Project Information

Bid Title

REQUEST FOR PROPOSAL - 2026-297 The City of Nicholasville is seeking a qualified professional pool management company to manage the Lone Oak Swimming pool, located at 140 Lone Oak Drive, Nicholasville, KY 40356.

Issuing Agency

Nicholasville city

Location

Kentucky

Published Date

Mar 17, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

REQUEST FOR PROPOSAL – 2026-297

The City of Nicholasville is seeking a qualified professional pool management company to manage the Lone Oak Swimming pool, located at 140 Lone Oak Drive, Nicholasville, KY 40356.

All RFP’S shall be enclosed in sealed envelopes and submitted to the City of Nicholasville, 517 North Main Street, Nicholasville, Kentucky 40356, Attention: Pauline Horsley, Purchasing Agent.

The name and address of the proposer, date of the bid opening and the bid name will be shown on the outside of the envelope. All RFP’s must be received by Wednesday, March 25, 2026at 11:00 a.m. All bids will be recorded as being received.

Address Bids to the City of Nicholasville, Purchasing Department Pauline Horsley, Purchasing Agent 517 North Main Street, Nicholasville, Kentucky 40356
On or before March 25, 2026 at Noon, Eastern Time.
Reference RFP #2026-297 on front of envelope.

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Request for Proposal

City of Nicholasville

March 16, 2026

RFP #2026-297

This RFP should not be construed as a commitment on City of Nicholasville's part to obtain any Services from any vendor

or to fully implement this project. At any time, the City of Nicholasville (The City) may terminate or modify this RFP and

request revised proposals from respondents. The City may reject any or all proposals at its sole discretion. All expenses

associated with providing the information requested in this RFP are bome solely by the respondents to this document. The

City assumes no legal or financial responsibilities for such expenses.

A. RFP PURPOSE AND SCOPE:

The City of Nicholasville is seeking a qualified professional pool management company to manage the Lone Oak

Swimming pool, located at 140 Lone Oak Drive, Nicholasville, KY 40356.

B. DESCRIPTION OF SERVICES:

The following description outlines the Scope of Work for the Proposal

1. Proposer’s will thoroughly examine he Facility prior to bidding. Contact Pauline Horsley, Purchasing Agent

to schedule an onsite visit.

2. Proposer's will make all investigations necessary to thoroughly inform themselves Regarding performance

of services as required by the RFP Documents. No plea of ignorance, because of failure to do the necessary

examinations and investigations will be accepted as a basis for varying the requirements of the city.

3. If a bidder needs clarification of the RFP documents, bidder must submit a written Request to the Purchasing

Agent. A request for clarification must be in writing and Received by the Purchasing Agent, not later than (4)

days prior to the scheduled bid opening.

C. SUBMISSION OF RFP:

1. All RFPs shall be submitted in sealed envelopes and submitted to the City of Nicholasville, 517 North Main

Street, Nicholasville, Kentucky 40356, Attention:

Pauline Horsley, Purchasing Agent. The Name and address of proposer, date of bid opening and bid name

Must be written on the outside of the envelope. All RFP's MUST be received on March 25, at Noon which at

that time will be recorded as being received.

2. Proposers agree that the price will remain firm and subject to acceptance by the City for a period of sixty

(60) calendar days from the bid opening date.

3. RFP' S received after the time set for the RFP opening will not be considered.

D. PROPOSER'S EXPERIENCE/REFERENCES:

1. Each Proposer shall have at least (3) three years' experience and have a minimum of two (2) references for

Pool Management.

E. SCHEDULED START DATE/END

1. Starting Date: To be determined upon award of RFP, no later than April 13 to assume opening operations.

2. Ending Date: To be determined upon award of RFP, no later than two weeks following Labor Day to properly

close and winterize pool and return in received condition.

F. PROPOSER’S REQUIREMENTS:

1. Contract Price: Contract Price set forth in the RFP shall become a part of the contract.

2. Liability Clause: Successful proposers shall furnish the following insurance certificates in

full amounts required by Kentucky Statutes. All certificates shall remain up to date and on

file during the duration of the contract.

A. A Current Certificate of Liability insurance must be provided to the Purchasing

Department with the following minimum coverage:

Broad Form Comprehensive General Liability, including Products and Completed

Operations.

Bodily Injury:

$1,000,000 each occurrence

$2,000,000 aggregate

Property Damage:

$1,000,000 each occurrence

B. Automobile Liability, including any auto, hiring autos and non-owned autos.

C. Workers compensation for all employees used on the job pursuant to statute.

D. Contractor must hold a current City of Nicholasville Occupational License.

Contractor must provide proof of a business license for the City of Nicholasville.

G. PRIMARY CONTACTS:

Name: Pauline Horsley

Phone: 859-885-1121 or 859-519-6556 City Cell

Email: pauline.horsley@nicholasville.org

Address: 517 North Main Street, Nicholasville, KY 40356

Name: Doug Blackford, Director of General Services

Phone: 859-885-1121 Extension 251

H. TIMELINE AND BUSINESS REQUIREMENTS

All Requests for Proposal MUST be received no later than

March 25th, 2026, at noon.

517 North Main Street

Nicholasville, KY 40356

Attn: Pauline Horsley, Purchasing Agent

RFP 2026-297

I. WORK UNDER THIS CONTRACT IS NON-TRANSFERRABLE OR SHALL NOT BE SUBLET

The City of Nicholasville reserves the right to reject all proposals and to waive any minor informality in

proposals received.

BID SPECIFICATIONS:

1. City of Nicholasville will provide sets of keys to the Company for all locks to operate the pool.

The Company will safeguard keys and release keys only to authorized personnel. Keys will

be returned to City of Nicholasville in the event of termination of the contract.

2. City of Nicholasville will provide the following:

a. Water

b. Electricity

c. Receptacles for Trash

d. Garbage pick-up

e. First Aid Kit - Company will re-supply at no cost to the City of Nicholasville during the

swim season (Band-aids, gauze pads, bee sting swabs and antibacterial cream.)

f. Telephone that is accessible to Company’s lifeguards at the pool site.

g. Lifeguard stands and umbrellas for lifeguard stands.

h. Equipment to operate pool required by local health codes.

i. Complete written copy of pool rules.

3. OPENING: Company will make the pool “ready to swing” by completing the following services.

Type of equipment

Condition of the pool

Gallons of water

Filter type and status

Pool pump type and status

General condition of the pool status

Electrical equipment status

Clean pool

Pull bottom must be visible

Clean pool decking (no landscaping)

Clean pool deck drains

Inspect chemical feed pumps

Inspect all filtration equipment

Inspect flow meters, pressure gauges and valves

Mount guard chairs and ladders

Clean bathhouse

Inspect water testing supplies

Inspect underwater lights

Clean and fold pool covers

Order, store and inject all necessary chemicals to establish proper levels according to Local Health

Department standards.

Set out and clean deck furniture

Start-up filtration system

Perform routine repair work as needed

Inspect all skimmers and clean if applicable

Vacuum system return inlets, vacuum system return inlets and pump room valve system.

4. PERMITS: City will apply for and obtain from the local health department a swimming pool operating permit

for the city and pay all fees associated with obtaining the permit. Company shall advise and assist the City

regarding the permit and will make any necessary repairs provide those parts and items required to satisfy

Health Department requirements.

5. MINIMUM SAFETY STANDARDS: City agrees to acknowledge that it is the City's responsibility and duty

to operate City’s pool with all Health Department Standards. Local Health Department Codes are available

from the County Health Department. Company shall bring the City's pool into compliance within the

minimum standards for operating a pool.

6. HOURS OF OPERATIONS:

Monday – Friday 11 am – 7 pm

Saturday 11 am – 7 pm

Sunday 1 pm – 7 pm

Holiday schedules – Open Regular Hours

Memorial Day, Independence Day, and Labor Day

7. STAFFING/PERSONNEL: Responsible for employing all the necessary personnel to conduct the operations

to meet the terms and conditions of this RFP and Agreement. Responsible for ensuring adequate staffing

coverage to ensure the safety of the pool and patrons, including a General Manager on site at all times of pool

operations.

8. RAINY DAYS: The pool we closed during inclement weather conditions and communicated with Parks and

Recreation staff to inform the public in a timely manner.

9. WATER QUALITY: Per State Health Regulations water quality of the main pool and wading pool will be

tested at least three times per day, and the readings properly locked

10. CHEMICALS AND SUPPLIES: Company shall purchase all necessary chemicals and products to ensure

compliance with State and Local Health Department Regulations.

11. REPAIR WORK: Company is responsible for the operational maintenance of facilities and grounds to ensure

public safety and capital needs must be immediately reported to Parks and Recreation and the City.

12. CLOSING: Company shall provide winterization services for the swimming pool, wading pool, and pump

House when operations close after Labor Day weekend.

13. PAYMENTS: Payment schedule will be agreed upon prior to purchasing supplies and initiating services.

14. WINTER SERVICE AGREEMENT: The Winter Service agreement may be required as an addendum to the

original contract.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561790Other Services to Buildings and Dwellings

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