Project Information

Bid Title

RFP-Walk-in Freezer Replacement

Issuing Agency

Bessemer Board of Education

Location

Alabama

Published Date

Feb 28, 2026

Closing Date

Mar 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP-Walk-in Freezer ReplacementÂ

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February 27, 2026

Walk-In Freezer Replacement

BCS-2026-102

The Bessemer City Board of Education will accept sealed bids for Child Nutrition Walking-In

Freezer Replacement. All respondents are required to submit 3 (three) copies of their bid.

SEALED BIDS WILL BE RECEIVED BY THE FINANCE DEPARTMENT LOCATED AT BESSEMER

CITY BOARD OF EDUCATION, 1621 5TH AVENUE NORTH, BESSEMER, AL 35020 UNTIL Friday,

March 20, 2026 at 2:00 PM . All envelopes (inside & outside) MUST be labeled whether mailed or

hand-delivered with bid number to:

BCS-2026-102

Child Nutrition Walk-in Freezer Replacement

Bessemer Board of Education

ATTN: Patricia Stewart

1621 5th Avenue North Bessemer, AL 35020

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDER TO MAKE CERTAIN THAT THE BIDS

ARE RECEIVED IN THE FINANCE DEPARTMENT ON/BEFORE Friday, March 20, 2026 ANY BIDS

RECEIVED AFTER THE DESIGNATED DATE AND TIME WILL NOT BE CONSIDERED. BIDDER

MUST USE THIS FORM AND RETURN IN ITS ENTIRETY.

ITB Posted

Sealed Bid Due

Bid Opening

School Board Meeting (special called)

Commencement of Services

Friday, February 27, 2026

Friday, March 20, 2026 at 2:00 PM

Monday, March 23, 2026 at 2:00 PM

March 30-April 3, 2026

April 3, 2026

For further information, related to the bid process, you should contact Sharon Sanders,

Director-Child Nutrition, by phone at 205-645-3608 or email at shsanders@bessk12.org.

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Terms, conditions, and criteria applicable to bids and contracts awarded pursuant thereto:

SECTION I-GENERAL INFORMATION

1.​ General Criteria for Awarding Bids: Bids shall be awarded to the lowest responsive,

responsible bidder, taking into consideration the amount of the bid, the quality of

commodities, goods or services proposed to be provided and their conformity with

specifications, compatibility with existing services, material or equipment, the purpose for

which the contract or order is to be awarded, terms of delivery (including date, point of

delivery or pickup, and transportation charges), and other identifiable objective

circumstances or considerations that reasonably reflect or evidence the bidders’ ability to

meet the requirements of the invitation to bid.

2.​ Bid Process Governed by Law: The process of bid solicitation and the awarding of bids

and/or contracts based thereupon shall, in all respects, be governed and controlled by

applicable law, any provision herein to the contrary notwithstanding.

3.​ Eligibility: Prospective bidders and contractors shall be properly licensed, certified, or

registered with appropriate governmental or regulatory authorities and must be prepared

to demonstrate to the Bessemer City Board of Education (“the Board”) their fitness and

ability to provide the product, material, or service on the terms and conditions specified.

Prospective vendors shall be responsible for advising the Board of their desire to be

included in invitations to bid. The Board reserves the right not to solicit, receive, or

entertain bids from vendors which have not responded to previous invitations, which

have not performed to the satisfaction of the Board in previous transactions, or which

cannot demonstrate to the satisfaction of the Board their willingness or ability to meet the

reasonable requirements of the Board.

4.​ Advance Provisions or Samples: The Board reserves the right to request

demonstrations or samples of products or services before an award is made. The vendor

must supply a return label or pick up the sample within one month following the bid

opening. However, if the vendor does not attempt to pick up the sample within one

month, the Bessemer City Board of Education will dispose of the product. Pictures,

descriptions and other explanatory documents and materials are encouraged and may

be submitted with the bid.

5.​ Discretion to Reject Bid: The Bessemer City Board of Education expressly reserves

the right to reject all bids or parts thereof in its sole discretion.

6.​ Hold Harmless: Contracting party agrees to indemnify, hold harmless and defend

Bessemer City Schools, its elected officers and employees (hereinafter referred to in this

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paragraph collectively as "Bessemer"), from and against any and all loss expense or

damage, including court cost and attorney's fees, for liability claimed against or imposed

upon Bessemer because of bodily injury, death or property damage, real or personal,

including loss of use thereof arising out of or as a consequence of the breach of any duty

or obligations of the contracting party included in this agreement, negligent acts, errors

or omissions, including engineering and/or professional error, fault, mistake or

negligence of Integrator, its employees, agents, representatives, or subcontractors, their

employees, agents or representatives in connections with or incident to the performance

of this agreement, or arising out of Worker's Compensation claims, Unemployment

Compensation claims, or Unemployment Disability compensation claims of employees of

company and/or its subcontractors or claims under similar such laws or obligations

Company obligation under this Section shall not extend to any liability caused by the

sole negligence of Bessemer, or its employees. Before beginning work, the contracting

party shall file with the Board a certificate from his insurer showing the amounts of

insurance carried and the risk covered thereby. Liability insurance coverage must be no

less than $1,000,000. During performance,the company must effect and maintain

insurance from a company licensed to do business in the State of Alabama. Coverage

required includes 1) Comprehensive General Liability; 2) Comprehensive Automobile

Liability; 3) Worker's Compensation and Employers' Liability.

7.​ Local Preference: In awarding the contract, preference will be given to Alabama

resident contractors and a nonresident bidder domiciled in a state having laws granting

preference to local contractors shall be awarded the contract only on the same basis as

nonresidential bidder’s state awards contracts to Alabama contractors bidding under

similar circumstances.

8.​ Equivalent Bids: Bid specifications that refer to company names, brand names, or

model numbers shall, unless otherwise provided, be construed to permit bids to be

proposed that offer products, materials, or services of equivalent (or better) utility and

quality. Bids proposing an equivalent product, service, or material should include a

complete explanation of the nature of any deviation or discrepancy from advertised

specifications and the reasons such discrepancies should be deemed equivalent to the

advertised specifications. Proprietary specifications may be waived for functional

equivalents. The Board or its agents will be the sole party responsible for determining

equal or better bids.

9.​ Bidder’s Certification: Bidder certifies by bidding that it is fully aware of the conditions

of service and purpose for which item(s) included in this bid are to be purchased, and

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that the sealed bid will meet these requirements of service and purpose to the

satisfaction of the Bessemer City Board of Education.

10.​Disqualification of Bids: Bids may be disqualified before the awarding of the contract

for any of the following:

a.​ Failure to mark the envelope as required.

b.​ Failure to sign the bid documents on any signature line.

c.​ Failure to include requested information (example, deviations).

d.​ Excessive errors.

e.​ Failure to include bid bond (if required).

f.​ Failure to have an original signature on the bid form or a faxed copy is not

acceptable.

g.​ Failure to attend the pre-bid meeting (if required).

h.​ This “Invitation to Bid” shall not be altered by the bidder in any way. Any and all

changes from those specified shall be listed as a deviation. Failure to abide by

this may result in the bid being disqualified.

i.​ Failure to provide all information requested, as requested.

11.​Reduction in Pricing: In the event the vendor receives a reduction in cost from the

supplier or manufacturer, the Bessemer City Board of Education shall receive the benefit

of such a reduction on any undelivered portion of the contract.

12.​Federal Compliance: This project is partially funded with federal funds and shall comply

with all applicable provisions of 2 CFR Part 200.

13.​Sales and Use Tax Transactions:

Direct Purchase Transactions: The Bessemer City Board of Education is exempt from

all taxes; however, the bidder shall be responsible for payment of all sales, use, lease,

ad valorem, and any other taxes that may be levied or assessed by reason of the

transaction.

14.​Waive informality, technicality or irregularity: The Bessemer City Board of Education,

or its Agent, shall have the right to waive any informality, technicality, or irregularity.

15.​Termination of contract: The Bessemer City Board of Education has the right to cancel

any contract, in accordance with Procurement Contract Rules and regulations, for cause,

including but not limited to, the following: (1) failure to deliver within the terms of contract;

(2) failure of the product or service to meet specifications, conform to sample quality, or

to be delivered in good condition; (3) misrepresentation by the vendor, (4) fraud,

collusion, conspiracy, or other unlawful means of obtaining any contract with the state;

(5) conflict of contract provisions with constitutional statutory provisions by state or

federal law; and (6) substantial change in the financial or economic condition of the

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Bessemer City Board of Education, (7) failure to resolve billing issues in a timely manner,

(8) any other breach of contract. If the contract is terminated, the contract may be

awarded to the next lowest responsible bidder.

16.​Smoke-Free Policy: All Bessemer City Board of Education facilities and offices are

smoke-free environments. All potential and successful bidders must abide by this policy.

17.​Deviation Disclosure: Any and all deviations must be identified and documented on the

appropriate enclosed form. Failure to do so may result in the disqualification of the

vendor.

18.​Collusion: The Board will not be a party to any form of collusion among vendors. The

enclosed non-collusion form shall be completed and forwarded with the bid.

19.​Certificate of Eligibility: All potential vendors must disclose eligibility to bid on the

project. Complete the enclosed Certificate of Eligibility.

20.​Vendor Guidelines: All vendors doing business with the Bessemer City Schools are

expected to comply with guidelines for doing work on school premises. Enclose Vendor

Guidelines for working in Bessemer City Schools when returning your sealed bid.

21.​ Bidder should adhere to all below acts that are applicable for this bid:

Clean Air Act: (42 U.S.C. 7401-767lq) Additional Information

Federal Water Pollution Control Act as amended: (22 U.S.C. 1251-1387)

Additional Information

Equal Employment Opportunity: (41 CFR §60) Additional

Information

Davis-Bacon Act: (40 U.S.C. 3141-3148) Additional Information

Contract Work Hours and Safety Standards Act: (40 U.S.C.

3701-3708) Additional Information

Rights to Inventions Made Under a Contract or Agreement: (37 CFR

§401.2) Additional Information

Debarment and Suspension: (Executive Orders 12549 and 12689)

Additional Information

Byrd Anti-Lobbying Amendment: (31 U.S.C. 1352) Additional Information

Procurement of Recovered Materials: (See §200.322) Additional

lnformation

22.​Audit: For the purpose of verifying pricing, the successful bidder must agree to allow the

Bessemer City Board of Education to audit-related records with 72-hour notice.

23.​No contract shall be binding except through Board approval and issuance of a

purchase order or executed contract.

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Commodity Codes

• NAICS 333415Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

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