Project Information

Bid Title

CLOUD-BASED ASSET MANAGEMENT SYSTEM IMPLEMENTATION AND RELATED SERVICES

Issuing Agency

Las Virgenes Municipal Water District

Location

California

Published Date

Apr 28, 2026

Closing Date

Jun 5, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Project ID:

Title: CLOUD-BASED ASSET MANAGEMENT SYSTEM IMPLEMENTATION AND RELATED SERVICES

Addenda: 0

Release Date: 4/28/2026

Due Date: 6/5/2026

Follow

CLOUD-BASED ASSET MANAGEMENT SYSTEM IMPLEMENTATION AND RELATED SERVICES

Request For Proposals

F & A, Information Systems

20700 , 20800 , 20900 , 92000

Project ID: 2026-RFP-043

Release Date: Tuesday, April 28, 2026

· Due Date: Friday, June 5, 2026 5:00pm

Posted Tuesday, April 28, 2026 11:03am

All dates & times in Pacific Time

Draft Response Events RSVP No Bid37 days, 22 hours, 23 minutes

Post Information

Posted At:Tue, Apr 28, 2026 11:03 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The Las Virgenes Municipal Water District is seeking Proposals for CLOUD-BASED ASSET MANAGEMENT SYSTEM IMPLEMENTATION AND RELATED SERVICES . Proposals are to be submitted through the Procurement Portal at https://procurement.opengov.com/portal/lvmwd , no later than 5:00 pm on Friday, June 5, 2026 .

The District is not responsible for emails that fail to deliver regardless of the cause of the failure. Submitters will receive email confirmation of receipt of the proposal.

Background

The District is seeking a modern, cloud-based asset management system (AMS) to serve as the foundation for a comprehensive, data-driven maintenance and asset management program (AMP). Currently, the District’s asset data, maintenance history, inventory records, and work management processes are decentralized and fragmented across multiple platforms including Tyler Munis enterprise resource planning (ERP) system, Advanced Utility Systems (AUS) customer information system (CIS), ESRI’s geographic information system (GIS), departmental shared drives, and individual workstations. Much of the District’s maintenance and operational data is in manual formats such as paper inspection sheets and within disparate third-party applications which include UpKeep, SwiftComply , ESRI Field Maps, Survey 123, and MS Excel.

These siloed environments have created operational inefficiencies with lack of a single source of truth that hinders the District’s ability to gather accurate asset lifecycle costs. As such, the District’s objective is to transition to a centralized, scalable system of record to track the total cost of ownership and implement a proactive "cradle-to-grave" asset lifecycle strategy. The proposed AMS must integrate seamlessly with existing core technologies (e.g., Tyler Munis, AUS, and ESRI) to eliminate data redundancy and provide a holistic view of the District’s infrastructure. By consolidating maintenance history, condition assessments, and cost data into a unified platform, the District aims to optimize resource allocation, enhance regulatory reporting, and support cost and risk-based decision making for effective long term capital planning.

Timeline

Release Project Date:

April 28, 2026

Pre-Proposal Meeting (Mandatory):

May 20, 2026, 10:00am

District Boardroom: 4232 Las Virgenes Rd., Calabasas CA 91302

Question Submission Deadline:

May 22, 2026, 11:55pm

Response Submission Deadline:

June 5, 2026, 5:00pm

Commodity Codes

• NAICS 518210Data Processing, Hosting, and Related Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541513Computer Facilities Management Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.