Project Information

Bid Title

Vehicle Evidence Towing and Secured Storage Services

Issuing Agency

City of Elk Grove

Location

California

Published Date

May 13, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Type	Name	Due Date	Notice	Details	Posted
RFP	Vehicle Evidence Towing and Secured Storage Services	06/03/26	RFP Package	Q & A	Police	05/11/26	Active

Attachment Preview

CITY OF ELK GROVE

Request for Proposal (RFP)

For

Vehicle Evidence Towing and Secured Storage Services

City Clerk’s Office

City of Elk Grove

8401 Laguna Palms Way

Elk Grove, CA 95758

Proposals Due by Wednesday, June 3, 2026, 4:00 PM PDT

Page 1 of 35

TABLE OF CONTENTS

Section

Section 1

Section 2

Section 3

Attachment A

Attachment B

Attachment C

Contents

Administrative Information

Guidelines for Proposal

Proposal Evaluation Criteria and Selection Process

Scope of Services

Pricing Sheet

Professional Services Contract

Page

3

8

11

12

16

17

Page 2 of 35

SECTION 1 – ADMINISTRATIVE INFORMATION

1. Introduction

The City of Elk Grove (City) is accepting proposals from prospective, qualified Service

Providers (“Service Provider(s)”) for Vehicle Evidence Towing and Secured Storage

Services in accordance with the included specifications, terms, and conditions shown in

this Request for Proposals (“RFP”) and any attachments, including the Scope of Services

specified in Attachment A (“Scope of Services” or “Services”). Prospective Service

Providers are advised to read this information over carefully prior to submitting a proposal.

This solicitation will only be used for the Elk Grove Police Department Vehicle

Evidence Towing and Secured Storage Services specifically for the towing and

secure storage of vehicles seized as evidence during investigations. Other City

Department(s) may solicit general towing services for City owned and operated

vehicles under a separate solicitation at a future date. Qualifying applicants are

welcome to submit applications/proposals to any and all open solicitations.

2. Key Dates

The following is a tentative schedule of the RFP key dates. While the City will attempt to

maintain this schedule, the following dates are projections, and the City reserves the right

to modify this schedule as needed to accommodate this completion of this RFP process.

Description

Release of RFP:

Date

May 11, 2026

RFP Questions Due Date:

May 21, 2026, 4:00 PM PDT

City Response to Questions Posted: May 26, 2026

Application Submission Deadline: June 3, 2026, 4:00 PM PDT

Anticipated Contract Award Date: July 2026

Anticipated Period of Performance: 5 years (July 2026 through June 2031)

3. Submission Format

Proposals may be submitted and accepted via mail or electronically, at the addresses

indicated in this RFP, to be received by the City no later than the Submission Deadline set

forth above. Details regarding the acceptable submission format are specified under the

below Section 2, Guidelines for Proposal.

4. Questions

Questions regarding this RFP are to be directed by e-mail to: Fauna Shrago at

fshrago@elkgrove.gov. The City must receive all questions no later than the RFP

Questions Due Date set forth above. The purpose of the question period is to clarify

legitimate ambiguities in the solicitation documents. The City reserves the right to

disregard questions that appear to be generic, automatically generated, or not reflective

of a reasonable review of the RFP. Service Providers are encouraged to ensure all

questions reflect their understanding of the project and the specified requirements of this

RFP.

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Material changes, if any, to the scope of services or proposal procedures shall only be

transmitted by written addendum and posted to the City website. Addendums and

answers to submitted questions will be available via the City of Elk Grove website under

“Notice” for the RFP announcement.

5. Late Proposals

Proposals arriving after the specified date and time shall not be considered, nor will late

proposals be opened. Each Service Provider assumes responsibility for timely submission

of its proposal.

6. Withdrawal or Modifications of Proposals

Any proposal may be withdrawn or modified by a written request signed by the Service

Provider and received by the City Clerk prior to the final time and date for the receipt of

proposals. Once the deadline is past, Service Providers are obligated to fulfill the terms

of their proposal.

7. Proposal Acceptance and Rejection

The City reserves the right to accept any proposal, reject any and all proposals, and to

call for new proposals or dispense with the proposal process in accordance with the Elk

Grove Municipal Code.

8. Proposal Evaluation and Selection

Evaluation shall be made based on the criteria noted in Section 3: Proposal Evaluation

Criteria and Selection Process. A contract may be awarded to the responsible Service

Provider who best meets the City’s needs by demonstrating the competence and

qualifications necessary for the satisfactory performance of the required services, and

shall not necessarily be based on the lowest priced proposal, except as otherwise

provided by law, taking into consideration adherence to the included specifications. A

contract may be awarded to the next responsible Service Provider if the successful

Service Provider refuses or fails to execute the contract. All Service Providers that were

not selected by the City shall be notified in writing. Nothing herein shall obligate the City

to award a contract to any responding Service Provider. Any contract awarded will be

non-exclusive, and the City reserves the right to seek services from other sources, in the

City’s sole discretion.

9. Register with the California Secretary of State

Unless Service Provider is a sole proprietorship, Service Provider must be registered and

in good standing with the California Secretary of State within 14 days following notification

of the City’s intent to award a contract to Service Provider and prior to execution of a final

contract. Failure to timely register with the Secretary of State may result in the City

awarding the contract to another Service Provider. Additional information regarding the

registration process may be found on the Secretary of State’s website at:

https://bizfileonline.sos.ca.gov/.

10. Disclosure of Submitted Materials

After selection and execution of the contract(s), (or prior thereto if required by law) all

information and materials provided in each submittal received is subject to disclosure

through a public records request pursuant to the California Public Records Act, or

otherwise as may be required by law. The City, in its sole discretion, may release any

Page 4 of 35

submitted materials, regardless of whether such materials are marked by respondents as

confidential or otherwise as protected.

11. Waiver of Irregularities

The City retains the right, in its sole discretion, to waive any irregularities in proposals that

do not comply with the strict requirements of this RFP, and the City reserves the right to

award a contract to a Service Provider submitting any such non-compliant proposal, all in

the City’s sole discretion.

12. Background Investigation

Prospective Service Providers, including their employees and on-call staff, shall submit to

a full background investigation, to include, but not limited to, Live Scan fingerprinting,

conducted by the EGPD. Any Service Provider awarded a Contract must complete this

background investigation before the Service Provider will receive a Notice to Proceed.

The EGPD shall review the background investigation and may deny access to any

individual in its discretion as it deems necessary for the security of the public and City

personnel.

13. Security Access Policy and Background Investigation

If the Services required to be completed under this RFP require access to City facilities,

the Services are subject to the City’s Security Access Policy, as attached to the

Professional Services Contract, attached as Attachment C to this RFP. No contract shall

be awarded to any Service Provider that is unable to complete the scope of Services as a

result of denied access under the City’s Security Access Policy

14. Local Vendor Preference

A bid or proposal from a local vendor for commodities, equipment, and general services

will be tabulated as if it were five (5%) percent below the figure actually set forth in the bid

or proposal, up to a maximum preference of Fifty Thousand and no/100th" ($50,000.00)

Dollars per bid or proposal, to account for the financial advantages accruing to the City by

the award of a bid to a local vendor. The City, when seeking bids or proposals for

commodities, equipment, and general services will notify bidders or proposers that bids or

proposals will be evaluated on the basis of a local preference of five (5%) percent of the

bid or proposal price.

"Local vendor" means a person or legal entity which has a place of business (other than

a post office box) within the city and has a valid, current business license issued by the

City. To qualify as a local vendor for the purposes of Elk Grove Municipal Code (EGMC)

Section 3.42.230, the vendor shall submit with its bid or proposal a completed City-

provided affidavit that documents the following: 1) the business has a facility with a City of

Elk Grove address, 2) the business has, during at least one (1) year immediately preceding

the submission of the bid or proposal, attributed sales tax to the City of Elk Grove, and 3)

the business has had a City of Elk Grove business license for at least one (1) year prior

to the submission of the bid or proposal. The Local Vendor Preference Affidavit of Eligibility

can be obtained by accessing the Request for Proposal and Bids section of the City

website,

https://cityofelkgrove.formstack.com/forms/local_vendor_preference_affidavit_of_eligibilit

y.

Page 5 of 35

Commodity Codes

• NAICS 488410Motor Vehicle Towing
• NAICS 493190Other Warehousing and Storage

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