Project Information

Bid Title

2025-10 VVTA.ORG Hosting, Support, & GFTS Mapping Addendum No. 1

Issuing Agency

Victor Valley Transit Authority

Location

California

Published Date

Dec 11, 2025

Closing Date

Dec 26, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Posted	Title	Type	Status	Documents
November 14, 2025	2025-10 VVTA.ORG Hosting, Support, & GFTS Mapping	RFP	Open	RFP 2025-10 VVTA.ORG Hosting, Support & GFTS Mapping RFP 2025-10 Addendum No. 1

Attachment Preview

VICTOR VALLEY TRANSIT AUTHORITY

Representing the communities of Adelanto, Apple Valley, Barstow, Hesperia,

Victorville, and San Bernardino County

REQUEST FOR PROPOSAL

RFP 2025-10

VVTA.ORG – HOSTING, SUPPORT & GFTS

MAPPING

November 14, 2025

NOTICE INVITING PROPOSALS 2025-10

1. Purpose of the Procurement and Period of Performance

Victor Valley Transit Authority (VVTA) is requesting proposals from qualified certified companies

to redesign VVTA’s website at vvta.org. The contract will be a five-year base contract with three,

one-year options to extend. Proposals are to be valid for 90 days.

2. Obtaining the Request for Proposal (RFP) Document

RFP documents may be obtained from VVTA, in person at 17150 Smoke Tree Street, Hesperia, CA

92345-8305, electronically at www.vvta.org/Procurement or via www.publicpurchase.com.

Documents are also available via email request to amcdonald@vvta.org. RFPs requested by courier

or via USPS mail shall be packaged and sent only at the Proposers’ expense.

3. Proposal Due Date and Submittal Requirements

Proposals must be received before 3:00 PM (PST), Thursday, December 18, 2025.

3.1. Proposal packages will be accepted at the following address:

Victor Valley Transit Authority

Attn: Andrea McDonald – Purchasing Technician

17150 Smoke Tree Street

Hesperia, CA 92345-8305

(760) 995-3571

procurement@vvta.org

3.2. Envelopes, boxes, or electronic submissions via publicpurchase.com containing proposals shall

clearly labeled with VVTA’s RFP number and the solicitation title: “VVTA RFP 2025-10 VVTA.ORG

HOSTING, SUPPORT, AND GFTS MAPPING.”

3.3. Proposers are to submit to VVTA either one (1) hard copy of the proposal and one (1) electronic

copy via DVD/CD, thumb/flash drive OR via www.publicpurchase.com. A Proposal is deemed to

be late if VVTA receives it after the deadline stated above. Proposals received after the

submission deadline shall be returned unopened to the Proposer. It is the Proposer’s sole

responsibility to ensure that the Proposals are received by the date and time stated above.

4. Validity of Proposals. Proposals and subsequent offers shall be valid for a period of ninety (90) days.

An award may be made without further discussion. VVTA reserves the right to withdraw or cancel this

RFP at any time without prior notice and VVTA makes no representation that any contract will be

awarded to a Proposer responding to this RFP.

5. Pre-Proposal Conference/Job Walk

There will not be Job Walk for this solicitation, however, the deadline for questions is at 5:00 PM (PST),

Friday, December 5, 2025. Prospective Proposers are requested to submit questions, in writing, to the

Purchasing Technician at amcdonald@vvta.org Responses shall be shared with all known prospective

proposers by written addenda only.

The successful Proposer shall be required to comply with all applicable Equal Opportunity Laws and

Regulations.

TABLE OF CONTENTS

INSTRUCTIONS TO PROPOSERS ……………………………………………………......... 4

A. TIMELINE ……….…………………………………………………………………………… 4

B. PURPOSE…………………………………………….……………………………………… 4

C. BACKGROUND ………………………………….…………………….…………………. 4

D. PERIOD OF PERFORMANCE……………………………………………………………... 5

E. EXAMINATION OF DOCUMENTS………………………………………………………… 5

F. REQUEST FOR CLARIFICATION / APPROVED EQUALS…………………………… 5

G. VENDOR CONTACT.………………………………………………………………………. 6

H. ADDENDA TO RFP…………….…………………………………………………………… 6

I. EXCEPTIONS / DEVAITIONS …….………….………………………………………… 7

J. FORMAT OF PROPOSALS………………………………………………………………… 7

K. PROPOSAL PACKAGING REQUIREMENTS …………………………………………. 13

L. PRE-CONTRACTUAL EXPENSES……………………………………………………… 14

M. JOINT PROPOSALS ….…………………………………………………………………. 14

N. TAXES …………………………………………..………………………………………….. 14

O. MODIFICATION OR WITHDRAWAL OF PROPOSALS ……………………………… 15

P. SUBCONTRACTORS AND ASSIGNMENTS ……………………………………………. 15

Q. RESERVED …………………………………………………………………………………. 15

R. CONFIDENTIALITY AND PUBLIC RECORDS ACT …………………………………... 15

S. ACCEPTANCE / REJECTION OF PROPOSALS ….……………………………………. 17

T. SINGLE RESPONSE …….……………………………………………………………… 18

U. CANCELLATION OF PROCUREMENT ………………………………………………… 18

V. AVAILABILITY OF FUNDS …………………….………………………………………… 18

W. VVTA’S RIGHTS …………………………………………………………………………… 18

X. CONFLICT OF INTEREST AND CODE OF CONDUCT ………………………………... 19

Y. EVALUATION, NEGOTIATION AND SELECTION………………………………………. 19

ATTACHMENT A – SCOPE OF WORK

ATTACHMENT B – FEDERAL CLAUSES

ATTACHMENT C – SAMPLE CONTRACT

ATTACHMENT D – PROTEST POLICY

ATTACHMENT E – REQUIRED FORMS

VVTA RFP 2025-10

Page 3 of 26

VVTA.ORG – HOSTING, SUPPORT, & GFTS MAPPING

(Rev. 10/2025)

INSTRUCTIONS TO PROPOSERS

A. TIMELINE

Date of Request for Proposal (RFP):

Agency:

Address of Agency:

Contracting Officer:

Telephone No:

FAX No:

Email Address:

Pre-Proposal Conference (Non-Mandatory)

Last Day for Questions

Addenda and Answers to questions

Proposal Due Date

Anticipated Award Date

October 20, 2025

VICTOR VALLEY TRANSIT AUTHORITY

17150 SMOKETREE ST., HESPERIA, CA 92345-8305

Andrea McDonald, Purchasing Technician

(760) 995-3571

(760) 948-1380

amcdonald@vvta.org

Not for this solicitation

5:00 PM PST, Friday, December 5, 2025

2:00 PM PST, Thursday, December 11, 2025

3:00 PM PST, Thursday, December 18, 2025

January 2026

B. PURPOSE

Victor Valley Transit Authority (VVTA) is requesting proposals from qualified certified

companies to redesign VVTA’s website at vvta.org. At the time of this RFP, we are

looking for the company to make the site user-friendly and intuitive, with clear navigation

and simplified tools.

This project is about more than a facelift. We are seeking a user-centered redesign that

makes our site simpler, faster, and more engaging, ensuring a smooth experience for

riders, employees, and partners alike. In addition to the redesign, VVTA is requesting a

long-term partnership for technical support and ongoing improvements to keep our

website accessible, secure, and aligned with customer needs.

C. BACKGROUND

1. VVTA is a Joint Powers Authority (JPA) created in 1992 to provide comprehensive

public transit services to six incorporated towns and several unincorporated

communities (represented by the San Bernardino County Board of Supervisors) – all

VVTA RFP 2025-10

Page 4 of 26

VVTA.ORG – HOSTING, SUPPORT, & GFTS MAPPING

(Rev. 10/2025)

member jurisdictions are located in San Bernardino County, a region that covers an

area of approximately 950 square miles.

2. VVTA serves the Victor Valley, a sub region of Southern California north of the Cajon

Pass, east of the Los Angeles County line, incorporating much of the Northern portion

of the Mojave Desert in San Bernardino County. Victor Valley is part of the Inland

Empire, a sub region of the Greater Los Angeles Area.

3. In addition to fixed route, rural routes, and complementary paratransit service, VVTA

operates its BV Link – which provides intercity service from Barstow to Victorville and

down into the San Bernardino Valley; its NTC Commuter service which operates from

Victorville and Barstow to the National Training Center at Fort Irwin; Micro-Link

Microtransit service; and a turnkey vanpool operation.

4. VVTA has been designated as a Consolidated Transportation Services Agency (CTSA)

for the North Desert Region of San Bernardino County - a very large geographic area

including responsibility for volunteer driver transportation services in Trona and Big

River.

D. PERIOD OF PERFORMANCE

VVTA intends to award a Lump Sum for a five-year base contract with three, one-

year optional years to extend. The option years shall be exercised at VVTA’s

discretion, subject to evaluation, including but not limited to the Contractor’s

performance.

E. EXAMINATION OF DOCUMENTS

By submitting a proposal, the Proposer represents that it has thoroughly examined and

become familiar with the work required and documents included under the RFP.

F. REQUEST FOR CLARIFICATION / APPROVED EQUALS

1. Whenever any material, product or service is specified or indicated in the RFP and/or

contract documents by brand name, trade, patent, or proprietary name or by the name of

the manufacturer, the item so specified or indicated shall be deemed to be followed by

the words, “Or Equal.”

2. At any time during this procurement up to the time specified in the “Proposal Schedule”

(Section A), proposers may request, in writing, a clarification or interpretation of any

aspect, or a change to any requirement of the RFP or any addendum to the RFP.

Requests may include suggested substitutes for specified items and for any brand

names. Whenever a brand name is used in this solicitation it shall mean the brand

name or “approved equal.” Such written requests shall be made to the Contracting

Officer and may be transmitted by facsimile or via email. The Proposer making the

request shall be responsible for its proper delivery to VVTA per Contracting Officer”

(Section A) on the form provided – See Attachment E “Request for Pre-Offer Change

or Approved Equal.” VVTA will not respond to oral requests. Any request for a change

to any requirement of the Contract Documents must be fully supported with

VVTA RFP 2025-10

Page 5 of 26

VVTA.ORG – HOSTING, SUPPORT, & GFTS MAPPING

(Rev. 10/2025)

Commodity Codes

• NAICS 518210Data Processing, Hosting, and Related Services
• NAICS 541370Surveying and Mapping (except Geophysical) Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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