Project Information

Bid Title

Landfill Brush Grinding

Issuing Agency

City of Nashua

Location

New Hampshire

Published Date

Mar 27, 2026

Closing Date

Apr 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB0290-041026

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB0290-041026
Bid Title:	Landfill Brush Grinding
Category:	City
Status:	Open

Description: The City of Nashua is seeking qualified contractors to perform grinding of the existing brush pile located at the landfill facility. Publication Date/Time: 3/27/2026 3:00 PM Closing Date/Time: 4/10/2026 1:00 PM Related Documents: IFB0209-041026-BID PACKAGE-LANDFILL BRUSH GRINDING

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City of Nashua, New Hampshire

Division of Public Works

Landfill Brush Grinding

IFB0209-041026

Bidding Specifications

and

Contract Requirements

March 2026

TABLE OF CONTENTS

DIVISIONS

INVITATION TO BID……….…………………………………………………………………………………….............................

1. BID FORM ………………………………………………………………………………………………………………………………..

REFERENCES ..........................................................................................................................…………..

BID SCHEDULE……………………………………………………………………………………………………………………………

2. INDEPENDENT CONTRACTOR AGREEMENT……………………………………………………………………………….

Table of Contents

Page 1 of 1

March 27, 2026

INVITATION TO BID

LANDFILL BRUSH GRINDING

IFB0209-041026

The City of Nashua is seeking qualified contractors grinding of the existing brush pile located at the landfill facility.

Interested bidders are encouraged to visit the site at their convenience to assess the quantity, composition, and

site conditions in order to prepare an informed bid. It is the City’s preference that all resultant grindings remain

on-site for use as daily or intermediate cover material. However, bidders may propose the removal and off-site

disposal of the grindings if it can be demonstrated that such an approach provides a cost advantage to the City. All

work shall be performed in accordance with applicable regulations and in a manner that ensures safe and efficient

operations at the landfill

All work must be completed by November 1, 2026.

The City of Nashua, through the Mayor, who is the awarding authority, reserves the right to reject any and all bids or

parts of bids; to waive any defects, information, and minor irregularities; to accept exceptions to these specifications;

to award contracts or to cancel this request if in the City’s best interest.

INFORMATION FOR BIDDERS:

The City is now accepting submittals electronically via Bonfire. Please review the electronic documents linked here,

Bonfire Vendor Registration and Bonfire Vendor Submission for more information. We strongly recommend that you

give yourself sufficient time and at least one (1) business day before due date to begin the uploading process and

finalize your submission. Copies are also available on the City’s website in the Purchasing section within the Bids

section.

If a Vendor chooses to submit their bid outside of Bonfire, the following are alternate options:

Paper: Submit one (1) paper copy and one digital copy on a USB drive sealed in envelope(s) and packages(s) clearly

marked “IFB0209-041026”. Bids must be submitted in the format provided and addresses the item(s) specified in

the IFB package.

Regardless of the method of submission bids must be received no later than 1:00 pm on Friday, April 10, 2026, in

the Purchasing Department; City Hall, 229 Main Street, Lower Level, Room 11, Nashua NH 03061. Postmarks or

other timestamps will not be accepted in lieu of actual delivery. Bidders can use whatever delivery mechanism it

chooses as long as it remains clear that the Bidder is responsible for submissions prior to the date and time.

The time of receipt shall be considered when a bid has been officially documented by the Purchasing Department,

in accordance with its established policies, as having been received at the location designated above. The City

accepts no responsibility for mislabeled mail. Any and all damage that may occur due to shipping shall be the

Bidders responsibility.

Complete specifications and related documentation are available on our website, www.nashuanh.gov, under

Services, Bid Opportunities, Current Bids; and on the Bonfire website. Refer to Document IFB0209-041026 and

related documents. Please note paper copies of bid documents are not available in the City’s Purchasing Office.

IFB0209-041026 – LANDFILL BRUSH GRINDING

Page I 1 of 6

Bids will be opened publicly on the due date and time. Results of the proposal opening will be posted on the

City's website, www.nashuanh.gov, under Services; Bid Opportunities; Bid Results; (Refer to Document

IFB0209-041026) within twenty-four (24) hours of the opening.

The timeline for this project is as follows:

Projected Timeline

Deadline for Bidder Questions

Bidder Questions Answers Posted

Bids Due

Date

Wednesday, April 1, 2026 at Noon

Friday, April 3, 2026 at 3:00pm

Friday, April 10, 2026 at 1:00pm

There will not be a Pre-Bid Meeting for this project.

Bidders are encouraged to submit questions via email; however, the City assumes no liability for assuring accurate

and complete email transmission/receipt and is not responsible to acknowledge receipt. Inquiries must be submitted

in writing, citing the IFB title/number, Page, Section, and must be received no later than Wednesday, April 1, 2026 at

Noon to:

City of Nashua

229 Main Street, Room 11,

Nashua, NH 03060

purchasing@nashuanh.gov

The City will consider all timely-received questions and requests for change and, if reasonable and appropriate, will

issue an addendum to clarify or modify this IFB. Answers to Bidder submitted questions and other addenda will be

posted on the City of Nashua website www.nashuanh.gov, under Services; Bid Opportunities; Current Bids; (Refer

to Document IFB0209-041026) and on Bonfire no later than Friday, April 3, 2026 at 3:00pm.

The City hereby notifies all Bidders that it will affirmatively ensure that in any contract entered into pursuant to this

advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to

this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or

disability in consideration for an award.

Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are biodegradable,

can be or have been recycled, or are environmentally sound. Due consideration will be given to the purchase of such

products. If you are proposing any such products which qualify, please so indicate in a cover sheet by item number

and description. We are also conscious of energy use and encourage Bidders to propose products that are energy

efficient.

All bids are binding for ninety (90) days following the deadline for bids, or until the effective date of any binding

resulting contract, whichever is later.

Bids must be submitted in the format provided and address the items specified in this request. The City may reject

any or all of the bids on any basis and without disclosure of a reason. The failure to make such a disclosure shall not

result in accrual of any right, claim or cause of action by any unsuccessful bidder against The City. The City reserves

the right to waive any irregularities when the public interest will be served thereby. The City also reserves the right

to negotiate any change or amendment in any bid without soliciting further requests for bids if the action is

necessary for the best interest of The City.

IFB0209-041026 – LANDFILL BRUSH GRINDING

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The City of Nashua will reject the bid of any proposer who is presently debarred, declared ineligible or excluded by

any Federal department or agency, and reserves the right to reject the bid of any proposer who has previously failed

to perform any contract properly for any purchaser, or to complete on time, contracts of a similar nature, who is not

in the position to perform the contract, or who has neglected the payment of bills or otherwise disregarded its

obligations to clients, purchasers, subcontractors, material men, or employees.

The City is exempt of all taxes. All bids must be FOB Nashua, NH. All Bidders must comply with all applicable Equal

Employment Opportunity laws.

Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a contractor who is in default on the

payment of taxes, licenses or other monies due the City. Therefore, this bid request is void as to anyone who is in

default on said payments.

GENERAL REQUIREMENTS

A. References: Bidders must have at least five (5) years’ experience and at least five (5) projects similar to that

indicated for this Project and with a record of successful in-service performance. References shall be provided to

the Owner’s Representative upon request.

B. To be eligible for an award, a Bidder must be deemed "responsible". A responsible Bidder:

 has the ability, capacity and skill to provide the goods or services required;

 can provide the goods or services within the time frame specified;

 has a satisfactory record of integrity, reputation, judgment and experience;

 has sufficient financial resources to provide the goods or services;

 providing the Bidder has provided goods or services to the City, has developed a positive track record

with the City.

C. The Successful Bidder will be required to provide the City with certificates of insurance for coverage as listed

below and endorsements affecting coverage required by the contract within ten (10) calendar days after the City

issues the Notice of Award. The City requires thirty (30) calendar day’s written notice of cancellation or material

change in coverage. The certificate and endorsements for each insurance policy must be signed by a person

authorized by the insurer and who is licensed by the State of New Hampshire. General Liability, Employer's

Liability and Auto Liability policies must name the City of Nashua as an additional insured and be reflected on the

certificate of insurance:

 General Liability insurance in the amount of $1,000,000 per occurrence and $2,000,000

aggregate;

 $1,000,000 Combined Single Limit Automobile Liability (coverage must include all owned, non-

owned and hired vehicles)

 Workers' Compensation Coverage in compliance with the State of New Hampshire statutes,

$100,000/$500,000/$100,000

All Bidders and subcontractors at every tier under this project will fully comply with NH RSA Chapter 281-A,

"Workers' Compensation".

It is the responsibility of the Successful Bidder to submit, to the City, certificates of insurance for the

Successful Bidder and all other subcontractors prior to the start of the project. It is the responsibility of the

Successful Bidder to provide the City with updated certificates of insurance for the Successful Bidder and all

IFB0209-041026 – LANDFILL BRUSH GRINDING

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