Project Information

Bid Title

Annual Contract for Child Custody Safe Exchange Tracker Software and Maintenance

Issuing Agency

Tarrant County

Location

Texas

Published Date

Nov 22, 2024

Closing Date

Jan 9, 2025

Government Level

State & Local

Status

Closed

Ref. #

F2025056

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposals
Status	Issued
Number	F2025056 (Annual Contract for Child Custody Safe Exchange Tracker Software and Maintenance)
Issue Date & Time	11/22/2024 07:30:03 AM (CT)
Close Date & Time	1/9/2025 02:00:00 PM (CT)
Question Cut Off Date	12/5/2024 12:00:00 PM (CT)
Notes	Tarrant County is seeking proposals for a cloud-hosted child check-in software for the Domestic Relations Office to streamline and improve the safety and efficiency of child custody exchanges and supervised visitation at the Family Law Center. The ideal solution would automate the check- in process and reduce wait times for families, staff, and the courts. Vendor must provide a turn-key solution and all-inclusive pricing. Vendor must accept a Purchase Order Vendor must include an itemized quote in the Response Attachments tab detailing all pricing. 1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for tw o (2) additional twelve (12) month periods , provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.

Contact Information

Name	Teresa Ralls, Senior Buyer
Address	100 E Weatherford St Suite 303 Fort Worth, TX 76196-0103 USA
Phone	(817) 884 x3246
Fax	(817) 884 x3246
Email	tfralls@tarrantcountytx.gov

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF

Bid Attachments

File Name	Description	File Size
F2025056 - Scope of Work.pdf	F2025056 - Scope of Work.	154 KB
F2025056 - Attachment 1 - Technical Requirements.xlsx	F2025056 - Attachment 1 - Technical Requirements	11 KB
F2025056 - Attachment 2 - Business Functional and Non-Functional Requirements.xlsx	F2025056 - Attachment 2 - Business Functional and Non-Functional Requirements.	14 KB
Deficiencies and Deviations Form.pdf	Deficiencies and Deviations Form	66 KB
TC_General_Terms_and_Conditions091724.pdf	Tarrant County General Terms and Conditions (9/17/2024)	89 KB
TC_Special_Terms_and_Conditions_Standard091724.pdf	TC_Special_Terms_and_Conditions_Standard(09/17/2024)	81 KB
TC_HUB_Policy053123.pdf	Tarrant County HUB Policy (5/31/23)	201 KB

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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