Project Information

Bid Title

Request for proposal for Monticello City Newsletters, Print Materials & Miscellaneous Mailers

Issuing Agency

League of Minnesota Cities

Location

Minnesota

Published Date

Feb 14, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for proposal for Monticello City Newsletters, Print Materials & Miscellaneous Mailers
Category:	Request For Proposal
Status:	Open

Description: The City of Monticello is soliciting price quotes for the bi-annual City Newsletter and other print and mail materials listed in the Request for Proposal document. We are requesting a base quote and an alternate quote that includes an additional miscellaneous self-mailer. Publication Date/Time: 2/12/2026 12:00 AM Closing Date/Time: 2/27/2026 12:00 PM Contact Person: Name:                Vicki Leerhoff Phone:                (763) 271-3219 Email:                Vicki.Leerhoff@MonticelloMN.gov Business Hours: 8 AM-4:30 PM Fax Number: (763) 295-4404 Miscellaneous: Base Quote Includes: •        City Newsletter Self-Mailer •        Mailing services, including use of print firm’s bulk mail permit •        Mail prep, DSF, NCOA, Inkjet addresses & Deliver USPS Alternate Quote Includes: •        City Newsletter Self-Mailer, with insert in Spring/Summer issue •        Mailing services, including use of print firm’s bulk mail permit •        Mail prep, DSF, NCOA, Inkjet addresses & Deliver USPS Related Documents: 2026 Printing RFP

Attachment Preview

CITY OF MONTICELLO REQUEST FOR PROPOSAL (RFP)

MONTICELLO CITY NEWSLETTER, PRINT MATERIALS,

& MISCELLANEOUS MAILERS

The City of Monticello is soliciting price quotes for the bi-annual City Newsletter and other print and

mail materials listed in the Request for Proposal document. We are requesting a base quote and an

alternate quote that includes an additional miscellaneous self-mailer.

City Newsletter Self-Mailer (Base Quote)

The City Newsletter is published bi-annually and mailed to all City residents per the schedule below.

Specifications:

• Quantity (estimate): 7,600 each

• 20 pages self-cover

• Finished Size: 8.5x11

• Stock: 70# Flo Gloss, White text (10% pcw)

• Ink: Four color; cmyk/cmyk

• Full bleed

• Saddle stitch and carton pack

Publishing Dates:

Spring/Summer

• Submit for print: 4/3/26

• Proof approved: 4/10/26

• Mailed to residents: 4/17/26

Fall/Winter

• Submit for print: 10/2/26

• Proof approved: 10/9/26

• Mailed to residents: 10/16/26

Base Quote Includes:

• City Newsletter Self-Mailer

• Mailing services, including use of print firm’s bulk mail permit

• Mail prep, DSF, NCOA, Inkjet addresses & Deliver USPS

City Newsletter with Insert in Spring/Summer Issue (Alternate Quote)

The City Newsletter is published bi-annually and mailed to all City residents per the schedule below.

Specifications:

• Quantity (estimate): 7,600 each

• 20 pages self-cover

• Spring/Summer Issue includes a 4x9 tear-out

insert on Stock 80# Coated Matte White

• Finished Size: 8.5x11

• Stock: 70# Flo Gloss, White text (10% pcw)

• Ink: Four color; cmyk/cmyk

• Full bleed

• Saddle stitch and carton pack

Publishing Dates:

Spring/Summer

• Submit for print: 4/3/26

• Proof approved: 4/10/26

• Mailed to residents: 4/17/26

Fall/Winter

• Submit for print: 10/16/26

• Proof approved: 10/23/26

• Mailed to residents: 10/30/26

Alternate Quote Includes:

• City Newsletter Self-Mailer, with insert in Spring/Summer issue

• Mailing services, including use of print firm’s bulk mail permit

• Mail prep, DSF, NCOA, Inkjet addresses & Deliver USPS

Proposal & Selection

The basis for vendor selection will be on Base Quote plus accepted or denied Alternate Quote as

deemed appropriate by the City of Monticello.

Please use the contact information below if you have questions or need additional information:

Name:

Phone:

Email:

Vicki Leerhoff

(763) 271-3219

Vicki.Leerhoff@MonticelloMN.gov

Proposals or quotes may be submitted by e-mail or mail if sealed and plainly marked with the project

name on the envelope.

Monticello City Hall

Attn: Vicki Leerhoff

505 Walnut Street, Suite #1

Monticello, MN 55362

E-mail: Vicki.Leerhoff@MonticelloMN.gov

Proposals are due by: Friday, February 27, 2026, at 12 p.m.

NOTES

The City of Monticello reserves the right to reject any or all Proposals, to waive technical specifications

or deficiencies, and to accept any Proposal that it may deem to be in the best interest of the City.

The Contractor must comply with all local and State laws, rules, and regulations; provide their state

contractor licensing information, and provide proof of other licenses or certifications that might be

required as a condition of the project. Contractor will be required to meet the insurance specifications

as needed for the project and as required by law. It shall be the responsibility of the Contractor to

supply all necessary tools, supplies and equipment to perform the work as requested.

The Contractor shall invoice the City within 30 days of the completed project at the rates agreed to in

the contract. The City shall make payment within 35 days of receipt of invoice unless other terms are

written in the contract.

The City of Monticello shall retain the right to terminate the contract with seven (7) days notice should

the Contractor fail to perform work in a professional manner or perform the work within the demands

and time constraints established by the City of Monticello. Failure to maintain necessary licenses and/or

insurance coverage is grounds for termination of the Contract. The contract could be terminated upon

mutual agreement between the Owner and the Contractor, provided that at least 30 days notice is given

by either party prior to termination.

Contractor will be required to indemnify the City against all suits, claims, judgments, awards, loss, cost

or expense (including attorney’s fees without limitation) arising in any way out of the Contractor’s

performance or non-performance of its obligations under the Service Contract. Contractor will defend

all such actions with counsel satisfactory to Owner at its own expense, including attorney’s fees, and will

satisfy any judgment rendered against Owner in such action.

Commodity Codes

• NAICS 541430Graphic Design Services

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