Project Information

Bid Title

Cisco Catalyst Center Appliance

Issuing Agency

Joliet Junior College

Location

Illinois

Published Date

Nov 18, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

B26012

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Name:	Cisco Catalyst Center Appliance Bid Number: B26012 Due Date: December 4, 2025 Status: Questions due 11/24/25
Bid Documents:	Bid Document PDF (11/17/25) Solicitation LINK (11/17/25) Virtual Public Opening LINK (11/17/25)

Attachment Preview

B26012

JOLIET JUNIOR COLLEGE

ILLINOIS COMMUNITY COLLEGE DISTRICT #525

(Business & Auxiliary Services)

1215 Houbolt Road

Joliet, Illinois 60431-8938

INSTRUCTIONS TO BIDDERS

Sealed proposals are invited for CISCO CATALYST CENTER APPLIANCE pursuant to specifications.

PROPOSALS:

Proposals will be received electronically and publicly read aloud by the Joliet Junior College via

Microsoft Teams at the date and time hereinafter designated. You are invited to be present if you so

desire.

PLACE: CLICK HERE TO JOIN THE PUBLIC BID OPENING AT THE DUE DATE & TIME

DATE:

DECEMBER 4, 2025

TIME:

10:00 AM

Proposals received after this time will not be accepted.

Proposals must be submitted through the ESM Solutions electronic sourcing site. Please note that all

vendors will have to complete an on-line registration process prior to submitting your proposal. A step-

by-step supplier registration guide is posted to the college’s website for your reference. General supplier

guides are also available on the ESM website. If you have any questions during the registration process,

contact ESM Solutions Customer Support (877) 969-7246 Option 3.

Proposals received after the date and time specified shall be considered LATE, and shall not be opened.

While the ESM platform is a reliable tool for electronic submissions, vendors should be aware that, as

with any online system, occasional technical issues may occur. To mitigate any risk of delayed

submissions, vendors are strongly encouraged to complete their bid submissions well in advance of the

deadline. Please note that all proposals are electronically sealed and remain confidential until the official

bid opening, at which time they become accessible to JJC.

Registration Link:

https://supplier.esmsolutions.com/registration#/registration/contactInformation/

General Supplier Guide (ESM Documents):

https://support.esmsolutions.com/hc/en-us/sections/115000917048-Supplier-Guides

Supplier Registration Guide (JJC Document):

https://www.jjc.edu/sites/default/files/Purchasing/FY2019/Supplier%20Registration%20Screenshots%2

0Final.pdf

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B26012

PRE-BID MEETING: NOT REQUIRED

DELIVERY:

All prices must be quoted F.O.B., Joliet Junior College, 1215 Houbolt Road, Joliet, IL 60431 unless

otherwise noted.

TAX EXEMPTION:

Joliet Junior College is exempt from Federal, State, and Municipal taxes.

SIGNATURE ON BIDS:

Joliet Junior College requires the signature on bid documents to be that of an authorized representative

of said company.

Each bidder, by making his bid, represents that he has read and understands the bidding

documents and that these instructions to bidders are a part of the specifications.

BIDDING PROCEDURES:

1. No bid shall be modified, withdrawn, or cancelled for sixty (60) days after the bid opening date

without the consent of the College Board of Trustees.

2. Changes or corrections may be made in the bid documents after they have been issued and before

bids are received. In such case, a written addendum describing the change or correction will be

issued by the College to all bidders of record. Such addendum shall take precedence over that

portion of the documents concerned, and shall become part of the bid documents. Except in

unusual cases, addendum will be issued to reach the bidders at least five (5) days prior to date

established for receipt of bids.

3. Each bidder shall carefully examine all bid documents and all addenda thereto, and shall

thoroughly familiarize themselves with the detailed requirements thereof prior to submitting a

proposal. Should a bidder find discrepancies or ambiguities in, or omissions from documents, or

should they be in doubt as to their meaning, they shall, at once, and in any event, not later than

ten (10) days prior to bid due date, notify the College who will, if necessary, send written

addendum to all bidders. The college will not be responsible for any oral instructions. All

inquiries shall be directed to the Director of Business & Auxiliary Services. After bids are

received, no allowance will be made for oversight by bidder.

SUBSTITUTIONS:

1. Each bidder represents that his bid is based upon the materials and equipment described in the

bidding documents.

2. Any dealer bidding an equal product must specify brand name, model number, and supply

specifications of product. The Board shall be the sole judge of whether an article shall be

deemed to be equal.

3. A bidder's failure to meet the minimum specifications as listed may result in disqualification of

his bid.

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B26012

REJECTION OF BIDS:

The bidder acknowledges the right of the College Board to reject any or all proposals and to waive

informality or irregularity in any proposal received and to award each item to different bidders or all

items to a single bidder. In addition, the bidder recognizes the right of the College Board to reject a

proposal if the proposal is in any way incomplete or irregular. The College Board may also award, at its

discretion, only certain items quoted on. The College Board also reserves the right to reject the proposal

of a Bidder who has previously failed to perform properly or complete on time contracts of a similar

nature, or a bid of a Bidder when investigation shows that Bidder is not in a position to perform the

contract.

BUSINESS ENTERPRISE PROGRAM (BEP):

MINORITIES, FEMALES, AND PERSONS WITH DISABILITIES PARTICIPATION AND UTILIZATION PLAN:

Joliet Junior College will make every effort to use local business firms and contract with small,

minority-owned, and/or women-owned businesses in the procurement process. Many solicitations

contain a goal to include businesses owned and controlled by minorities, females, and persons with

disabilities in the College’s procurement and contracting processes in accordance with the State of

Illinois’ Business Enterprise for Minorities, Females, and Persons with Disabilities Act (30 ILCS 575).

Bidders are highly encouraged to utilize BEP certified suppliers and subcontractors. Bidders will

be prompted to note BEP certifications within the ESM electronic bidding system.

To locate contact information for BEP certified suppliers and contractors, visit:

https://supplierdiversitymanagementportal.illinois.gov/VendorDirectory.aspx

PROPRIETARY INFORMATION:

Vendor should be aware that the contents of all submitted bids are subject to public review and will be

subject to the Illinois Freedom of Information Act. All information submitted with your bid will be

considered public information unless vendor identifies all proprietary information in the proposal by

clearly marking on the top of each page so considered, "Proprietary Information." The Illinois Attorney

General shall make a final determination of what constitutes proprietary information or trade secrets.

While JJC will endeavor to maintain all submitted information deemed proprietary within JJC, JJC will

not be liable for the release of such information.

ACKNOWLEDGEMENT OF ADDENDA:

Signature of company official on original document shall be construed as acknowledgement of receipt of

any and all addenda pertaining to this specific proposal. Identification by number of addenda and date

issued should be noted on all proposals submitted.

FAILURE TO ACKNOWLEDGE RECEIPT OF ADDENDA ON PROPOSAL SUBMITTED

MAY RESULT IN DISQUALIFICATION OF PROPOSAL.

Bidders who obtain a copy of the bid from our web site are responsible for checking back on the

site for any addenda issued.

CLERICAL ERRORS:

If applicable, all errors in price extensions will be corrected by Joliet Junior College and totals for award

determination corrected accordingly, unless the bidder specifies that no change be made in the total

submitted. In this case, all incorrect price extensions will be noted at "lot", and award determination

made on the basis of total price submitted.

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B26012

SAMPLES:

Bidder may be required to furnish samples upon request and without charge to the College.

BID SECURITY: NOT REQUIRED

PAYMENTS:

Certified Payroll: NOT REQUIRED

Partial Lien Waivers: NOT REQUIRED

Final Lien Waivers: NOT REQUIRED

INSURANCE: NOT REQUIRED

PERFORMANCE BONDS: NOT REQUIRED

LAWS AND ORDINANCES:

In execution of the work, the Contractor shall comply with applicable state and local laws, ordinances

and regulation, the rules and regulations of the Board of Fire Underwriters, and OSHA standards.

SEX OFFENDER REGISTRATION REQUIREMENT NOTIFICATION:

Illinois Compiled Statutes (730 ILCS 150/2) requires that any person who is required by law to register

as a sex offender and who is either a student or an employee at an institution of higher education, must

also register with the police department of the institution they are employed by or attending. For

purposes of this act, a student or employee is defined as anyone working at or attending the institution

for a period of five (5) days or an aggregate period of more than thirty (30) days during a calendar year.

This includes persons operating as or employed by an outside contractor at the institution. Anyone

meeting the above requirements is required to register at the Campus Police Department located in

G1013, within five (5) days of enrolling or becoming employed. Persons failing to register are subject

to criminal prosecution.

DAMAGE AND NEGLIGENCE:

The Contractor agrees to indemnify and save harmless the College and employees from and against all

loss, including costs and attorney’s fees, by reasons or liability imposed by law upon the College for

damages because of bodily injury, including death at any time resulting therefrom, sustained by any

person or persons or on account of damage to property including loss of use thereof as provided in the

General Conditions and Supplementary Conditions.

College shall not be responsible for damages, delays, or failure to perform on its part resulting from acts

or occurrences of force majeure. “Force majeure” means any (a) act of God, landslide, lightning,

earthquake, hurricane, tornado, blizzard, floods and other adverse and inclement weather conditions; (b)

fire, explosion, flood, acts of a public enemy, war, blockade, insurrection, riot or civil disturbance; (c)

labor dispute, strike, work slow down, picketing, primary boycotts, secondary boycotts or boycotts of

any kind and nature, or work stoppages; (d) any law, order, regulation ordinance, or requirement of any

government or legal body or any representative of any such government or legal body; (e) inability to

secure necessary materials, equipment, parts or other components of the project as a result of

transportation difficulties, fuel or energy shortages, or acts or omission of any common carriers; or (f)

any other similar cause or similar event beyond the reasonable control of College.

INVESTIGATION OF BIDDERS:

The College will make any necessary investigation to determine the ability of the bidder to fulfill the

proposal requirements. Joliet Junior College reserves the right to reject any proposal if it is determined

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B26012

that the bidder is not properly qualified to carry out the obligation of the contract.

DISCLOSURE:

Vendor shall note any and all relationships that might be a conflict of interest and include such

information with the bid.

APPRENTICESHIP AND TRAINING PROGRAMS: NOT REQUIRED

SUBCONTRACTORS:

Bidders must state on the proposal form all subcontractors he intends to use for this project. Failure to

do so may be cause for rejection of bid.

PREVAILING WAGE RATE: NOT REQUIRED

BID QUANTITIES:

The College Board will reserve the right to increase or decrease, within reasonable limits, such

quantities as need requires and at the unit price stated.

BID AWARDS:

The successful contractor, and/or any contractor shall not proceed on this bid until it receives a purchase

order from the college. Failure to comply is the risk of that contractor.

TERMINATION OF FUNDING:

JJC’s contractual obligations will be subject to termination and cancellation without penalty, accelerated

payment, or other recoupment mechanism as provided herein in any fiscal year for which the Illinois

General Assembly or other legally applicable funding source fails to make an appropriation to make

payments under the terms of this Contract. In the event of termination for lack of appropriation, the

Vendor shall be paid for services performed under this Contract up to the effective date of termination.

JJC shall give notice of such termination for funding as soon as practicable after JJC becomes aware of

the failure of funding.

CHANGES TO CONTRACT AFTER BID AWARD:

There shall be no deviations from any work without a written change order. All change orders must be

approved by the Director of Business & Auxiliary Services or Vice President of Administrative Services

as well as executed by the successful contractor.

If a change order or aggregate of change orders are 10% or more of the contract price, and such change

orders are not approved, in writing, by either the Director of Business & Auxiliary Services or Vice

President of Administrative Services, the successful contractor shall not be entitled to any type of

compensation for services or materials provided.

GENERAL:

Joliet Junior College is committed to a policy of non-discrimination on the basis of sex, handicap, race,

color, and national or ethnic origin in the admission, employment, educational programs, and activities it

operates. Inquiries should be addressed to the Director of Human Resources.

The contractor (or vendor) shall agree to save and hold harmless the Joliet Junior College, the members

of its College Board, its agents, servants and employees, from any and all actions or causes of action, or

claim for damages, including the expense of defending suit, arising or growing out of the performance

of, or failure to perform its contract.

The parties to any contract (inclusive of subcontractors) resulting from this bid hereto shall abide by the

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Commodity Codes

• NAICS 423430Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
• NAICS 541519Other Computer Related Services

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