Project Information

Bid Title

230 - Parts & Supplies for VMB

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

May 13, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

230 - Parts & Supplies for VMB

File Number: 230
Closing Date: May 20, 2026, 3:00 PM
Requestor/Buyer: Gregory Hart
Contact Email: ghart@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Janet Baird

216-265-6060

JBaird@clevelandairport.com

Procurement Folder

159710

RFB No.

RFB 3001 202600000000230

RFB Description

Parts & supplies for VMB

RFB Closing Date/Time

May 20, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

3001

May 20, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Parts & supplies for VMB at CHIA

Item Quantity/

UOM

Event Date

Service

Dates

From

To

Catalog

Discount

Bid Specifications Automotive Fasteners, Hardware, Tools

The following bid specification for the acquisition, replenishment and replacement of various commodities specified below for Cleveland

Hopkins International Airport:

1.A￿ utomotive hardware (Au-Ve-Co or approved equivalent)

2.M￿ iscellaneous nuts, bolts, screws, and related hardware up to grade 8 or higher if applicable.

a.A￿ ll catalogs bid must meet ASTM, ASE and ISO standards

b.A￿ ll hardware must be manufactured in North America. Proof of origin of manufacture required upon request

3.￿Power and hand tools and related consumables.

4.C￿ ost Plus for other non-cataloged parts and services

a.P￿ roof of cost must be provided upon request

b.C￿ ost plus using the following markup, not margin, formula:

i.￿Final Sale Price = Cost + [cost * markup %]

The successful bidder must be able to provide inventory-tracking, order development and delivery services within 48-hours notice.

No separate delivery, miscellaneous, shop, mileage, travel, environmental or other charges/fees shall be considered nor paid without prior

written approval.

The successful vendor must be able to supply either print or online copies of the catalogs bid.

Please complete the following sections in their entirety:

1.￿Can vendor provide inventory-tracking, order development and delivery services?

__________Yes_￿ __________ No

2.￿Automotive hardware (Au-Ve-Co or approved equivalent)

a.￿Catalog: __________________

b.￿% Discount: ________________

3.N￿ uts, bolts, Hardware:

a.￿Catalog: __________________

b.￿% Discount: ________________

4.￿Power, Hand Tools and Consumables:

a.￿Catalog: __________________

b.%￿ Discount: ________________

5.C￿ ost-Plus, Non-Cataloged Markup: ____________%

All quantities provided are approximate and the order, if any shall not exceed $1,750.00

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 3

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Janet Baird

216-265-6060

JBaird@clevelandairport.com

Procurement Folder

159710

RFB Closing Date/Time

May 20, 2026 3:00 PM

RFB No.

RFB 3001 202600000000230

RFB Description

Parts & supplies for VMB

Department/Division Public Bid Opening Date/Time

3001

May 20, 2026 3:00 PM

Ship To:

CHIA CENTRAL RECEIVING

CHIA CENTRAL RECEIVING

19451 FIVE POINTS RD

Cleveland, OH 44135

Vendor Response

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 3

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Janet Baird

216-265-6060

JBaird@clevelandairport.com

Procurement Folder

159710

RFB Closing Date/Time

May 20, 2026 3:00 PM

RFB No.

RFB 3001 202600000000230

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Parts & supplies for VMB

Department/Division Public Bid Opening Date/Time

3001

May 20, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

 Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT

PRACTICES DISCLOSURE

Each bidder and/or appropriate parties should complete the DISCLOSURE and

submit it with the bid, if possible. If not submitted with the bid, it must be completed

and submitted to the Commissioner of Purchases and Supplies prior to any contract

being awarded by the City. If a bidder or appropriate parties fail to complete and

submit it, they shall not be eligible for a contract award.

Commodity Codes

• NAICS 423120Motor Vehicle Supplies and New Parts Merchant Wholesalers
• NAICS 423450Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
• NAICS 423840Industrial Supplies Merchant Wholesalers
• NAICS 441310Automotive Parts and Accessories Stores

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