Project Information

Bid Title

CNP Milk 2026

Issuing Agency

Boaz City Schools

Location

Alabama

Published Date

Jun 3, 2026

Closing Date

Jun 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

CNP Milk 2026

Attachment Preview

Brandy Tarvin,

k

Bid: #005-SY2026/2027

May 29, 2026

Dear Sir or Madam:

Sealed proposals will be received by Boaz City Schools Child Nutrition Program until 9:00 a.m.

on Thursday, June 11, 2026 at which time they will be publicly opened and read for the furnishing

of milk and milk products for the Boaz City Schools for the 2026/2027 school year. Any bid

received after 9:00 a.m. will not be opened. Please return your bid in a sealed envelope to the

following address: Brandy Tarvin, Child Nutrition Program Director, Boaz City Schools,

126 Newt Parker Drive, Boaz, AL, 35957. Please clearly mark envelope: BID # 005-SY

2026/2027, Child Nutrition Milk Bid.

The specifications and bid information attached should be read carefully. Estimated usage of each

item is noted on the bid proposal form. Prices should be extended and totaled to arrive at the “Total

Bid” price. Boaz City Schools requires that all bidders must furnish a bid bond on any contract

exceeding $10,000.00. Therefore, a bid bond or cashier’s check for 5% of the total bid must

accompany bid proposal. All bidders must respond on the enclosed PROPOSAL FORM, properly

executed. No other response will be acceptable. The immigration packet must be completed

and returned at the time of the bid opening in order to be awarded the bid.

Boaz City Schools reserves the right to reject any and/or all bids and to waive informalities in

awarding this bid to the lowest responsible bidder. If you have any questions concerning this bid,

please contact Mrs. Brandy Tarvin, CNP Director at (256) 593-8180.

Sincerely,

Brandy Tarvin, RD, LD, SNS

Child Nutrition Program Director

Attachments

www.boazk12.org

BOAZ CITY SCHOOLS

CHILD NUTRITION PROGRAM

MILK BID

May 29, 2026

Bid: #005-SY2026/2027

BIDDERS ARE REQUESTED TO RETAIN THESE INSTRUCTIONS, CONDITIONS, AND

SPECIFICATIONS FOR FUTURE REFERENCE.

I. GENERAL INFORMATION

A. All bidders must use our form for submitting their bid.

B. All bids must be sealed and marked - CNP Milk Bid #005-SY 2026/2027. Late bids

will not be opened.

C. Bids will not include State Sales Tax or Federal Excise Taxes.

D. Records showing successful bidder(s) and prices quoted will be placed on file and may

be examined upon request. If contract is awarded to someone other than lowest bidder,

a note of explanation will appear in the bid file.

E. A bid by a supplier should be submitted to provide products to all

schools in the school system. The city schools are listed below:

Boaz Elementary

Corley Elementary

Boaz Intermediate

Boaz Middle

Boaz High

F. If a bidder finds discrepancies in or omissions from the bidding document,

or if in doubt as to the meaning, clarification should be requested by

calling Mrs. Brandy Tarvin, CNP Director. Telephone: (256) 593-8180.

G. Additional deliveries will be required for the summer feeding program as needed.

H. The attached immigration packet must be completed and returned at the time of the bid

opening. The immigration packet must be completed and returned at the time of the bid

opening in order to be awarded the bid.

I. The intent of Boaz City Schools is to strictly adhere to the Buy American provision

purchasing and using only domestic product. Our vendors will be required to provide

documentation prior to delivery if no domestic product is available and only non-

American product is available or if the price is prohibitively costly. BCS will maintain

the provided documentation. BCS reserves the right to refuse any non-domestic

product.

BID #005-SY2026/2027

PAGE 2

II. DISQUALIFICATION OF BIDS

Bids may be disqualified before awarding of the bid for any of the following reasons:

1. Failure to mark the envelope as required.

2. Failure to sign the bid document.

3. Failure to include requested information or other details of the bid.

4. Excessive errors in calculating prices and totals.

5. Failure to include bid bond.

6. Failure to sign and include Debarment and Suspension certificate.

Boaz City Schools reserves the right to reject any and/or all bids or any part thereof; to

waive technicalities or informalities; and to award the contract to other than the low bidder,

if cause can be documented.

III. METHOD OF AWARD

A. The intention of Boaz City Schools is to award the bid to meet the best interest of the

school district. The bid may be awarded by each category or by total low bid.

B. The policy of Boaz City Schools is not to purchase on the basis of low bid only.

Quality, conformity with specifications, purpose for which required, terms of delivery,

past service, and experience are among the factors that may be considered in

determining the responsible bidder.

C. In the event the low responsible bidder refuses to accept the entire requirements without

deviation, this vendor’s bid will be considered unacceptable.

D. After refusal by the first bidder, the bid may be awarded to the next lowest bidder.

E. Bidder must make proposal strictly in accordance with the requirements and

specifications and on proposal form provided; otherwise, the bid will not be considered.

IV. CONTRACT PERIOD

A. This bid contract consists of the attached letter, instructions, specifications, and Request

for Quotation Form.

B. This bid contract shall be in effect from August 1, 2026 through July 31, 2027.

C. The Board reserves the right to extend the bid annually for two additional years for a

maximum total of 3 years.

V. PRICING

A. Prices quoted must remain firm for the entire period of contract. Prices to be effective

upon award of bid.

B. If the successful bidder receives discount on volume purchased or special discounts,

this price is to be reflected to Boaz City Schools.

C. These bid prices are to be extended to any legitimate school organization.

BID #005-SY2026/2027

PAGE 3

VI. QUANTITY/QUALITY

A. The quantities of items specified herein to be purchased are estimated and are for

bidding purposes only. Quantities may vary. The fact that actual quantities for the

ensuing year cannot be determined will not relieve Boaz City Schools of its obligation

to order from the successful bidder all products which, in the judgment of the Director

of the Child Nutrition Program, may be needed for the school year 2026-2027, and shall

not in any case relieve the successful bidder of his obligation to fill all orders for these

products during the contract period. Several new items have been added to the bid this

year and therefore there is no purchase history to use to estimate.

B. Quantities which are not ordered prior to the expiration of the period specified or

termination of the contract shall stand automatically canceled.

C. Boaz City Schools reserves the right to make periodic quality and quantity inspections

of vendor facilities and delivery truck by means determined by the Board.

D. All paper containers, in which milk is packaged, shall be: plastic-coated of the Pure-

Pak type, or an approved equal; sound; sanitary; leak proof and with lids which open

properly. All containers must be treated to kill bacteria and provide adequate protection

of contents from contamination.

VII. ORDERS

A. The vendor must provide a salesperson who will visit each participating school on

a weekly basis for the purpose of determining product needs and maintaining

equipment.

B. Only the items listed on this bid can be ordered by the cafeteria managers. Any

exception must be approved by the Director of the Child Nutrition Program prior to

the purchase. Boaz City Schools will not assume payment for any unapproved item.

VIII. EQUIPMENT

A. BCS currently has their own milk boxes at each school.

B. BCS will maintain their milk boxes.

IX. DELIVERIES

Specifications below are for Boaz City Schools:

A. Deliveries for products will be made on a daily basis or as required by product usage.

Stocking of merchandisers will be done by vendor personnel.

B. Deliveries are to be made Monday through Friday between the hours of 7:00 a.m. and

1:00 p.m.

.

BID #005-SY2026/2027

PAGE 4

C. For safety purposes, delivery personnel should be identifiable as employee of bidder

including picture ID badge and preferably a company shirt and/or uniform. Vendor and

vendor employees are to adhere to all applicable school district regulations while on

the property of Boaz City Schools, including no smoking, no weapons and drug free

policies.

D. The delivery person will contact each school manager previous to the regularly

scheduled delivery time if a delivery must be late or off the regular schedule.

E. A schedule for delivery will be developed with the successful bidder that meets the

requirements of the school program. Repeated failure to follow the delivery schedule

as developed will result in termination of contract.

F. Any substitution for items is to be pre-approved by manager or CNP Director

prior to delivery.

X. BACKORDERS/CANCELLATIONS/SUBSTITUTIONS

A. Items temporarily out of stock shall be a minimum. When this occurs, mark “OUT” on

the delivery ticket, and DO NOT BACK ORDER.

B. No item in the bid is to be canceled without the prior consent of the Director of Child

Nutrition Program.

C. No substitutions on items, brands, grades, etc. are to be made by the vendor without the

prior consent of the Director of Child Nutrition Program. Any substitutions made

without prior consent will be considered grounds for cancellation of this bid.

D. The vendor is not to request authority to substitute unless the quality of the item to be

substituted is equal to or higher than that originally requested.

XI. DEFAULT

If at any time the vendor makes a delivery that is not in accordance with the instructions,

conditions, and specifications set forth by Boaz City Schools without the consent of said

Board of Education, such delivery will constitute grounds for the cancellation of the

contract and/or the removal of this vendor from Boaz City Schools mailing list for not less

than one (1) year.

XII. BILLING

A. At the time of delivery to the schools, two (2) copies of the vendor’s invoice shall be

left with the cafeteria manager. The copies left with the manager cannot be changed.

The vendor shall post his records to agree with the invoice left with the cafeteria

manager.

B. In the event of errors, a credit or debit (as the case may be) is to be issued against the

invoice as it was presented to the cafeteria manager. The credit or debit shall show

the original invoice number, date and error being corrected on the face of said credit

or debit.

C. Statements shall be figured on the last working day of the month.

D. Payment of Child Nutrition Program invoices will be made monthly.

E. At the end of the contract period, the vendor will provide Boaz City Schools a

“Composite Report of Purchases” by item. This composite is due to Boaz City Schools

ten (10) days following the end of the school term.

Commodity Codes

• NAICS 311511Fluid Milk Manufacturing

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