Project Information

Bid Title

Union County Courthouse Roof Replacement

Issuing Agency

Union County

Location

Georgia

Published Date

Nov 4, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

UC-2025-02

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	UC-2025-02
Bid Title:	Union County Courthouse Roof Replacement
Category:	Non-Recreation Buildings/Facilities
Status:	Open

Description: The Union County Commissioner is requesting proposals from Georgia State licensed contractors to replace the roof at the Union County Courthouse Building located at 65 Courthouse Street, Blairsville, GA 30512.  Proposals are due no later than December 3, 2025 at 2:00 p.m. Publication Date/Time: 11/4/2025 8:00 AM Closing Date/Time: Open Until Contracted Contact Person: Pam Hawkins purchasing@uniongov.com Plan & Spec Available: All proposal documents are available on the Union County website: https://www.unioncountyga.gov/Bids.aspx Related Documents: RFP for Courthouse Roof Replacement Appendix A - Proposal Certification Appendix B - eVerify forms Appendix C - Contract Appendix D - Union County Roof Replacement Specifications 10.20.2025 Appendix E - Union County Roof Replacement Drawings 10.20.2025 Appendix F - Union County Courthouse Roof Assessment Report

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REQUEST FOR PROPOSAL

Issuing Agency

Issue Date

Union County Commissioner

65 Courthouse Street, Suite 1

Blairsville, Georgia 30512

Phone: 706-439-6000

Fax: 706-436-6004

November 5, 2025

Proposal Closing Date

Proposal Closing Time

Commodity

December 3, 2025

2:00 P.M.

Roof Replacement for the Union County

Courthouse Building

Project# UC-2025-02

REQUEST FOR PROPOSAL

The Union County Commissioner is requesting proposals from Georgia state licensed

contractors to replace the roof at the Union County Courthouse Building located at 65

Courthouse Street, Blairsville, GA. Contractor must have current contractor’s license.

The Contractor shall provide all materials and services necessary in the performance of

this RFP.

Proposals will be received by the Union County Commissioner, 65 Courthouse Street, Suite

1, Blairsville, Georgia 30512 until 2:00 PM local time on December 3, 2025. Late

proposals will not be considered nor returned. Proposals will be formally accepted and

acknowledged at the Union County Commissioner’s Office by staff personnel.

The Proposal documents and specifications are available for inspection on the Union

County website https://www.unioncountyga.gov/Bids.aspx and at the Union County

Commissioner’s Office, 65 Courthouse Street, Suite 1, Blairsville, Georgia 30512; phone

706-439-6000 or fax 706-439-6004.

Proposals may not be withdrawn for ninety (90) days after the time and date set for closing,

except as allowed by O.C.G.A. Union County reserves the right to reject any and all

proposals and to waive any technicalities.

RFP DOCUMENTS ARE AVAILABLE AT THE UNION COUNTY, GEORGIA

WEBSITE:

https://www.unioncountyga.gov/Bids.aspx

Legal ad to run 11/5/2025, 11/12/2025, 11/19/2025, and 11/26/2025.

Also to be advertised on the Georgia Procurement Registry

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1.0 INTRODUCTION

1.1 Purpose of Procurement

The Union County Commissioner is requesting proposals from Georgia State licensed contractors

to replace the roof at the Union County Courthouse Building located at 65 Courthouse Street,

Blairsville, GA 30512.

1.2 Proposal Certification

Pursuant to the provisions of the Official Code of Georgia Annotated 50-5-67(a), Union County

certifies that the use of competitive sealed bidding will not be practical or advantageous to the

County in completing the acquisition described in this document.

The Owner shall have the right to waive any informality, irregularity, or insufficiency in the

proposal procedure and in any proposal or proposals received and to accept the proposal which, in

the Owner’s sole judgment, is in the Owner’s own best interests. The Owner shall have the right

to accept any proposal.

1.3 Schedule of Events

This Request for Proposals shall be governed by the following schedule:

DATE

November 5, 2025

ACTIVITY

Release of RFP

November 18, 2025

12:00 noon

November 25, 2025

5:00 p.m.

December 3, 2025

2:00 p.m.

Deadline for written questions to be submitted to

Kevin Hamby (kevin@hambymanagement.com)

Answers to written questions posted to website:

https://www.unioncountyga.gov/Bids.aspx

Proposals Due

1.4 Restrictions on Communications

From the issue date of this RFP until a contractor is selected and the award is announced,

Contractors are not allowed to communicate for any reason with any County staff or elected

officials except: 1) through the Project Manager or County Staff named herein, 2) at the Pre-

Proposal Meeting or 3) as provided by existing work agreement(s). The County reserves the right

to reject the submittal of any bidder violating this provision.

1.5 Pre-Proposal Meeting

Omit.

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1.6 Questions & Addenda

All questions concerning this RFP must be submitted in writing (email is preferred but fax and

mail may be used) to the Union County Commissioner’s Office no later than 12:00 pm on

November 18, 2025, local time.

The Inquiries must be directed to:

Kevin Hamby, Project Manager

Union County Commissioner

65 Courthouse Street, Box 1

Blairsville, GA 30512

kevin@hambymanagement.com

Phone (706) 215-1364

No response to inquiries other than written will be binding upon the County. Union County

reserves the right to issue written addenda to any inquiries that alter the scope of the Request for

Proposals. Addenda shall be posted to the county website,

https://www.unioncountyga.gov/Bids.aspx no later than November 25, 2025, at 5:00 PM. A signed

copy of any addenda shall accompany submitted qualifications proposals. Proposers are advised to

check the website for addenda before submitting their Proposals.

1.7 Definition of Terms

County – Office of the Union County Commissioner

OCGA - Official Code of Georgia Annotated (State Statute)

Proposer - Respondent to this Request for Proposals

Contractor - The successful respondent to this Request for Proposals, after being placed under

contract with the County.

RFP - Request for Proposals

Contract Documents – The Contract Documents are defined as all Drawings, Specifications,

Bulletins, Agreement Forms and Addenda issued through the completion of the project including,

but not limited to:

1. Appendix A Proposal Certification

2. Appendix B e-Verify / Save Affidavit (for contractor, sub-contract, and sub-sub contractor)

3. Appendix C UCC Contract

4. Appendix D UCC Design Criteria and Specifications

5. Appendix E UCC Design Drawings

6. Appendix F Roof Assessment Report

1.8 Contract Term

The contract between the County and the Contractor shall become effective upon signing and

shall remain in force until completion of the project, or until notice of termination in writing is

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given by the other party as provided herein. Union County reserves the right to terminate

contract at any time if successful bidder fails to meet requirements stated in this proposal.

The contract shall terminate absolutely and without further obligation at such time as

appropriated and otherwise unobligated funds are not longer available to satisfy the obligations of

the County under this contract.

1.9 Bonds

Bid Bonds

Performance Bonds

Payment Bonds

5% of total bid amount

100% of total contract price (required of awarded vendor only)

100% of total contract price (required of awarded vendor only)

Information regarding bonds to be furnished (if required) is stated in the 6.0 Terms and

Conditions section of this bid document, 6.26 “Bid Bonds, Performance Bonds & Payment

Bonds”.

1.10 Exception to RFP

Each proposal shall be deemed to agree to comply with all terms, conditions, specifications, and

requirements of this RFP. An “exception” is defined as the Proposer’s inability or unwillingness

to meet a term, condition, specification, or requirement in the manner specified in the RFP. All

exceptions taken must be identified and explained in writing in your proposal and must

specifically reference the relevant section(s) of this RFP. If the proposer provides an alternate

solution when taking an exception to the requirement, the benefits of this alternative solution and

impact, if any, on any part of the remainder of the proposer’s solution, must be explained in

detail.

The County welcomes innovative suggestions and recommendations from Contractors that will

ensure a 100% successful service approach.

2.0 SCOPE OF WORK

The term "Work" means the construction and services required by the Contract Documents, and includes

all other labor, materials, equipment and services provided by the Contractor to fulfill the Contractor's

obligations to replace the roof on the Union County Courthouse building.

3.0 MANDATORY REQUIREMENTS

This section identifies all mandatory requirements which must be present in the proposal before

further consideration will be given.

3.1 Proposal Requirements

a. A transmittal letter that states the Proposal is submitted in response to RFP “Roof

Replacement for Union County Courthouse Building – Project# UC-2025-02”. Letter

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Commodity Codes

• NAICS 238160Roofing Contractors

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