Project Information

Bid Title

Fire Extinguisher Full-Service Maintenance including Inspections & Testing

Issuing Agency

City of Buffalo

Location

New York

Published Date

Jun 16, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Fire Extinguisher Full-Service Maintenance including Inspections & Testing
Category:	Public Works, Parks & Streets
Status:	Open

Publication Date/Time: 6/16/2026 5:00 AM Publication Information: The Buffalo News Closing Date/Time: 6/25/2026 12:00 PM Bid Opening Information: 6/25/2026 Related Documents: Complete Fire Extingusiher RFP -June 25

Attachment Preview

CITY OF BUFFALO REQUEST FOR PROPOSALS

FIRE EXTINGUISHER FULL SERVICE MAINTENANCE INCLUDING INSPECTIONS & TESTING FOR

VARIOUS CITY BUILDINGS

PROPOSAL DUE DATE: JUNE 25, 2026 at 12:00 PM

CONTACT PERSON:

Dr. Uzo E. Ihenko, Deputy Director of Building Operations

City of Buffalo Division of Building

Department of Public Works, Parks & Streets

Room 604 City Hall

Buffalo, New York 14202

Phone: 716-851-9624

Fax: 716-851-4791

Email: uihenko@city-buffalo.com

Table of Contents

PART A: WORK SCOPE

Activity Description

Page No.

Public Notice / Advertisement ----------------------------------------------------

3

General Information ----------------------------------------------------------------

4

Introduction

Building / Work Location

Facility Description

Hours of Operation

Contract Period

Management, Labor & Equipment

Scope of Services / Contract Requirements ----------------------------------

10

Scope of Services

Service Requirements

Work Scheduling, Rates & Procedure

Conditions for Purchasing/Securing Services Elsewhere

Unsatisfactory Performance

Performance Warranty

Material Warranty

Payments

Insurance / Indemnification --------------------------------------------------------

15

Workers Compensation and NYS Disability Insurance Certificate

Liability and Property Damage

Owner’s Protective Liability Insurance

Termination Condition --------------------------------------------------------------

16

PART B: BID SUBMITTAL FORM

Cost Rate Proposal Form ------------------------------------------------------------

18

Corporate Profile ----------------------------------------------------------------------

22

General Questionnaire ---------------------------------------------------------------

24

Attachments ----------------------------------------------------------------------------

28

EEO Documents (Need to be Signed and Returned with Bid)

NYS Prevailing Wages Info

City of Buffalo Building Locations

2

PUBLIC NOTICE

Request for Proposals for Fire Extinguisher Full-Service Maintenance including

Inspections & Testing for various City of Buffalo Buildings

The City of Buffalo is soliciting proposals from experienced contractors with trained technicians for fire extinguisher

full-service maintenance for various City of Buffalo occupied buildings. The City contemplates entering into an

agreement with the successful contractor, for an initial year term of one (1) year, with an option to renew for an

additional four (4) but separate one-year periods, to be exercised at the City’s sole discretion.

Written question(s) may be sent to Dr. Ihenko at uihenko@city-buffalo.com no later than Monday, June 22, 2026. All

question(s) and answer(s) responses would be published as an addendum on the City’s website at http://www.city-

buffalo.com , by Wednesday, June 24, 2026.

It is the bidder’s responsibility to ensure the sealed proposal is delivered before the bid opening and bidders must

utilize one of the following methods:

1 The City of Buffalo is soliciting proposals from experienced contractors with trained technicians for fire extinguisher

full-service maintenance for various City of Buffalo occupied buildings.

2.) Mail the sealed proposals to Room 502, City Hall, Buffalo, New York, 14202 with ATTN to the Commissioner of

Public Works, Parks and Streets. Bidders should allow for delivery before the bid opening (highly encouraged to

schedule for delivery on or prior to Thursday, June 25, 2026). It is also highly encouraged that bidders track delivery of

their mailed proposals and use appropriate priority mail as necessary. City of Buffalo staff is available to accept

deliveries on standard business days Monday-Friday from 8:00 AM to 4:00 PM.

Bids will be opened by City of Buffalo Representatives on THURSDAY , JUNE 25, 2026 at 12:00 PM LOCAL TIME via

video/phone conference call. Bidder representatives can view the public bid opening by emailing Melanie Galachiuk-

Kelly at mgalachiuk-kelly@buffalony.gov by 5:00 PM on Tuesday, June 23, 2026 to be added to the meeting invitation.

An updated meeting invitation will be sent prior to the bid opening to all who request to be added.

Any proposal received after 12:00pm on June 25, 2026 will be rejected and returned unopened to sender. The City

will not be responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence

Copies of the request for proposal including all related documents will be made available on the City’s

website and be obtained by visiting the City’s website at http://www.city-buffalo.com , by mail, and/or in

person through City of Buffalo, Office of Deputy Director of Buildings, 65 Niagara Square, Room 604,

Buffalo, New York 14202. No oral, electronic, telegraphic, telephonic, or facsimile transmittals will be

accepted. All proposals must contain an original signature by an authorized officer of the company.

All inquiries and comments concerning this request for proposal shall be

submitted in writing to:

Dr. Uzo E. Ihenko

Deputy Director

of Building

Operation 65

3

Niagara Square,

Room 604

Buffalo, New

York 14202

Fax: 716-851-4791

Email: uihenko@city-buffalo.comTHE CITY OF BUFFALO RESERVES THE RIGHT TO ACCEPT ANY

PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE CITY, OR WAIVE ANY INFORMALITY IN ANY

PROPOSAL. THE CITY MAY ALSO REJECT ANY AND ALL PROPOSALS.

4

CITY OF BUFFALO REQUEST FOR PROPOSALS

FIRE EXTINQUISHER FULL SERVICE MAINTENACE INCLUDING INSPECTIONS & TESTING

FOR VARIOUS CITY BUILDINGS

GENERAL INFORMATION

1. INTRODUCTION

The City of Buffalo through this request for proposals intends to select a contractor to provide full-service

maintenance including inspections, testing and purchasing and/or replacement of a defective unit. The

contractor shall provide all labor, tools, equipment, materials and supervision required to perform and

execute the contract as defined in the work scope. This proposal process will establish service rates which will

include annual inspection with full-service maintenance and cost per fire extinguisher (including testing,

corrective deficiencies parts), system recharge, and new fire extinguisher replacement unit cost. The

contractor shall on an annual basis provide on-site inspections with full maintenance of all fire extinguishers to

make sure it complies with all required federal, state and local laws that are applicable including NYS Fire

Prevention and Building Code Chapter C and NFPA 10.

2. BUILDING / WORK LOCATIONS

Fire extinguisher full maintenance services are required for all various two hundred and fifty (250) City of

Buffalo owned and occupied buildings and Parks scattered all over the City of Buffalo. The list and the

addresses of these buildings are attached as Attachment “C”. Some of these buildings are occupied by other

entities that may use our established price agreement.

3. FACILITY DESCRIPTION

The City of Buffalo buildings under this contract would comprise of multi-use facilities such as the City of

Buffalo headquarters (City Hall) with high rise office spaces and cafeteria; City Court with high rise secured

office spaces with attached prisoner holding center; various low rise scattered police stations; various low rise

scattered fire houses; various low rise scattered community and civic centers; and various City Park buildings

and shelters scattered all over the City of Buffalo.

4. HOURS OF OPERATION

The official City of Buffalo business hours are between 8am to 5pm Monday through Friday except publicly

held and observed holidays. Work conducted outside these hours would require special approval as it would

incur special work rate fees. No overtime charges allowed without permission.

The City reserves its rights and service provider must agree that the specified hours and days for scheduled

services may be subject to change in accordance to the specific needs of City of Buffalo and provider shall

utilize its best effort to accommodate such change.

5

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 423990Other Miscellaneous Durable Goods Merchant Wholesalers
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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