Project Information

Bid Title

Request for Proposal - Hazardous Materials Recovery and Clean Up Services (Closes 12-18-2025)

Issuing Agency

Ogden City

Location

Utah

Published Date

Dec 1, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposal - Hazardous Materials Recovery and Clean Up Services (Closes 12-18-2025)

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Ogden City Fire Department

Request for Proposal to Provide Services

for Hazardous Materials Recovery and Clean Up

Prepared by

Ogden City Fire Department

December 1, 2025

Ogden City Fire Department

Request for Proposal to

Provide Services for Hazardous Materials Recovery and Clean Up

Ogden City Fire Department is accepting proposals for a qualified contractor(s) to

provide post-incident services to perform hazardous material recovery and clean up for

residential and commercial structures, transportation corridors, bodies of water or any

other location where a HAZMAT incident may occur at the request of the Ogden

City/Weber County Fire Departments. The specific cost and service requirements are

identified in the proposal packet.

Proposal packets are available and may be obtained by downloading from the Ogden

City website at https://www.ogdencity.gov/264/Purchasing

Proposers are responsible for securing any and all addenda issued.

Sealed responses to this RFP shall be submitted to the Purchasing Office, c/o 2st Floor

Information / Constable Desk, 2549 Washington Blvd, Ogden, UT, no later than 3 PM,

December 18, 2025.

LATE PROPOSALS WILL NOT BE ACCEPTED.

The City reserves the right to accept or reject any proposal as it best serves its

convenience and/or is found to be in the best interest of the City. Ogden City/Weber

County/Morgan County Fire Departments reserve the right to issue contracts to multiple

vendors.

AD PUBLISHED: December 6, 2025

HAZARDOUS MATERIAL RECOVERY & CLEAN UP RFP | PAGE 2

Ogden City Fire Department

Request for Proposal to

Provide Services for Hazardous Materials Recovery and Clean Up

I. Introduction

The Weber/Morgan County Fire Departments, Ogden, Roy, Weber Fire District, South

Ogden, Riverdale, North View, Plain City, Mountain Green, Morgan and Washington

Terrace, (The Fire Departments) are providers of emergency services to the citizens of

Weber/Morgan County, Utah. The Fire Departments are responsible for fire protection,

emergency medical services and providing resources to meet the needs of the citizens.

As part of risk management there is a need to ensure that a residence, businesses and

the environment are protected from hazardous material spills.

It is our desire to complete the recovery process Post-Incident to facilitate a safe

community. Additionally, our desire is to free up fire resources and transfer the incident

to a professional company who is prepared to handle the post-incident phase of the

recovery process.

Weber/Morgan County Fire Departments are seeking to identify and select an outside

contractor(s) to perform the required services. The Fire Departments reserve the right to

select one or more qualified contractors. The Fire Departments will form a committee to

review the proposals and select qualified vendors

The committee will select a sufficient number of qualified vendors to meet the needs of

the program, taking into consideration price and other such factors or criteria set forth in

the RFP. Selected vendors will be placed on a rotation.

II. Scope of Work

Proposals shall demonstrate contractor’s ability to perform the following services:

 Ability to provide hazardous materials clean up and restorative measures for

residences, businesses and the environment to include containment and

removal of chemical spills, tanker spills and incidents contaminated with blood

borne pathogens. Biological and Radiological spills are excluded from

required services.

 Ability to provide security, including installing temporary fencing, caution tape,

to secure the affected area.

 Ability to resupply Fire Departments with any materials utilized for clean-up

and containment activities prior to Contractor’s arrival (peat moss, booms,

kitty litter, poly pads, as an example).

 For areas that need to be secured, Contractor to provide a lock hasp and

combination pad lock for each; for fencing, contractor shall provide a chain

HAZARDOUS MATERIAL RECOVERY & CLEAN UP RFP | PAGE 3

and combination lock when needed. The code shall be provided to the

authority having jurisdiction or their designee.

 Hazardous Recovery and Clean Up services are to be provided to affected

party at no cost to the Cities and Fire Service Districts of Weber County.

 Contractor will contact and coordinate with the Department of Environmental

Protection (DEP), the Environmental Protection Agency (EPA), the Health

Department and all other required environmental regulatory agencies.

 Contractor will comply with all local, State and Federal environmental laws,

ordinances and statutes.

 Cities reserve the right to hire a contractor if Hazardous Materials Recovery

and Clean up services are required for a City facility.

III. Proposal Content

Proposals shall contain responses or acknowledgement to the following:

References: Provide references from three (3) successfully completed services at a

hazardous materials spill, including date and address of incident, contact information

for involved fire department or city, contact information for property owner and/or

affected citizens.

A. Project Team Staffing: Contractor shall affirm in writing that no employees

working on the staff have ever been convicted of a felony. Provide contractor’s

drug screening and background check policies and procedures. Provide ratio of

full-time staff to contract labor. Describe qualifications, skills and experience of

key employees.

B. Contractor Requirements: Contractor shall affirm in writing or provide evidence

to show compliance to the twelve (12) items outlined below.

1. The Contractor will be properly licensed to perform the required hazardous

recovery and clean up.

2. The Contractor cannot hire a 3rd party for work to be done at the time of the

hazardous recovery and clean up services.

3. The Contractor must maintain necessary equipment and materials at all times

to perform needed services efficiently and effectively.

4. The Contractor must call Weber Dispatch within 15 minutes of receiving a call

for service. The Contractor must provide a single-point-of-contact phone

number available 24/7. A paging, email, or testing system is not permitted for

hazardous material recovery and clean up callouts.

5. The Contractor agrees to pay any fees required by Weber Area Dispatch to

HAZARDOUS MATERIAL RECOVERY & CLEAN UP RFP | PAGE 4

manage the Hazardous Material Recovery and Clean Up rotation list.

6. The Contractor will be available 24-hours a day, 7-days a week. The

Contractor must be able to respond and provide services within one (1) hour

within Weber County and an hour and a half (1 1/2)f for the Ogden Upper

Valley area of being contacted by a representative of Weber dispatch, or the

selected vendor for dispatching of hazmat services, ready to start work with

equipment and supplies. A Contractor who does not respond to the call from

Weber Area Dispatch and/or respond at the scene within the required time

may be subject to suspension from the Rotation List.

7. The Contractor will ensure that all employees have sufficient experience

and/or training to provide the agreed-upon services in a lawful, safe, proper,

and effective manner, are able to provide exceptional customer service, and

are able to effectively communicate with on-scene Agency personnel.

8. The Contractor must invoice according to the following:

a. Contractor agrees to charge industry standard rates for all work performed

and materials provided. Contractor must submit sample rate sheet as part

of the proposal.

b. If the owner or tenant is not available, the Fire Department may choose to

initiate the request for Hazmat Recovery and Clean Up services in the

best interest of the property owner; contractor will not bill the Fire

Department.

c. The Fire Department may not know if the property is properly insured at

time of the call for service. If the affected property/location is uninsured or

underinsured the contractor may bill the responsible party.

Provide contractor’s proof of insurance (workers’ compensation, general

and automobile liability– Refer to Section VII, Insurance Requirements

9. Any additional work done as a result of call for service, such as clean-up or

restoration, is outside of the agreement between the Fire Departments and

contractor and is solely between contractor and affected citizen.

10. Contractor(s) agree to adhere to a NO CHASE policy. Contractor will only

respond when called by Weber Dispatch or when selected by the property

owner for hazardous material recovery and clean up.

11. Contractor agrees to provide the Committee with annual report which includes

but is not limited to: number and type of calls for service; summary of charges

per call; report of customer complaints and/or billing or cost disputes. Annual

reports are due January 31st following each contracted year of service.

HAZARDOUS MATERIAL RECOVERY & CLEAN UP RFP | PAGE 5

Commodity Codes

• NAICS 562112Hazardous Waste Collection
• NAICS 562211Hazardous Waste Treatment and Disposal
• NAICS 562910Remediation Services

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