Project Information

Bid Title

RFP# 18-MDSV-0226 Media Services

Issuing Agency

IDEA Public Schools

Location

Texas

Published Date

Nov 13, 2025

Closing Date

Dec 10, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP# 18-MDSV-0226 Media Services

• Attachment S

Attachment Preview

Request for Proposals (RFP)

#18-MDSV-0226 for Media Services

Issued by:

IDEA Public Schools

2115 W Pike Blvd

Weslaco, TX 78596

Proposal Closing Date:

2:00 PM CST

Wednesday, December 10, 2025

IDEA Public Schools, a Texas public charter school system, is accepting Proposals from qualified and experienced

Vendors/Contractors to provide Media Services.

IDEA Public Schools (“IDEA”) reserves the right to revise and amend the specifications prior to the date set for the

receipt of Proposals. Respondents are requested to clarify any ambiguity, conflict, discrepancy, omission or other

error(s) in this RFP in writing and at least two (2) days in advance of the submission deadline. Revisions or

amendments, if any, will be made by issuing an errata or addenda that is posted to IDEA’s website. Every effort will

be made to also send the errata or addenda issued to the parties known to have been furnished a complete copy

of this RFP. It is the responsibility of each Respondent, prior to submitting the Proposal, to check IDEA’s website to

determine if an errata or addenda was issued and, if so, to obtain such errata or addenda.

Inquiries and requests for information affecting the solicitation must be submitted in writing and shall be directed

to Procurement Manager, Damaris Morales at cnpprocurement@ideapublicschools.org. All inquiries via email

should have the subject line read: Questions - RFP # 18-MDSV-0226 for Media Services. To provide IDEA sufficient

time to adequately prepare responses to Vendor/Contractor inquiries, all questions must be submitted by

November 19, 2025, by 5:00 PM CST. Contact with IDEA personnel other than the CNP Procurement Staff regarding

this solicitation may be a reason for elimination from the selection process. Any prospective Respondent detecting

conflict or ambiguity in this RFP should notify the Procurement Manager, in writing, setting forth the grounds of the

alleged conflict or ambiguity and requesting the issuance of a clarifying addendum.

Contact:

Damaris Morales

Procurement Manager

cnpprocurement@ideapublicschools.org

956-314-8665

TABLE OF CONTENTS

TABLE OF CONTENTS..................................................................................................................................................... 2

PART I – GENERAL INFORMATION AND INSTRUCTIONS ............................................................................................... 3

PART II – SCOPE OF WORK AND PERFORMANCE REQUIREMENTS ............................................................................. 11

PART III – PROPOSAL SUBMISSION AND REQUIREMENTS .......................................................................................... 14

PART IV – EVALUATION CRITERIA................................................................................................................................ 17

PART V – GENERAL TERMS AND CONDITIONS ............................................................................................................ 18

PART VI – SUPPLEMENTAL TERMS AND CONDITIONS ................................................................................................ 24

PART VII – REQUIRED ATTACHMENTS......................................................................................................................... 27

Attachment A – Title Page........................................................................................................................................... 29

Attachment B – Vendor/Contractor Information........................................................................................................ 30

Attachment C – Vendor/Contractor Certification and Signature Page ....................................................................... 31

Attachment D – Proof of Insurance and/or Bonding .................................................................................................. 32

Attachment E – Certification Regarding Drug-Free Workplace .................................................................................. 33

Attachment F – Non-Collusion Statement .................................................................................................................. 34

Attachment G – IDEA Conflict of Interest Form .......................................................................................................... 35

Attachment H – Conflict of Interest Form CIQ ............................................................................................................ 36

Attachment I – Child Support Certification ................................................................................................................. 38

Attachment J – Equal Opportunity and Nondiscrimination ........................................................................................ 39

Attachment K – Felony Conviction Disclosure Statement........................................................................................... 40

Attachment L – Certification Regarding Lobbying....................................................................................................... 41

Attachment M – Debarment or Suspension Certificate.............................................................................................. 42

Attachment N – Contract Provisions for Contracts Involving Federal Funds .............................................................. 43

Attachment O – Criminal History Review of Vendor/Contractor Employees ............................................................. 46

Attachment P – Reference Sheet ................................................................................................................................ 49

Attachment Q – Recent and Ongoing Projects............................................................................................................ 51

Attachment R – Litigation, Terminations, Claims........................................................................................................ 53

Attachment S – Proposed Pricing................................................................................................................................ 55

Attachment T – Respondent’s W-9 ............................................................................................................................. 56

Attachment U – Deviations and Exceptions ................................................................................................................ 58

Attachment V – Vendor Packet ................................................................................................................................... 59

Part VIII: APPENDICES.................................................................................................................................................. 60

Appendix A: ................................................................................................................................................................. 61

Part VIII: ADDENDA OR ERRATA .................................................................................................................................. 62

Addendum No. 1: Addenda, Errata, and Clarifications ............................................................................................... 63

RFP# 18-MDSV-0226 Media Services

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IDEA Public Schools

PART I – GENERAL INFORMATION AND INSTRUCTIONS

1) Introduction and Purpose

IDEA Public Schools (“IDEA”) is a Texas nonprofit corporation and a tax-exempt organization pursuant

to the Section 501(c)(3) of the Internal Revenue Code. Pursuant to Chapter 12, Subchapter D of the

Texas Education Code and its Contract for Charter with the Texas State Board of Education, as renewed

by the Commissioner of Education, IDEA is an open-enrollment charter holder, governmental entity

and public school system. IDEA prepares Texas students from underserved communities for success in

college and citizenship. IDEA is a growing network of high-performing charter schools serving students

located throughout Texas in the Austin, El Paso, Houston, Permian Basin, Rio Grande Valley, San

Antonio, and Tarrant County regions. Although IDEA’s growth is rapid, it is also carefully planned.

Schools begin with select grade levels and eventually reach full scale as a Pre-K-12 campus as grade

levels are added to accommodate the students’ advancement.

IDEA’s mission is College for All. IDEA serves primarily low-income students in underserved areas of

both rural and urban communities. Over 80% of IDEA students are considered low-income and one of

every three students is the first in their family to go to college. Since the first graduating class in 2007,

100% of seniors have been accepted and matriculated to a college or university every year for fourteen

consecutive years. Thanks to a rigorous path to college that begins in Pre-K, IDEA students attend

selective universities throughout the country, win national awards and scholarships, and complete

college at a rate six times the national average for low-income students.

Note: While IDEA’s affiliates serve students in other states, this Request for Proposals and

any subsequent contract is only for goods or services provided to IDEA’s Texas based charter

school and campuses.

2) Objectives

Utilizing the Request for Proposals (RFP) method of procurement, IDEA is requesting Proposals from

Respondents for Media Services.

All interested parties may access this RFP package online at the following address:

https://ideapublicschools.org/our-story/finance-budget/

3) Funding Authority

IDEA will utilize federal funds to finance any purchases of goods and/or services through the

contract(s) awarded to the successful Vendor(s)/Contractor(s) through this RFP, including any

purchase orders issued under said contract(s).

4) Rationale for RFP

Upon consideration of the requirements for the procurement under this RFP, IDEA determined that

the RFP was the appropriate purchasing method for the following reasons:

(a) The selection of the successful respondent will not be made primarily on the basis of price.

(b) The purchasing requirements cannot be described by detailed specifications.

RFP# 18-MDSV-0226 Media Services

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IDEA Public Schools

(c) IDEA requires that each respondent provide innovative solutions to address the purchasing

requirements set forth in this RFP.

(d) IDEA anticipates negotiating or desires to negotiate the final award under this RFP to ensure that the

goods and/or services sought do, in fact, address the purchasing requirements.

5) Proposal Submissions

a) Proposal Response Requirements. Proposals should be prepared in such a way as to demonstrate

a straightforward, concise delineation of capabilities that satisfy the requirements of this RFP. To

qualify for evaluation, a Proposal must have been submitted on time and must materially satisfy

all mandatory requirements identified in this RFP. Respondents must follow the format

instructions detailed below in preparing and submitting a Proposal. Each Respondent is

responsible for ensuring that IDEA has the appropriate company name, authorized representative,

and contact information on file for the purpose of receiving notices, changes, addenda or other

critical information relating to this RFP.

b) Eligible Respondents. Respondents who can meet the technical specifications for quality and other

terms of this RFP, who are not debarred and/or suspended from conducting business with IDEA by

federal and state funded agencies and have the right to transact business in Texas are invited to

respond. A prospective Vendor/Contractor must affirmatively demonstrate responsibility and

good standing. Submitting a Proposal represents to IDEA that Vendor/Contractor meets the

following requirements:

i) Possesses or is able to obtain adequate financial resources to perform under this RFP.

ii) Can comply with the required scope of this RFP.

iii) Has a satisfactory record of integrity and ethics.

iv) Is otherwise qualified and eligible to receive an award.

v) Is in good standing with the applicable national or state agencies and associations.

c) Required Format. To be considered, the Proposal must be prepared according to the following

specifications and should include the following information and content. Failure to include these

items may result in disqualification. For details, see Part III, paragraph 2, Proposal Requirements.

i) Title Page

ii) Section I – Preface

iii) Section II – Summary of Experience & Qualifications

iv) Section III – Proposal Response to Scope of Work and Performance Requirements (including

project management and implementation plan and timeline)

v) Cost Summary

vi) Reference Sheet

vii) Recent and Ongoing Projects

viii)Litigation, Terminations, Claims

ix) Required Forms

x) Additional Documentation (optional)

RFP# 18-MDSV-0226 Media Services

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IDEA Public Schools

d) Submission of Proposals. Proposals shall be submitted by mail to the IDEA Public Schools

Headquarters, 2115 W. Pike Blvd., Weslaco, Texas 78596. Proposals shall be received no later than

2:00 PM CST on December 10, 2025, along with the requisite signature pages, required

attachments, and certification forms. Proposal envelopes received by mail must be clearly marked

with this RFP number and title and addressed as indicated in this RFP. Late Proposals will not be

accepted. Faxed or emailed Proposals will not be accepted. Deviations from any terms, conditions

and/or specifications, although discouraged, shall be conspicuously noted in writing by the

Respondent and shall be included with the Proposal in Attachment U.

e) Use of Brand Names. The use of brand and manufacturer’s names is for the purpose of brevity in

establishing type and quality of merchandise and is not restrictive. Manufacturer, trade, and/or

brand name must be indicated for each article and, when omitted, IDEA will consider Proposal to

be as specified. Illustrations and complete description must be included with the Proposal if

proposing other than specified.

f) Incurred Costs. All costs incurred in the preparation and submission of the Proposal shall be borne

solely by the Respondent. Where Respondents may be required to perform a presentation, give

demonstrations, provide samples and/or technical literature, or participate in any interview

process as related to this RFP, all costs shall be borne by the Respondent.

g) Proposed Costs. Respondent shall provide information on all costs that IDEA may incur related to

providing the requested goods and/or services herein. Respondent will provide a complete fee and

cost detail supporting all elements of its Proposal. The cost detail must include a narrative for each

fee or cost element. If Respondent does not expect IDEA to incur any costs, the Proposal shall state

“No costs to IDEA.” Costs should be submitted utilizing or referencing Attachment S.

h) Discounts. Although IDEA may take advantage of any discount offered by Respondent for payment

in less than thirty (30) calendar days, IDEA shall not consider discounts offered by Respondent

during the evaluation of the Proposal submitted. IDEA will only evaluate Proposals based on the

criteria set forth in Part IV of this RFP.

i) Tax Exemption. IDEA is exempt from federal excise tax, state, and local tax. Do not include tax in

cost projections. Any taxes included in cost projections will not be included in the tabulation of any

awards.

j) Withdrawal of Submitted Proposal. At any time prior to the closing date and time, a Respondent

may withdraw a submitted Proposal by submitting a request to withdraw in writing to

Procurement Manager, Damaris Morales at cnpprocurement@ideapubliscschools.org. By

submitting a Proposal, each Respondent guarantees that the Proposal submitted, including the

price(s) detailed therein, shall remain firm for a period of not less than one hundred twenty (120)

days from this RFP closing date. No Proposal may be withdrawn during the 120-day period of

offering.

k) Proposal Constitutes Offer. A Proposal submitted in response to this RFP is an offer to contract

with IDEA, based upon the terms, conditions, and specifications of this RFP and IDEA’s standard

RFP# 18-MDSV-0226 Media Services

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IDEA Public Schools

Commodity Codes

• NAICS 541810Advertising Agencies

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