Project Information

Bid Title

26-035 Family Arena Digital Marquee

Issuing Agency

St. Charles County

Location

Missouri

Published Date

Jan 12, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-035

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26-035
Bid Title:	26-035 Family Arena Digital Marquee
Category:	SCCMO Construction Projects
Status:	Open

Publication Date/Time: 1/12/2026 11:11 AM Closing Date/Time: 2/5/2026 10:30 AM Related Documents: 26-035 Family Arena Digital Marquee Exhibit B

Attachment Preview

LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 26-035

For

Family Arena Digital Marquee

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for FAMILY ARENA DIGITAL MARQUEE. The vendor

must guarantee the quoted prices for a period of Ninety (90) days.

BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope

plainly marked “26-035 Family Arena Digital Marquee” with the date and time of the bid

opening in the lower left corner of the envelope.

An authorized representative of the company/person submitting the bid must sign the bid, in

blue ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second

Street Room 541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 2/5/2026 at 10:30 AM, in Room 116 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website @

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select

bid and click on “related documents”. No phone calls please. The time it takes for final

bid results to be made public depends on the complexity of the project and the cost of the

project.

BID INQUIRIES

Any questions or clarifications concerning this Request for Bid must be submitted in writing via

E-mail (preferred), mail or fax to:

Donna Clayton

Finance Department, St. Charles County Government

201 North Second St

St. Charles, Missouri 63301

Fax: (636)949-3870

dclayton@sccmo.org

For questions or inquiries concerning the specifications please contact:

Brian Cox, Project Manager

Facilities Management, St. Charles County Government

300 North Second Street

St. Charles, Missouri 63301

bcox@sccmo.org

A mandatory meeting will not be held, the marquee is located near the main South

entrance of the building.

• The bid number and title shall be referenced on all correspondence.

• All questions must be received no later than 2:00 PM on 1/29/2026. Any question

received after this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addendum that are issued.

26-035 FAMILY ARENA DIGITAL MARQUEE

Page 2 of 28

Proposal Response from (please complete)

______________________________________

Name of Company or Individual

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the

section titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID

OPENING. Representative shall include, but not be limited to, all elected and appointed

officials, and employees of St. Charles County and their Agents within St. Charles

County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may be

disqualified at the sole discretion of St. Charles County.

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all bids or parts of a bid and waive

technicalities, and to adjust quantities.

 All bids are final. No additions, deletions, corrections, or adjustments will be accepted after

the time of bid opening except by request of County.

 All delivery costs or charges must be included in the F.O.B. destination bid price.

 City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales

made to St. Charles County and must be excluded.

 The contract, provided in Exhibit A, shall be effective for the approximate nine (9) month

period from the date of execution.

 The County, with the consent of the vendor, shall have the option to renew said contract for

one (1) additional three (3) month period at the same specifications and terms and

conditions of any contract that may be derived from this request for proposal.

 The electronic version of this bid/RFP is available upon request. The document was

entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee the

completeness and accuracy of any information provided on the electronic version.

Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the

Purchasing Office governs in the event of a discrepancy between the information contained

in or on the electronic version and that which is on the hard copy.

 Vendors are required to clearly identify any deviations from the specifications in this

document.

 Vendors must submit two [2] signed copies of their bid; one is to be an original and so

marked.

 All prices and notations must be in blue ink or typewritten on the attached form. Mistakes

must be crossed out, corrections typed adjacent and must be initialed in blue ink by the

person signing the bid.

 St. Charles County will not award any bid to an individual or business having any

outstanding amounts due from a prior Contract or business relationship with the County or

who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

 Sealed proposals received after the designated time of the receipt of the sealed proposals

will be considered as “No Bid” and “Void” and will not be opened.

26-035 FAMILY ARENA DIGITAL MARQUEE

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Proposal Response from (please complete)

______________________________________

Name of Company or Individual

 The successful bidder is specifically denied the right of using in any form or medium the

names of St. Charles County or any other public agency within St. Charles County

Government for public advertising unless express written permission is granted.

 All bidders must possess the necessary and appropriate business and/or professional

licenses in their field.

 The County will make its award to the lowest responsive, responsible bidder unless

additional criteria is established herein. When payments are to be made to the County, the

County will award based on payments unless these documents establish additional criteria.

As used for this award, “responsive” shall mean a bid that conforms in all respects with the

terms and conditions of the County’s requirements. As used for this award, “responsible”

shall mean that the bidder has the capability in all respects to perform fully the contract

requirements, and the integrity and reliability which will assure good faith performance.

 County reserves the right to accept any item or group of items offered, unless the bidder

qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording

in the bid so states and if all items solicited are included in the bid.

 When applicable, provide unit prices and extension prices. Where there is disagreement in

the unit and extension prices, the unit price shall govern.

MISSOURI PREVAILING HOURLY WAGE RATES:

The proposal for this Contract shall be based upon the required payment by the Bidder for

wages for each craft or type of workmen required to execute the Contract as determined

by the Department of Labor and Industrial Relations of Missouri, pursuant to Sections

290.210 to 290.340, RSMo. For those projects with a total cost of more than $75,000.00, a

schedule of such prevailing hourly rate of wages as determined by the Department of

Labor and Industrial Relations of Missouri, pursuant to said statutory provisions and made

a part of this Contract, Annual Wage Order #32, as of June 26, 2025.

Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not apply to

the construction of public works for which either the engineer’s estimate of the bid

accepted by the County for the total project is in the amount of $75,000.00 or less. For any

awarded bid in the amount of $75,000.00 or less that becomes subject to a contract

amendment that increases the total project cost in excess of $75,000.00, the provisions of

290.210 to 290.340 shall apply only to that portion of the project that is in excess of

$75,000.00.

INSURANCE:

The successful bidder must agree to provide and maintain during the life of the Contract

the insurance(s) listed below, in the minimum amounts specified, with an insurance

company licensed to do business in the State of Missouri. All policies must name the

County as an additional insured and provide for thirty (30) days written notice prior to any

material changes or cancellation. Successful bidder will be awarded contract once a

Certificate of Insurance is provided.

a. Worker’s Compensation and Employer’s Liability: Statutory WC limits as

26-035 FAMILY ARENA DIGITAL MARQUEE

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Proposal Response from (please complete)

______________________________________

Name of Company or Individual

required by the Statutes of the State of Missouri, (or a qualified self-insurer) and

Employers Liability in an amount of no less than $1.0 million.

b. Automobile, General Liability and Property Damage: The Contractor shall

maintain the following minimum amounts of automobile, general liability, and

property damage insurance coverage during the life of the contract:

$1,000,000 for bodily injury or death to any one person and $3,000,000 per

occurrence for automobile and general liability coverage; and property damage

coverage of at least $1,000,000. A Combined Single Limit Policy in the amount of

$3,000,000 is an acceptable alternative. Automobile coverage must include non-

owned vehicles.

c. Additional Requirements: The Automobile & General Liabilities policies shall be

endorsed to include the County as an additional insured including the following

language: “Nothing in this endorsement shall serve to operate as a waiver of the

County’s Sovereign Immunity or broaden the liability of the County beyond the

provisions of Sections 537.600 to 537.610 of the Revised Statutes of Missouri”.

Contractor shall provide 30 days advance written notice of any material change. A

Waiver of Subrogation in favor of the County shall be endorsed on each of the

policies. The required insurance shall be primary insurance with respect to any

other insurance or self-insurance programs maintained by the County. A

Certificate of Insurance evidencing the above coverage(s) together with a copy of

the required endorsements shall be provided to the County prior to the

commencement of any work. It shall be the Contractor’s responsibility to keep the

respective insurance policies and coverages current and in force for the life of the

contract.

d. Subcontractor’s Coverage: It shall be the Contractor’s responsibility to ensure

that all subcontractor’s maintain the same coverages and limits as outlined herein.

BONDS:

Performance Bond - A 100% Performance and Payment Bond in favor of the Owner. The

Security Co. representing Contractor must be authorized to do business in the State of

Missouri and be approved by Owner. Performance and Payment bond will be required if

project is $50,000.00 or greater.

26-035 FAMILY ARENA DIGITAL MARQUEE

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Proposal Response from (please complete)

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Name of Company or Individual

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