Project Information

Bid Title

Employee Wellness Services

Issuing Agency

Lake County

Location

California

Published Date

Mar 4, 2026

Closing Date

Mar 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

26712

Original Source

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Bid Documents

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Project Description

Bid Number:	26712
Bid Title:	Employee Wellness Services
Category:	Sheriff
Status:	Open

Description: The purpose of this solicitation is to obtain proposals from quali?ed vendors to provide comprehensive employee wellness services for all Lake County Sheri? ’s O?ce personnel. The selected vendor will support employees' physical, mental, and emotional well-being, recognizing the unique demands and stressors of law enforcement service. This contract is intended to ensure the availability of reliable, e?ective, and cost-conscious wellness resources that promote resilience, health, and overall readiness of Sheri? ’s O?ce employees. Services shall be provided for an initial term of one (1) year, with an option to renew, and shall be delivered in accordance with the objectives, assumptions, and requirements outlined in the Scope of Work. Publication Date/Time: 3/4/2026 8:00 AM Closing Date/Time: 3/24/2026 12:00 PM Contact Person: Lieutenant Gary Frace Related Documents: Wellness Services 2026

Attachment Preview

County of Lake

Request for Proposals (RFP #26712)

for

Employee Wellness Services

Date Issued: 03/03/2026

By:

Luke Bingham

Sheriff/Coroner

DUE DATE AND TIME: 03/24/2026 @ 1200 hours

Proposal Title: “Employee Wellness Services”

You are invited to submit proposals in accordance with the requirements of this solicitation,

which are contained herein.

Mail or Delivery:

Gary Frace

Lieutenant

Lake County Sheriff’s Office

1220 Martin Street

Lakeport CA 95453

707-262-4227

County of Lake – Request for Proposals – Employee Wellness Services

Table of Contents

1. Purpose

2. General Process

3. Format and Submission of Proposals

4. Evaluation Process

5. Scope of Work

6. Standard RFP Terms and Conditions

County of Lake – Request for Proposals – Employee Wellness Services

1. Purpose

The purpose of this solicitation is to obtain proposals from qualified vendors to provide

comprehensive employee wellness services for all Lake County Sheriff’s Office personnel. The

selected vendor will support employees' physical, mental, and emotional well-being, recognizing

the unique demands and stressors of law enforcement service.

This contract is intended to ensure the availability of reliable, effective, and cost-conscious

wellness resources that promote resilience, health, and overall readiness of Sheriff’s Office

employees. Services shall be provided for an initial term of one (1) year, with an option to renew,

and shall be delivered in accordance with the objectives, assumptions, and requirements outlined

in the Scope of Work.

2. General Process

2.1 Inquiries/Requests for Additional Information

Fax or email any questions you have, at least five (5) days before proposal close, to the following

designated County contact:

Gary Frace

Lieutenant

1220 Martin Street

Lakeport, CA, 95453

707-262-4227 (phone)

707-262-4220 (fax)

gary.frace@lakecountyca.gov

No communication is to be had with any other County employee regarding this Request for

Proposal. Communication is preferred via email, but fax will also be accepted. The Department

reserves the right to decline to respond to any questions if, in the Department's assessment, the

information cannot be obtained and shared in a timely manner.

2.2 RFP Schedule of Events

The following RFP Schedule of Events represents the County’s best estimate of the schedule that

shall be followed. Unless otherwise specified, the time of day for the following events shall be

between 8:00 am and 5:00 pm, Pacific Time.

The County reserves the right, at its sole discretion, to adjust this schedule as it deems necessary.

Notification of any adjustment to the schedule of events shall be provided to all respondents who

submitted a letter of intent to propose.

County Issues RFP

03/03/2026

Deadline for written questions

03/10/2026

County of Lake – Request for Proposals – Employee Wellness Services

County issues responses to written comments

Deadline for submitting a proposal

Letters of Intent to Award sent to Respondents

Conclusion of contract negotiation and contract signing

03/17/2026

03/24/2026

Prior to BOS

Approval

TBD

3. Format and Submission of Proposals

3.1 Proposal Compliance

In order to enable direct comparison of competing responses, you must submit your Proposal in

conformity with the requirements stated herein. Failure to adhere to all requirements may result

in your Proposal being disqualified as non-responsive.

3.2 Proposal Deadline

All Proposals must be received no later than the date and time specified on the Title Page, at the

location specified on the Title Page. Proposals received after this date and time will not be

considered. Incomplete proposals will not be considered.

3.3 Proposal Content

Please assemble your proposal in the following order:

a. Cover Letter: A standard business letter must be included, which represents your

agreement to supply the requested goods and/or services detailed in the RFP.

b. Company Profile: Provide a brief history of your company, and an executive summary of

your response. Content should be no more than two pages.

c. Project Understanding and Approach: Provide an overview of your understanding of the

needs of the department and your understanding of the services to be provided, and your

approach to the work.

d. Scope of Work: Provide your specific proposal to address the Scope of Work outlined in

Section 5 and Exhibit A below. At the very least, this should describe in detail how the

service shall be provided and include a description of major tasks and subtasks. If

applicable, describe administrative and fiscal management of the program, personnel

policies, and expected use of subcontractors.

e. Return Material Authorization Process: Provide an articulated Return Material

Authorization (RMA) process.

County of Lake – Request for Proposals – Employee Wellness Services

f. Pricing: The proposal shall outline the proposed costs of providing the service as

outlined in the Scope of Work. All prices submitted are non-binding at this stage of the

procurement process and are subject to negotiation.

g. Contract: Upon acceptance of a Respondent’s proposal, County will prepare and submit a

contract to the successful Respondent for signature. (See sample contract, as Exhibit B,

which contains required contractual language.) If any components of the attached

contract are not acceptable to the Respondent, the Respondent must include such

unacceptable components in their response.

h. Litigation Disclosure: Disclose and explain any litigation, threatened litigation,

investigation, reorganization, receivership, filing, strike, audit, corporate acquisition,

unpaid judgments, or other action that could have an adverse impact on their ability to

provide the required needs.

3.4 Proposal Submission

Submit to the appropriate location specified on the Title Page (either by mail or delivery), six (6)

complete copies of your Proposal in a sealed envelope or package, clearly marked on the outside

“CONFIDENTIAL” with your company name and return address, the RFP Title, and the due date.

Faxed or electronic proposals will not be considered.

4. Evaluation Process

The County is using a competitive proposal process, in which the experience and responsiveness

of each submitted proposal are evaluated against the Scope of Services.

Proposals shall be opened and reviewed to ensure each complies with the RFP requirements. The

absence of required information may render the proposal non-responsive and may be cause for

rejection.

All proposals will be evaluated to determine whether they meet all RFP requirements.

A Consultant Selection Board may be convened to review, discuss, and rank proposals using the

following criteria:

1. Adherence to the RFP

2. Experience and qualifications

3. Pricing and cost effectiveness

4. Reporting and monitoring capabilities

5. Compliance with regulations and sustainability efforts

Prior to final selection, a short list of qualified and responsive Consultants may be requested to

participate in an interview. The purpose of the interview will be to provide an opportunity for

each Consultant to present their qualifications and proposals in person and/or to answer any

questions that County staff may have regarding the Consultant’s submittals. If interviews are to

be held, the time and location will be arranged once the shortlist is complete. Typically, a

minimum of three (3) proposals will be selected for the shortlist; however, the County may, at its

Commodity Codes

• NAICS 541612Human Resources Consulting Services
• NAICS 611430Professional and Management Development Training
• NAICS 624190Other Individual and Family Services

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