3 Phase 1

Equipment

Agency:

Wichita State University (“WSU”)

Agency Location:

201 S. Topeka

Wichita, KS 67202

Service Locations:

Period of Contract:

Wichita Biomedical Campus, Level 3 Clinic

The term of this contract is from date of award until all contractual

obligations have been satisfied by the contractor

Guarantee:

No Monetary Guarantee Required

RFP Scope:

Procurement Type:

WSU is issuing this Request for Proposal (“RFP”) to solicit

proposals (“Proposals”) from qualified equipment

manufacturers/distributors of Audio Visual Equipment (“Bidders”) to

be provided by one vendor to supply equipment, labor, installation

materials, control systems programming, audio DSP programming,

testing, training, and follow-up support for the audiovisual systems

as described in the referenced WBC Clinic – AV Systems

Specification.

Sealed Bid (See Section 2.1)

READ THIS RFP CAREFULLY AND CHECK FOR UPDATES

This RFP (Number Wichita-100017) was posted to WSU Office of Purchasing Internet website and may be

downloaded at: WSU Bid Solicitations.

It shall be the Bidder's responsibility to monitor this website on a regular basis for any changes or

addenda.

Page 1 of 34

Wichita – 100017 A.7 WBC Clinic Audiovisual Systems Level 3 Phase 1 Equipment

EDA Award No. ED24DEN0G0405

SECTION I

INSTRUCTIONS AND CONDITIONS FOR BIDDERS

1.1. Basic Requirements. Bidders must be a registered business in good standing and authorized to

do business in the State of Kansas. Bidders must provide a certificate of good standing on request. Failure

to provide proof of registration and/or a certificate of good standing may result in delay or disqualification.

1.2. Bid Specifications. Bidder must be able to meet all bid specifications, minimum qualifications,

and performance specifications set forth in this RFP.

1.3. Bid Proposal. Bidder’s Proposal must comply with Section III: Proposal Instructions and

Requirements.

1.4. Proposal Reference Number: The RFP Number identified on the first page of this RFP (the “RFP

Cover Page”) has been assigned to this RFP and MUST be shown on all correspondence or other

documents associated with this RFP, including any Proposal, and MUST be referred to in all verbal

communications. Any communication or submission that does not reference the RFP Number may be

rejected or not considered by WSU, in WSU’s sole discretion.

1.5. Communication with WSU During RFP Process: All inquiries, written or verbal, shall be directed

only to the Procurement Officer at the contact information identified on the RFP Cover Page. No

communication is to be had with any other WSU employee regarding this RFP except: (1) in the course of

RFP negotiations; (2) during RFP site inspections or visits; (3) at the time of negotiation and signing of any

contractual documents resulting from the Proposal; and (4) as otherwise specified in this RFP. Violations

of this provision by Bidder or WSU personnel may result in the rejection of the Proposal.

1.6. No Bid Revisions: No additional revisions to Proposals shall be made after the Closing Date

unless requested by WSU.

1.7. Cost of Preparing Proposal: The cost of developing and submitting the Proposal is entirely the

responsibility of the Bidder. This includes costs incurred by Bidder to determine the nature of the

engagement, Bidder’s preparation and submission of their Proposal, the negotiation of the resulting

Contract and/or terms and conditions, and other costs associated with this RFP or post-award efforts to

enter into a Contract.

1.8. Proposals as WSU Property: All Proposals become the property of WSU upon submission. With

few exceptions, the Kansas Open Records Act (K.S.A. 45-215, et seq.) requires all information contained

in Proposals to become open for public review once a Contract is formed or all Proposals are rejected.

Please note: Bidders will NOT be notified prior to release of any documents submitted in response to this

RFP.

1.9. Submission of Proprietary Information: Trade secrets or proprietary information legally

recognized as such and protected by law may be requested to be withheld if clearly labeled “Proprietary”

on each individual page and provided as separate from the main Proposal. Pricing information is not

considered proprietary, and the Bidder’s entire Proposal will not be considered proprietary. All information

requested to be handled as “Proprietary” shall be included as a separate attachment; the attachment must

be clearly identified and submitted separately from the main proposal in Unimarket. The Bidder shall provide

detailed written documentation justifying why this material should be considered proprietary. WSU reserves

the right to accept, amend, or deny such requests for maintaining information as proprietary in accordance

with Kansas law. WSU does not guarantee protection of any information which is not submitted as required.

1.10. Federal, State, and Local Taxes -Governmental Entity: Unless otherwise specified, the Proposal

price shall include all applicable federal, state, and local taxes. The successful Bidder is solely responsible

for, and shall pay, all taxes lawfully imposed on it with respect to any good or service delivered in

accordance with this RFP. WSU does not agree to reimburse or pay Bidder for any taxes assessed unless

itemized in Bidder’s bid. WSU is exempt from state sales, use, and federal excise taxes for direct

purchases made in Kansas. These taxes should not be included in the Bidder's price quotations.

Page 2 of 34

Wichita – 100017 A.7 WBC Clinic Audiovisual Systems Level 3 Phase 1 Equipment

EDA Award No. ED24DEN0G0405

1.11. Debarment of Bidders: Pursuant to K.S.A. 75-37,103, a Bidder may be debarred from

consideration for award of contracts for a period of up to three (3) years for any of the reasons set forth in

K.S.A. 75-37,103(b).

Page 3 of 34

Wichita – 100017 A.7 WBC Clinic Audiovisual Systems Level 3 Phase 1 Equipment

EDA Award No. ED24DEN0G0405

SECTION II

PROCUREMENT TYPE, PROCESS, AND SELECTION

2.1. Procurement Type: WSU’s competitive procurement types include: (1) Sealed Bid; (2) Negotiated

Bid; and (3) Simplified Acquisitions. The type of procurement for this RFP is noted on the RFP Cover Page.

2.1.1.

A Sealed Bid process includes: (1) a solicitation to bid; (2) publication of solicitation; (3)

Proposals submitted under seal by Bidders and the Proposals are not opened or reviewed

until the Closing Date; (4) Proposals are reviewed by WSU after the Closing Date and are

generally evaluated without discussion without the Bidders; and (5) WSU awards the work

to the “Responsible Bidder” whose Proposal is determined to be the most advantageous

to WSU based on the neutral criteria established by WSU.

2.1.2.

A Negotiated Bid is a more flexible bidding procedure that includes the receipt of Proposals

and permits negotiations between WSU and Bidders. This process usually affords the

Bidders an opportunity to revise their Proposal before award of a Contract to account for

changes in scope of services or goods, timelines, or value-added changes to a project.

“Negotiation” includes discussion, persuasion, and alteration of initial assumptions and

positions, and give-and-take may apply to price, schedule, technical requirements, type of

contract, or other terms of a proposed contract. “Best and final offers” are frequently

required under the Negotiated Bid procurement.

2.1.3.

Simplified Acquisitions is the most flexible form of procurement. Simplified Acquisitions can

only occur if the procurement expenditure does not exceed the WSU established threshold.

A Simplified Acquisition affords WSU the ability to call upon qualified vendors, contractors,

and individuals for a quote and to negotiate a final agreement.

2.2. Definition of Terms

2.2.1 Within this RFP and its attached specification documents, where capitalized, the following

definitions shall apply:

2.2.2 The term “Owner” is used to indicate Wichita State University.

2.2.3 The term “Architect” is used to indicate Helix Architecture + Design.

2.2.4 The term “Consultant” is used to indicate: NV5. 700 Waterfront Drive, Suite 200,

Pittsburgh, PA 15222.

2.2.5 The term “Bidder” is used to indicate that entity generating the bid response.

2.2.6 The term “AV Contractor” is used to indicate the successful Bidder to whom the Owner

has awarded the contract.

2.2.7 The term “Furnish” is used to indicate the responsibility to procure and ship or deliver the

item to the job site, freight prepaid, for receipt, staging and installation by others.

2.2.8

The term “Install” or “Installation” is used to indicate the responsibility of receiving the

item at the job site, assuring adequate storage, unpacking or uncrating the item,

physically securing the item, configuring and testing the item, or otherwise making ready

the item for its intended use by following the instructions and approved methods of the

manufacturer and any additional requirements described herein.

2.2.9 The term “Provide” is used to indicate the responsibility to both “Furnish” and “Install.”

Page 4 of 34

Wichita – 100017 A.7 WBC Clinic Audiovisual Systems Level 3 Phase 1 Equipment

EDA Award No. ED24DEN0G0405

2.2.10 The term “Provided by Others” shall refer to material and work, which is related to this

contract, but has been provided by parties other than the AV Contractor. An example

might be in reference to a projection screen installed during building construction but

requiring interface to the AV control system.

2.2.11 The terms “NIC” and “Not In Contract” are equivalent to “Provided by Others.”

2.2.12 The term “OFCI” (Owner Furnished AV Contractor Installed) shall refer to equipment that

will be furnished by the Owner for installation by the AV Contractor. The AV Contractor

shall be responsible for coordinating with the Owner in regard to the specific

requirements of the equipment as applicable to meet the functional requirements of the

systems as specified. The AV Contractor shall be responsible for installing and

integrating this equipment as required to produce a fully-functioning system. This may

include the installation and configuration of software, PCI cards or other components

within or attached to OFCI computers that are required by the AV systems.

2.2.13 The term “AV Contractor Selected” refers to ancillary items where no specific

manufacturer and/or model number has been listed as the basis of design in the Bidding

Equipment List. The AV Contractor shall select a product that meets the performance and

functional requirements of the system, and submit the product as part of the line item

pricing, Shop Drawings and Bill of Materials submittal process as defined herein.

2.2.14 The term “Installation Materials” shall reference installed cable, loose cable, terminations,

signal extenders, cable management, voice/data/video patch cords, adapters, I/O panels,

cable dressing, lacing bars, copper bus bars, labels, rack shelves, rack mounts, power

supplies and adapters, power strips/distribution and other materials as needed to install

the systems defined herein.

2.2.14 The term “Substantial Completion” is used to indicate the stage in the progress of the

work where the systems are determined to be sufficiently complete in accordance with

the Specification so that the Owner can utilize the systems for their intended use.

2.2.15 The term “Final Acceptance” is used to indicate the point in which all contract

requirements have been met by the AV Contractor after Substantial Completion has been

achieved. This includes, but is not limited to, the correction and acceptance of any

remaining punch-list items, approval and delivery of all Final Documents, and user

training as specified.

2.3 RFP Committee Selection: Final evaluation and selection will be made by designated

representatives of WSU who have been designated as potentially utilizing the goods and/or

services solicited in this RFP, referred to collectively as the Procurement Negotiation Committee

(PNC).

PNC COMMITTEE

Stacy Christie – Director Special Projects,

Facilities Planning

Jory Boyd - Director of Purchasing

Emily Patterson - Executive Director Facilities

Planning

Robby Murray - Purchasing, Sr. Procurement

Officer

2.4 Appearance Before Committee: The PNC may award to the low Bidder or the Bidder determined

to be in the best interest of WSU without question or negotiation. The PNC reserves the right to

request information from Bidders as needed. If information is requested, the PNC is not required to

request the information of all Bidders. The PNC may require, as a condition of bidding, that Bidders

be required to appear before the PNC to explain the Bidder's understanding and approach to the

RFP and/or to respond to questions from the PNC concerning the Proposal. Meetings with and

appearances before the PNC are not subject to the Kansas Open Meetings Act. Bidders are

prohibited from electronically recording these meetings.

Page 5 of 34

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541330Engineering Services
• NAICS 541519Other Computer Related Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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