Project Information

Bid Title

Asset Management and Capital Planning Software System

Issuing Agency

Collin County

Location

Texas

Published Date

Jul 29, 2025

Closing Date

Sep 4, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Asset Management and Capital Planning Software System

Addenda: 0

Release Date: 7/29/2025

Due Date: 9/4/2025

Post Information

Posted At:Tue, Jul 29, 2025 9:10 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

Collin County's intent of this Request for Proposal (RFP) and resulting contract is for a standalone Asset Management and Capital Planning Software System and Facility Condition Assessment (FCA.) This software system and FCA will facilitate informed decision-making on building condition, capital layouts, project costs, building lifecycle, and deferred maintenance into a central location.

Collin County anticipates the contract to begin in November 2025 a nd continue for an initial terms of three (3) years. The County may extend the contract for two (2) additional one-year terms at its sole discretion.

Background

Collin County is considered an extension of state government. The biggest focus of county government is judicial (civil and criminal justice, adult and juvenile probation), human services, law enforcement and jail services.​​​The County is responsible for road and bridge maintenance in unincorporated areas, maintaining public records, collecting property taxes, issuing vehicle registrations and transfers, registering voters, conducting elections, and providing health and social services to indigent county residents.

The County facilities include a courthouse and more than a dozen county facilities that serve the public. Administrative offices are located in McKinney, TX, as is the justice center, jail, public works, animal services and health care services.

The County currently uses several information management systems to complete various asset management functions. There is no centralized system used to manage asset data across all departments, and multiple systems are used to complete various functions. Currently, the primary systems used to manage asset data ar e Microsoft Excel and Tyler Munis, the County's financial ERP system. The County Facilities department utilizes an Excel spreadsheet for building asset inventory such as exterior facades, flooring, ceiling grids, air handlers, lighting, generators, etc. Tyler Munis is utilized for service requests, work orders, equipment asset inventory, and asset maintenance/updates.

The County's goal is to implement and utilize an Asset Management and Capital Planning software system that will centralize existing capital asset data, improve budgeting and prioritizing capital planning projects to improve operations, equipment downtime and funding process. By optimizing future construction and facilities planning practices, the County's workflow efficiency and decision-making process will be streamlined. While other components of asset management (service requests, work orders, equipment asset inventory) are not currently required of the requested software solution, the County may consider those functionalities as a value add for future incorporation.

Timeline

RFP Released:

July 29, 2025

Deadline for Submission of Questions:

August 27, 2025, 2:00pm

Response Submission Deadline:

September 4, 2025, 2:00pm

Interviews / Demonstrations - Optional:

October 6, 2025

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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