Project Information

Bid Title

Archival/Appraisal Services at Midtown Campus

Issuing Agency

City of Santa Fe

Location

New Mexico

Published Date

Apr 15, 2026

Closing Date

Apr 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Archival/Appraisal Services at Midtown Campus

Addenda: 0

Release Date: 4/15/2026

Due Date: 4/28/2026

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Archival/Appraisal Services at Midtown Campus

Request For Proposals

Metropolitan Redevelopment Agency

94616

Project ID: FY26-RFP-086

Release Date: Wednesday, April 15, 2026

· Due Date: Tuesday, April 28, 2026 3:00pm

Posted Wednesday, April 15, 2026 10:04am

All dates & times in Mountain Time

Draft Response Events RSVP No Bid12 days, 19 hours, 51 minutes

Post Information

Posted At:Wed, Apr 15, 2026 10:04 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City seeks qualified vendors to provide professional archival appraisal services for the collections housed in the Greer Garson Theater and Fogelson Library located at Midtown Campus. This project aims to establish a comprehensive appraisal of archival materials spanning performing arts, institutional and local history, and special collections held at both facilities. The selected vendor will assess the historical, cultural, and monetary value of these materials, delivering documentation that supports long-term preservation planning, donor stewardship, and informed collection development decisions.

This engagement represents a meaningful opportunity to contribute to the stewardship of institutional and cultural significance tied to the legacy of the former Santa Fe University of Arts and Design. Vendors with demonstrated experience in performing arts archives, academic library collections, or Southwest regional history are especially encouraged to apply.

Background

The importance of this project lies in the value and preservation of the collections that are currently housed in the Greer Garson Theater and Fogelson Library. Since both buildings have been closed since 2018, there are specific challenges related to the storage conditions, preservation methods, and the assessment of the value the overall collection. This work is a critical first phase before building upgrades and pre-construction activities can begin on site.

Timeline

Issue RFP:

April 15, 2026

Pre-Proposal Meeting (Non-Mandatory):

April 22, 2026, 10:00am

https://teams.microsoft.com/meet/28352789974688?p=LsL3TDaQQziFxC3t93

Deadline for Written Questions:

April 23, 2026, 5:00pm

Response to Written Questions:

April 24, 2026, 5:00pm

Proposals Due Date:

April 28, 2026, 3:00pm

Blind Evaluation*:

April 30, 2026, 11:00am

Interviews*:

May 7, 2026

Teams

Identification of Potential Best-Valued Offeror(s)*:

May 8, 2026

First Clarification Meeting*:

May 14, 2026, 9:00am

Final Clarification Meeting*:

May 15, 2026, 9:00am

Best and Final Offers*:

May 18, 2026

Contract Award*:

June 30, 2026

Commodity Codes

• NAICS 531320Offices of Real Estate Appraisers

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