Project Information

Bid Title

Certified Public Accountant Firm for the City of Williamsburg

Issuing Agency

City of Williamsburg

Location

Virginia

Published Date

May 7, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 01 1214 26

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 01 1214 26
Bid Title:	Certified Public Accountant Firm for the City of Williamsburg
Category:	RFP - Request for Proposal
Status:	Open
Bid Recipient:	Travis A. Dill , purchasing@williamsburgva.gov

Description: PROJECT DESCRIPTION The City of Williamsburg, Virginia (the City), is seeking proposals from Certified Public Accountant firms with experience in local government audits in Virginia to perform certain pre-auditing and accounting services. Publication Date/Time: 5/7/2026 3:35 PM Closing Date/Time: 6/4/2026 2:00 PM Submittal Information: City of Williamsburg - 401 Lafayette Street, Finance Office Attn: Travis Dill Bid Opening Information: 06/04/2026 @ 2:00pm LOCAL TIME Pre-bid Meeting: None Contact Person: Travis Dill, Purchasing Agent purchasing@williamsburgva.gov Business Hours: Monday - Friday 8:00 - 4:30 Qualifications: SCOPE OF WORK The services to be provided include the following; however, additional services may be requested upon mutual agreement. Part A: Pre-Audit Services Scope of Work: •        Prepare account reconciliations •        Calculate Allowance for doubtful accounts •        Analysis of Personal Property •        Calculate unbilled Water revenue •        Compensated Absences •        Assist with the implementation of GASB 103 •        Assist in the preparation of the ACFR, to include statistical and supplemental information •        Prepare year-end adjusting journal entries •        Assist with input of subscription-based information and technology asset and lease information into DebtBooks, analyze the DebtBook entries and notes, and assist in preparing journal entries •        Other assistance to prepare for the annual audit to be agreed upon during engagement planning. Part B: Accounting Services Scope of Work: •        Performs and approves a variety of accounting activities, including the recording of transactions in the City’s general ledgers in accordance with generally accepted accounting principles •        Monitors and reconciles cash balances in all City funds and performs all electronic transfers/transactions with banking institutions •        Bank reconciliations •        Reconciles all credit card activity for all City-wide revenue applications, including web transactions •        Prepare various invoices •        Monitors monthly summaries from accounts receivable functions, including utility and tax billing, monthly billing of City rental property, and various balance sheet account reconciliations •        Ensures compliance with accounting, disbursement, and reporting requirements of Federal and State grants •        Prepare monthly financial reports •        Records and reconciles Human Service Department transactions and issues fund financial statements •        Assists in tracking and recording City fixed assets Special Requirements: The City’s ERP System is Tyler EERP (MUNIS). Experience with Tyler is preferred, but not mandatory Miscellaneous: Length of Contract: This is a 6-month project from when contract is finalized. Related Documents: RFP 01 1214 26 Certified Public Accountant Firm for the City of Williamsburg

Commodity Codes

• NAICS 541211Offices of Certified Public Accountants
• NAICS 541219Other Accounting Services
• NAICS 541611Administrative Management and General Management Consulting Services

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