Project Information

Bid Title

153 - Maintenance, Labor and Parts for the Aviation Unit

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Apr 10, 2026

Closing Date

Apr 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

153 - Maintenance, Labor and Parts for the Aviation Unit

File Number: 153
Closing Date: April 17, 2026, 3:00 PM
Requestor/Buyer: Lauren Drake
Contact Email: ldrake@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Lyniece Turner

216-623-5580

lturner@clevelandohio.gov

Procurement Folder

158863

RFB No.

RFB 6002 202600000000153

RFB Description

Maintenance, labor and parts for the Aviation Unit

RFB Closing Date/Time

April 17, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

6002

April 17, 2026

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Airplanes, Helicopters & Accessories Maintenance and

Repair

Item Quantity/

UOM

Event Date

Service

Dates

From

To

Catalog

Discount

Bidder must have at least ten (10) years of experience in helicopter operations and in service and maintenance of turbine helicopters.

Bidders must be a MD Helicopter Service Center and stock minimum parts and tools as per guidelines of MD Helicopter.

Bidders must be a Federal Aviation Administration (FAA) approved Repair Station and authorized to complete the repairs mandated by this

agreement. Bidders shall supply a copy of their FAA certificate with sealed bid submission.

Bidders shall employ at least two (2) certified airframe and power plant mechanics, factory certified to repair the MD Helicopter Model

369E series helicopter, with a minimum of five (5) years of recent experience in civilian helicopter maintenance.

Bidders shall employ at least one (1) Authorized Inspector who has a minimum of ten (10) years of recent civilian helicopter repair

experience.

Bidders must submit copies of certificates and letters of required certifications and designations.

The contractor shall provide inspections and maintenance services authorized by the Officer In Charge of the Aviation Unit on the aircraft

listed in section one.

Warranty repair and unscheduled repair work will be completed as necessary.

Inspections will be performed at the times recommended by the manufacturer.

Retirement items will be replaced at the times recommended by the manufacturer or earlier if required.

Engine changes and/or component overhauls shall be made at the intervals recommended by the manufacturer or earlier if required.

All turbine engine overhaul/repair shall be accomplished by a Rolls-Royce/Allison approved service center and may, at the discretion of the

city, be separately bid to qualified service centers.

All piston engine overhaul/repair shall be accomplished by a Textron Lycoming approved service center and may, at the discretion of the

city, be separately bid to qualified service centers.

All inspections and maintenance services will be completed in compliance with applicable:

Federal Aviation Regulations, aircraft manufacture Maintenance Instructions, Airworthiness Directives, Service Bulletins and Service

Letters.

The contractor shall, at its own expense, provide all equipment, tools, supplies, maintenance manuals and other pertinent publications

necessary to comply with the requirements of this agreement.

Only personnel authorized by the Division of Police are permitted to complete maintenance test runs and/or maintenance test flights.

When needed repair work is outside the scope of the contractor FAA Repair Station license or ability, the awarded contractor shall

subcontract another authorized vendor to perform its repair by a facility capable of completing the required repair. This facility will be

mutually agreed upon by the Division of Police and the contractor. All costs will be paid by the contractor and invoiced to the City of

Cleveland.

Division of Police aircraft are used for police business and as such must be available for immediate and emergency flights. The contractor

agrees to give Division of Police aircraft the same level of prioritization of service provided to other police agencies serviced by them and to

make every effort to prioritize the repair of Division of Police aircraft over services provided to any other party.

The contractor agrees to reimburse the City of Cleveland for any damage occasioned thereto by the misfeasance or nonfeasance of said

contractor, its employees, agents, subcontractors or employees thereof, in respect to the performance of this Agreement. The contractor shall

be responsible for the repair of damage by the said bidder and this shall be done at no additional cost to the City of Cleveland.

*Vendor to state labor rate:_________________________

Division of Police aircraft shall be secured

Ship To:

Vendor Response

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 3

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Lyniece Turner

216-623-5580

lturner@clevelandohio.gov

Procurement Folder

158863

RFB No.

RFB 6002 202600000000153

RFB Description

Maintenance, labor and parts for the Aviation Unit

RFB Closing Date/Time

April 17, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

6002

April 17, 2026

Aviation Unit

Aviation Unit

1501 N. Marginal Rd.

Cleveland, OH 44114

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

No Price increase

This Purchase Order does not permit price increases.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 3

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Lyniece Turner

216-623-5580

lturner@clevelandohio.gov

Procurement Folder

158863

RFB Closing Date/Time

April 17, 2026 3:00 PM

RFB No.

RFB 6002 202600000000153

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Maintenance, labor and parts for the Aviation Unit

Department/Division Public Bid Opening Date/Time

6002

April 17, 2026

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

 Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT

PRACTICES DISCLOSURE

Each bidder and/or appropriate parties should complete the DISCLOSURE and

submit it with the bid, if possible. If not submitted with the bid, it must be completed

and submitted to the Commissioner of Purchases and Supplies prior to any contract

being awarded by the City. If a bidder or appropriate parties fail to complete and

submit it, they shall not be eligible for a contract award.

Commodity Codes

• NAICS 336413Other Aircraft Parts and Auxiliary Equipment Manufacturing
• NAICS 488190Other Support Activities for Air Transportation

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