Project Information

Bid Title

Request for Qualifications: ?26-2313 Building Commissioning Agent Addendum 1

Issuing Agency

Town of Holly Springs

Location

North Carolina

Published Date

Mar 9, 2026

Closing Date

Mar 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Request for Qualifications: 26-2313 Building Commissioning Agent

• Due Date: March 23, 2026 by 2 p.m. via e-mail
• Solicitation
  • Recreation Center Vol. 1 Drawings
  • Recreation Center Vol. 2 Drawings
  • Picnic Shelter Drawings
  • Restroom Building Drawings
  • Maintenance Building Drawing s
• Addendum 1

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TOWN OF HOLLY SPRINGS, NC

REQUEST FOR QUALIFICATIONS

RFQ 26-2313 Buildings Commissioning

For Eagles Landing Park Project

Issue Date: February 17, 2026

Due Date : March 23, 2026 at 2:00 PM

____________________________________________________________________________________

I. PURPOSE

The Town of Holly Springs is seeking Statements of Qualifications (SOQs) from

experienced, registered engineering firms in the State of North Carolina to

provide Building Commissioning Agent services for a Town project currently under

construction. The selected firm will deliver comprehensive commissioning services

throughout the construction, occupancy, and operational phases of the facility.

The Town’s goal is to deliver a high-performance building that meets operational,

environmental, and occupant-comfort objectives while minimizing long-term

maintenance needs. All building systems must be installed, tested, and verified to

operate in accordance with the design intent, project specifications, and the

Town’s performance requirements, supporting both efficient day-to-day

operations and future adaptability.

II. PROJECT DESCRIPTION

This project will transform the site into a vibrant community destination that

supports recreation and wellness for residents of all ages. Improvements include

the construction of a new recreation center (101,429 sq ft), two picnic shelters

(4,203 sq ft & 1,500 sq ft), a restroom building (7.719 sq ft), interior renovations to

an existing facility-Maintenance building (4,556 sq ft), and various park

amenities.

Attachments:

1. Recreation Center Vol. 1 Drawings

2. Recreation Center Vol. 2 Drawings

3. Picnic Shelter Drawings

4. Restroom Building Drawings

5. Maintenance Building Drawings

III. SCOPE OF WORK

The Town is seeking the professional services of a Commissioning Agent (CxA) to

join the project team during the construction phase and to provide

commissioning services through project acceptance and into early operations.

The CxA will be responsible for reviewing contractor submittals for all major

systems-including HVAC, lighting, plumbing, fire alarm, building automation, its

TOHS Project 23-013 RFQ 26-2313 Building Commissioning

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components and equipment, evaluating systems identified for commissioning,

and reviewing contractor pre-functional and start-up checklists. The CxA will

develop and administer the project’s functional testing procedures, validate the

testing, adjusting, and balancing (TAB) efforts, and lead the functional

acceptance testing of all commissioned systems. Responsibilities also include

reviewing and approving training agendas, operations and maintenance

(O&M) manuals, and as-built documentation. All functional testing must be

satisfactorily completed prior to final acceptance of the commissioning report.

Post-occupancy services will include opposite-season testing, coordination of a

10-month warranty review, and participation with the Town in collecting building

data to support a 12-month measurement and verification effort for energy

performance. The CxA will deliver a complete commissioning systems manual to

the Town at the conclusion of services.

The CxA to deliver following additional details.

a) Prepare and maintain a current facilities requirements and operations and

maintenance plan that contains the information necessary to operate the

building efficiently. The plan must include the following:

• a sequence of operations for the building;

• the building occupancy schedule;

• equipment run-time schedules;

• setpoints for all HVAC equipment;

• set lighting levels throughout the building;

• minimum outside air requirements;

• any changes in schedules or setpoints for different seasons, days of the week,

and times of day;

• a systems narrative describing the mechanical and electrical systems and

equipment;

• a preventive maintenance plan for building equipment described in the

systems narrative; and

• a commissioning program that includes periodic commissioning

requirements, ongoing commissioning tasks, and continuous tasks for critical

facilities.

b) Complete the following commissioning process (Cx) activities for

mechanical, electrical, plumbing, and renewable energy systems and

assemblies in accordance with ASHRAE Guideline 0–2013 and ASHRAE

Guideline 1.1–2007 for HVAC&R systems, as they relate to energy, water,

indoor environmental quality, and durability. The commissioning authority

must do the following:

TOHS Project 23-013 RFQ 26-2313 Building Commissioning

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• Review contractor submittals.

• Verify inclusion of systems manual requirements in construction documents.

• Verify inclusion of operator and occupant training requirements in

construction documents.

• Verify systems manual updates and delivery.

• Verify operator and occupant training delivery and effectiveness.

• Verify seasonal testing.

• Review building operations 10 months after substantial completion.

• Develop an on-going commissioning plan.

c) Develop monitoring-based procedures and identify points to be measured

and evaluated to assess performance of energy- and water-consuming

systems. Include the procedures and measurement points in the

commissioning plan. Address the following:

• roles and responsibilities;

• measurement requirements (meters, points, metering systems, data access);

• the points to be tracked, with frequency and duration for trend monitoring;

• the limits of acceptable values for tracked points and metered values (where

appropriate, predictive algorithms may be used to compare ideal values

with actual values);

• the elements used to evaluate performance, including conflict between

systems, out-of-sequence operation of systems components, and energy and

water usage profiles;

• an action plan for identifying and correcting operational errors and

deficiencies;

• training to prevent errors;

• planning for repairs needed to maintain performance; and

• the frequency of analyses in the first year of occupancy (at least quarterly).

IV. PROCUREMENT SCHEDULE

The following table shows the schedule of events for the conduct of this

solicitation. Details for some of the events are described in subsequent sections.

All dates are subject to change.

DATE / TIME

02-17-2026

02-27-2026 at 12:00 noon

EVENT

Issuance of Solicitation

Deadline to Submit Questions

TOHS Project 23-013 RFQ 26-2313 Building Commissioning

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By 03-09-2026

03-23-2026 by 2:00 p.m.

04-13-2026

Town to Post Answers to Questions (if any)

Statement of Qualifications Submission Deadline

Evaluation begins with contract negotiations to

follow

V. STATEMENT OF QUALIFICATIONS SUBMISSION INSTRUCTIONS

Format

Responses shall be submitted in a single, digital PDF file and contain the content

described below. The file should be a maximum of 20 pages in length, not

including the cover letter or authorized appendices detailed in the content

section. Please use size 11 point or larger font for readability.

Content

Responses must satisfy the criteria outlined below to be responsive to this

solicitation. Any modifications or enhancements proposed beyond the identified

scope of work outlined in this document must be clearly identified.

1. Cover Letter [no more than one (1) page]

Cover letters must include the following, at minimum:

• The legal name, address, and telephone number of the firm;

• The designated contact’s name, title, email address, and telephone

number;

• Introduce the firm and include type of projects completed. A brief

description of your interest in this project and the unique

advantages your firm/team bring to this project;

• A statement attesting to the submittal's accuracy;

• The signature of the individual(s) authorized to execute binding legal

documents for the firm.

2. Firm(s) Information and Qualifications

Describe your firm and how it’s organized including but not limited to the

following:

• The business entity type;

• All locations the work will be executed and managed; include the

percentage of work expected at each location (if applicable);

• The overall size/number of employees;

• The number of registered architects, engineers, and other

technical/relevant staff;

• The year the business was established and the number of years in

business for each company/firm;

• The names and title of each person authorized to enter into a

contract with the Town;

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• Services provided/areas of expertise;

• Summary of relevant certifications;

• Describe any litigation or arbitration (closed in the last 5 years, active,

and/or pending) in which your firm has been involved and the

outcome;

3. Qualifications and Experience of Relevant Personnel and Consultants

Identify all relevant personnel, subconsultants/subcontractors, and key

stakeholders that will be assigned to the scope of work. Describe their

qualifications and experience including but not limited to the following:

• Roles and expected responsibilities

• An overview of the project team’s current capacity and how this

project will fit into their workload.

• An organization chart of all key team members who will be directly

involved in this project. ** Organizational charts should be included in

the appendices and will not be counted against the page limitations.

• Resumes for each member of the project team that includes an

overview of their qualifications, experience, specific professional

licenses, certifications, and education as it relates to the scope of work,

include a summary of experience with an emphasis on experience with

similar projects in a similar role ** Resumes should be included in the

appendices and will not be counted against the page limitations;

• State any history or present condition that would put the firm/any

member of the project team in a conflict of interest;

• Include three project description, owner, size, systems commissioned

and year completed within the past two years of similar scope and

magnitude, by the proposed project team or key/lead project team

members expected to be assigned to the scope of work. Include

contact information for any references listed as part of these profiles.

**Project profiles/summaries should be included in the appendices and

will not be counted against the page limitations;

4. Project Approach and Schedule

Provide a detailed description of the proposed approach to the listed

projects and a general description of the proposed approach to future on-

call work as described in Section II: Scope of Work. Items to be covered

should include, but are not limited to:

• A detailed description of the firm’s commissioning process and

alignment with ASHRAE Guideline 0 and 1.1;

• A approach to construction-phase, and occupancy-phase

commissioning;

• A methods for functional testing , issue tracking and verification;

• A communications plan that involves stakeholder engagement and

regular updates;

• A approach to coordinating with the design team, contractor, and

owner.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541350Building Inspection Services
• NAICS 541690Other Scientific and Technical Consulting Services

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